2016 Vendor Application
South Burlington Farmers Market
PO Box 9335, South Burlington, VT 05407
Please review and complete the entire application before submitting.
Due by MAY 1st
DATE:
NAME OF FARM/BUSINESS:
CONTACT NAME(S):
STREET/POB:
CITY:
STATE:
ZIP:
WEBSITE: ________________________________________________
PHONE NUMBER:
E-MAIL:
PREFERRED CONTACT? Circle one: Phone / E-mail
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South Burlington Farmers Market Policies and Procedures
GENERAL OPERATIONS AND FEES
1. The 2016 Market season begins June 5th and ends October 16th and will be held on every
Sunday from 10 AM to 2 PM. There will be a total of 20 Farmer Market days.
2. The fee for participating in 16 – 20 Market days is $300. 50% of the payment ($150) is due
by May 30th and the entire payment is due by July 1st.
3. For vendors who wish to participate in the Market but cannot commit to the entire
season, the following fee structures will apply:
a. The fee for 11 – 15 market days is $250, with $150 due by May 30th and the entire
payment due by July 1st.
b. The daily fee is $25 per Market day, and the payment is due at set-up.
4. All vendors who participate in the Market, regardless of frequency, are required to
comply with the Market procedures and policies. You must submit a 2016 Farmers Market
application even if you have previously been a vendor at the Market.
5. Vendor insurance certificates must be submitted with your initial payment by May 30 th.
Please do not submit your insurance certificate until you have been notified of acceptance
into the Market. Your current certificate / proof of liability insurance must list South
Burlington Farmers Market, 155 Dorset Street, South Burlington, VT 05403 as an
additionally insured location.
6. As part of the Vendor Application, you must sign and return the Liability Release Form
that has been included.
7. The Market is open from 10 AM until 2 PM. Vendors must be set-up and ready to sell by
9:45 AM, and must remain set-up for the entire Market duration. No selling will be
permitted on Market premises before or after Market hours.
8. The Market is a rain-or-shine event. All vendors who are accepted to participate in the
Market will be held to this expectation. Vendors will be permitted to break-down their
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booth with permission of the Market Manager only in the cases of severe weather and
other extenuating circumstances.
9. Set-up begins at 8:45 AM. All vehicles must be moved from the market area by 9:45 AM.
10. Each vendor is required to have four (4) weights connected to their tent frame, or stakes
if the vendor is on grass, on every Market day. If you have questions about weights, please
contact the Market Manager.
11. Vendors who cannot attend a Market shall give notice no later than the Wednesday prior
to the Market day. If notice is not received by the end of the day on Wednesday, a $25
fee will be charged, which shall be paid before the start of the next Market that the
Vendor attends.
GUIDELINES FOR SELLING
12. Vendors shall sell only what they have listed on this applicant. If a vendor wishes to sell
an item not listed, the vendor must contact the Market Manager by the Wednesday
before the upcoming Market day.
13. Fresh produce vendors shall sell only what they have grown. Prepared foods vendors shall
sell only what they have produced themselves in an approved facility. Preference will be
given to prepared food vendors who are sourcing local and/or sustainable ingredients.
14. All vendors must have a sign clearly indicating their name and location (such as village,
town or city).
15. Vendors shall sell their products at reasonable market prices. Product dumping (selling
of product well below market value) and last hour sales (discounting products for the
final hour of selling) shall not be allowed.
16. Vendors will occupy only the space assigned to them. A vendor’s assigned space may
change from week to week. Only vendors who have demonstrated a need to park near
their booths may be given permission to park near their booths.
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17. Each vendor will be responsible for the equipment and supplies for setting up their booth.
Booths and displays should be set up in a way that do not pose a hazard to Market
customers, volunteers and staff.
18. All vendors are responsible for leaving their space clean and trash-free at the end of each
Market. Vendor-generated trash must be taken by vendors and not deposited in public
trash receptacles at the Market.
19. The Market accepts EBT/DEBIT cards. Vendors may accept credit cards, but are strongly
encouraged to accept tokens for EBT/DEBIT. Vendors who accept tokens must display the
proper signage indicating such to patrons. Common Roots will provide proper signage and
send vendor payments in exchange for tokens within 7 days following each Market.
20. Common Roots reserves the right to limit vendor numbers in produce type, produce
growing methods, local products, and craft products, as well as to manage a waiting list
on a first-come, first-served basis.
COMPLIANCE
21. Smoking, drinking alcohol and the use of non-prescription and illegal drugs is prohibited
in and around the market.
22. Vendors shall comply with all rules and regulations of the State of Vermont and City of
South Burlington relating to the products they sell (including but not limited to State I.D.
Tax Number, sales tax, labeling, processing laws, scale calibration, and organic standards).
23. Vendors using scales must use legal-for-trade scales if selling by weight.
24. Unless otherwise stated, violations of Market policies will be handled in the following
manner:
a. First Violation: Verbal warning from Market Manager prior to the next Market.
b. Second Violation: Written warning from Market Manager prior to the next
Market.
c. Third Violation: Suspension from the Market for the remainder of season. Vendors
may also lose the privilege to sell at the Market in the future, as determined by
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the Market Manager in conjunction with the Program Director and Board of
Common Roots.
25. All complaints regarding Market operations, staff, volunteers, customers or vendors must
be submitted in writing after the Market closes, unless the complaint relates to a
potentially hazardous or dangerous situation, which should be reported to the Market
Manager as soon as possible.
26. Complaints against another vendor must be accompanied by a $25 check. The Market
Manager will then conduct an investigation into the matter. If the complaint is found to
be valid, the $25 check will be returned to the vendor and appropriate action will be taken
against the vendor in violation of these policies and procedures. If a vendor’s complaint
is determined to be invalid, the $25 check will be deposited in the Market’s general funds
and a written explanation will be delivered to the vendor.
27. All other complaints will be addressed by the Market Manager and/or the Common Roots
Board. The Market Manager will deliver a written response to the vendor within 14 days
of receiving the complaint.
28. If accepted into the Market, this document will serve as the Vendor Contract.
I hereby agree to all of the above policies and procedures.
Signature: ______________________________________
Date: ______________
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PLEASE ANSWER THE FOLLOWING QUESTIONS FOR YOUR APPLICATION TO BE
CONSIDERED COMPLETE
1. Please CIRCLE the dates you will be vending at the Market.
JUNE:
5TH
12TH
19TH
26TH
JULY:
3RD
10TH
17TH
24TH
AUGUST:
7TH
14TH
21ST
28TH
SEPTEMBER: 4TH
11TH
18TH
25TH
9TH
16TH
OCTOBER:
2ND
31ST
2. Indicate which vendor category best fits your description:
_____ Farmer (vegetables, fruits, meat, dairy, maple syrup, honey, etc.)
_____ Prepared foods vendor
_____ Artist / Crafter
_____ Community Organization
_____ Other (Please specify): ________________________________________________
3. Do you absolutely need to have your vehicle parked near your booth? (These spaces are
limited and reserved to those who demonstrate that they need their vehicle by their booth. Keep
in mind that parking is available fairly close to the booths.)
Circle One:
NO
YES
If yes, please explain why you need your vehicle by your booth. ________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
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4. Provide the name(s) of those who will be selling product or managing your booths, along
with their relation to your business / organization.
______________________________________________________________________________
______________________________________________________________________________
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5. List all products and items you will be selling at the Market.
______________________________________________________________________________
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6. If you are a prepared foods vendor, list where you get your ingredients (city/town, state,
country).
______________________________________________________________________________
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7. If you are a farmer, are you certified organic? Whether you are certified or not, please
describe your growing methods and practices.
______________________________________________________________________________
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______________________________________________________________________________
______________________________________________________________________________
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8. How long has your business been in operation?
______________________________________________________________________________
______________________________________________________________________________
9. Have you previously been a vendor at the South Burlington Farmers Market?
Circle One: Yes / No How many seasons? ________
10. Do you vend at other farmers markets? If so, please list which ones.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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11. What makes your business model or products unique?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
12. In your view, please explain the importance of farmers markets, and in particular the
existence of the South Burlington Farmers Market.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
13. In the past vendors have helped put up signs on their way into town and then pick them
up on their way out of town. Are you willing?
Check One: _____ Yes _____ No
14. If you are willing to help with communication about the market, then please indicate the
ways you can contribute.
_____ social media _____ submitting professional photos of your product
_____ writing a blurb about your passion for your work and/or the SB Farmers Market
_____ news articles _____ radio spots _____ other
15. Do you know any musicians, entertainers or performers you would like to have at our
market? If yes, please list their name and contact information.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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16. Please attach to this application photos of you or your farm/business, your business logo
or business cards, and a general description of your farm/business/organization. Use the
space below for any additional information you wish for us to consider.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
I attest that all information that I have provided is accurate and true to the best of my
knowledge.
Signature: _________________________________
Date: ________________
Please save a copy of this form for your records and mail this original from to:
South Burlington Farmers Market
Common Roots
PO Box 9335
South Burlington, VT 05407
You may also e-mail a PDF of this signed form to:
[email protected]
Please put “Farmers Market Application” as the subject.
If you have any questions, please contact Victor Sinadinoski at:
E-mail: [email protected]
Cell: (586) 306-4795
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South Burlington Farmers Market
2016 Liability Release Form
The South Burlington Farmers Market is covered by a limited liability insurance plan. This
insurance does not cover product liability for individual vendors or liability for personal damages
caused by your market display.
I understand that individual product liability and liability for my market display is my
responsibility. I do hereby release the South Burlington Farmers Market, Common Roots, Inc., its
Board of Directors, and the Market Manager from liability due to my product(s) and/or market
display. I have read and agree to comply with the Market Policies and Procedures of the South
Burlington Farmers Market.
Print Name: ___________________________________________________
Signature: ___________________________________________________
Date: ______________________
All vendors must check the following:
_____ Yes, I will have sufficient weights for my tent/canopy/umbrellas at the Market.
Name of farm, business or organization: ____________________________________
All food producers must check the following:
_____ Yes, I will bring all required licenses to the first market I vend and have them on hand at
each market I attend.
Name of farm, business or organization: ____________________________________
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