User Guide
Introduction
Navigation
Navigation through the UCAS Application Management System is through a series of menu forms.
The Main Menu
When the application is started the Head of Year is presented with the main menu, Error! Reference
source not found., it is from here that the users navigates, by use of a mouse, through the system,
choosing either the forms button or the reports button to navigate to these sub-menus or quit the
application.
Figure 1 The Main Menu
The Forms Menu
The Forms menu offers the user a choice of forms to view, Figure 2 The Forms Menu, these are:
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Application Form
Courses Form
Deadlines Form
Offers Form
Personal Statements
Personal Tutor Form
Students Form
Universities Form
The selection is made by clicking, with a mouse, the desired choice. This menu shows all of the forms
available to the user.
Figure 2 The Forms Menu
The Reports Menu
The Reports menu offers the user a choice of reports to view and then print, Figure 3 The Reports
Menu, These are:
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Application Report
Courses Report
Deadlines Report
Personal Statements
Personal Statements NOT Made
Personal Tutors Report
Universities Report
Printing a report is done via either the keyboard combination of ctrl + P or from the Office icon on
the top left of the screen, see Figure 4 The Print Command.
Figure 3 The Reports Menu
Figure 4 The Print Command
Form Record Navigation
Navigation on the forms is done via the forms footer navigation bar, Figure 5 Form Record
Navigation Bar.
Figure 5 Form Record Navigation Bar
This navigation bar has all of the controls for record navigation:
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First Record, moves the form view to the first record in the table
Previous Record, moves the form view to the previous record in the table
Next Record, moves the form view to the next record in the table
Last Record, moves the form view to the last record in the table
Delete Record, deletes the currently viewed record from the database
Add New Record, creates a new record at the end of the table
Close Form, closes the form
The record navigation is common to all of the forms to provide a consistent user interface.
Forms
This is where all of the data entry into the system happens and is the primary user interface. It is
reached by choosing forms from the main menu; see Figure 1 The Main Menu. It is from here that
the user makes selection choices for the activities that they wish to carry out.
Application Form
This form is where the details of applications made are stored. It comprises of a number of field and
drop down selection boxes, see Figure 6 The Application Form.
The user enters an Application ID, the Application Date, details and notes for an application and then
chooses from the drop box the course that they wish to apply for, see Figure 7 The Application Form
Course ID Drop Down Box. The next selection is the Deadline ID, see Figure 8 The Applications Form
Deadline ID drop Down Box; and, finally the Student ID, see Figure 9 The Application Form Student
ID Drop Down Box.
Figure 6 The Application Form
Figure 7 The Application Form Course ID Drop Down Box
Figure 8 The Applications Form Deadline ID drop Down Box
Figure 9 The Application Form Student ID Drop Down Box
Courses Form
Deadlines Form
Offers Form
Personal Statements
Personal Tutor Form
Students Form
Universities Form
Reports
Application Report
Courses Report
Deadlines Report
Personal Statements
Personal Statements NOT Made
Personal Tutors Report
Universities Report