ACTION and DECISION
Meeting Title:
Thames Valley and Wessex eLearning
Club
Venue:
Shaw House, Newbury
Date:
Wednesday January 14th 2015
Time:
10:30 hrs – 15:00 hrs
Action/Decision captured
Owner
Timescale
Agenda item 1: Welcome, Introductions and Apologies
Apologies received from: Helen Bingham, Paul Crookes, Susan Lees, Ian MacKenzie, Adrian Krajewski, Heather
Warren, Sharon Gomez, Simon Tull, Paula Spokes, Richard Bussey, Sandra Waldon, Kathy Gonzalez-Atowo, Yvonne
Donovan, John Smallbone
Agenda item 2: Actions and decisions from last meeting – 23rd September 2014
1. AO to add a link to the club catalogue on LinkedIn
AO
ASAP
2. AP to follow up with Paul Crookes re sharing link to Storyline User guide on LinkedIn
AP
ASAP
3. RP to re-send eAssessments briefing from Helen Bingham
AP
ASAP
-
You may know this, otherwise could this be double-checked with Rowena as I just
caught the tail end of an exchange between Alison and Rowena to the effect of
Rowena taking an action off Alison that was from the previous meeting it was
either item 7 or 8 in previous actions.
Agenda item 3: National TEL and LETB TEL team update
AP provided a short update which was captured in the ‘Pre-meeting information for review’ document circulated by NL.
This included HEE restructure (including the TEL team), Alison’s role which will be part-covered by Jaz whilst she is on
maternity leave and the implications of these changes on the Club, £14 funding possibly to be used for additional
resource which is for the next financial year, the file-sharing tool and a proposed reduction in Club membership fee.
4. AO / NL to collate usage of each of the modules and a survey to be sent out (as to
NL
By next
meeting
JB
ASAP
NL
ASAP
NL
ASAP
whether people are using each module and how many completions. The results to be
circulated.
You may need to review this accordingly as not sure I have captured all of it???
5. JB to circulate filesharing instructions to the rest of the Club now that testing is
complete along with login details for all Trusts created. Additional folders to be
created for each working group and possibly a spreadsheet created to list who has
developed what.
Agenda item 4: Terms of Reference
6. NL has made minor amendments and will re-circulate (taking into account all
contributions to date).
7. ALL to review above (update TOR) and return with comments to Nick.
Agenda item 5: Working Group updates
See ‘Pre-meeting information for review’ document circulated by NL prior to the meeting for updates from each of the
group leads which highlights work covered in the last quarter from each working group.
1
ACTION and DECISION
NL
By next
meeting
AP / DM
ASAP
10. RP and NL to forward details of printing companies to DM for pricing
DM
?
11. ALL to let RP know if you require dementia mugs and the quantity. These can be
RP
By next
meeting
12. RP to place Dementia leaflet and screensaver on fileshare
RP
By next
meeting.
13. AP to circulate the bands 1-4 interim report brought out by the Midlands with
AP
By next
meeting
DM
ASAP
JB
ASAP
NL
ASAP
JB
ASAP
18. All to forward ideas for additional spending options to NL
NL
ASAP
19. JB to present costings of 1 additional Storyline licence per Trust
JB
By next
meeting
20. All Working Group Chairs to contact NL with their groups budget spend details by
NL
End of Jan
NL
ASAP
AP
Mid-February
23. ALL to consider what activities to be included in 2015/16
AP
ASAP
24. ALL to submit proposals for new eLearning developments by the end of January
AP
End of Jan
8. All to consider if you would be willing to chair the Promotions group. Darrell to take the
role of chair in the interim
9. ALL to let promotions group know which of the promotional items are preferred. Postit notes, pens, coasters and lanyards mentioned. However, lanyards have been
flagged as IPC hazard in some cases
delivered directly to your place of work
recommendations for gaps identified and materials for filling those gaps
14. VT going out to tender for scenario development (using video) for bands 1-4 and will
forward details on to NL
15. JB to re-circulate dates for Clive Shepherd’s digital design 3 day course. Some
alternative dates will be explored to the current March offering
16. ALL to consider whether we should fund travel to events / meetings for Club members
who are restricted by travel bans
Should this be an action???
17. JB to circulate details of TAP season ticket for courses available to Club members.
Agenda item 6: Budget
the end of January (if possible)
21. VT to forward AP the list of Storyline developers that are being considered for tender
at Southern Health
Agenda item 7: Annual Workplan
22. AP to draft the workplan by mid-February and invite members to review by the end of
February via email and Webex
Agenda item 8: Skills for Health Update
AP updated that the contract with Skills for Health will not be renewed as of April this year (which includes the Core
Learning Unit materials) and it is now with HEE. Skills for Health could be contacting Trusts to say that they may be
2
ACTION and DECISION
charging for their materials as of April. Trusts could possibly immediately lose access to their eLearning, including current
eAssessments / Statutory and Mandatory training. LETB eLearning Leads are lobbying for an extension for the cut off
time, to enable an alternative to be put in place.
Agenda item 9: Club Handbook
The handbook was revised last year but requires further revision following recent change. Further comments/thoughts
are sought about any additional things to include in light of reduced TEL team capacity. NL and JP volunteered to help
refresh the document with AP before the end of February.
Agenda item 10: Local Updates
Members shared updates on local activity
JB
ASAP
26. NL to forward Conflict Resolution eLearning module to All
NL
ASAP
27. AP to write up on the TinCan project
AP
By next
meeting
28. ALL to contact AP if you would like access to Gomo 2
AP
ASAP
25. JB to forward RP instructions for testing content hosted on an alternative server
(Yorkshire and Humber) in order to test slowness of content and to diagnose whether
the cause is the eLearning Content (NESC) server
Agenda item 11: ClinicalSkills.net demonstration
The Blended Learning Working Group are exploring opportunities for developing and commissioning blended learning
options which include simulation. This includes possibly adopting clinical skills reference tools developed by
ClinicalSkills.net, who’s representative (Simon Marote) demonstrated their reference tools for the Club’s consideration.
Leaflets were left with the attendees of the demonstration and more information can be found at www.clinicalskills.net.
The approach was illustrated along with text, as opposed to using videos and includes tests with a certificate upon
successful completion. It is currently 99% Scorm compliant. Usage stats are provided (login, date, time, IP address) and
patterns can be established from analysing the results. Health Education East of England have taken up a group
purchase scheme which comes with a group discount and the same subscription model is available to HETVW.
Agenda item 12: What does your organisation want from the Club?
Some questions were raised around content creation, seeking funding, knowledge acquisition, networking, CPD, more
turnout at meetings or other expectations. It was agreed that it is helpful for the Chairperson to continue sending out the
‘Pre-meeting information for review’ as was done for this meeting.
29. All to arrive at Club meetings for a 10:00am start in order to allow more networking /
NL
N/A
NL
By next
meeting
NL
By next year
discussion / knowledge sharing time at the end of meetings.
30. All to bring own copies of meeting documentation (minutes, previous actions and
other).
31. NL to remain as Chair for the current year. The position will then be reviewed.
Next meeting – Tuesday 21st April 2015, 10.00am to 4pm - Shaw House in Newbury
3
ACTION and DECISION
MEMBERS
NAME
Caroline Andrews
Kathy AtowoGonzalez
Jaswant Bance
Richard Bussey
Paul Crookes
Tania Griffiths
Yvonne Donovan
Sharon Gomez
Jan Grant
Leigh Hill
Jo Hitchings
Heather Knight
Adrian Krajewski
Nick Lee
Susan Lees
David Lord
Ian MacKenzie
Monica MaestroRuiz
LMS
TRUST
Bucks
Healthcare
Berkshire
Healthcare
Health
Education
Wessex and
Health
Education
Thames
Valley
ESR
OUH
HHFT
Salisbury FT
SH
Salisbury FT
OH
UHS
SCAS
OH
UHS
Salisbury FT
HWPHT
OUH
UHS
Tina Sahota
Tony Shipley
John Smallbone
Paula Spokes
Vicki Tinkler
Simon Tull
RBH
MKH
OH
BHT (East)
SCAS
ESR
SH
Solent
SHA
Alison Potter
SHA
Helen Bingham
SHA
Adedayo Odubayo
Premier IT
Migrating
to OLM
OLM
[email protected]
[email protected]
OLM
Enterprise
Study
Platform
OLM
Kallidus
Enterprise
Study
Platform
Kallidus
In house
and OLM
Moodle
OLM
In house
and OLM
Moodle
Kallidus
OLM
Enterprise
Study
Platform
Moodle
IN
ATTENDANCE?
No – apologies
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
No – on maternity
leave
Yes
No
No
No
Yes
No
No – apologies
No – delegated
No
No – Apologies
Yes
Yes
No
Yes
No
[email protected]
No
[email protected]
PHT
Darrel Mason
Rowena Perry
Jayne Plant
EMAIL
OLM and
Moodle
OLM
OLM
In house
and OLM
OLM
OLM
n/a
Enterprise
Study
Platform
OLM
OLM and
Moodle
OLM and
Moodle
OLM and
Moodle
No - Apologies
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Yes
Yes
No – apologies
Yes
Yes
Yes
Yes
Yes
Yes
[email protected]
No – Apologies
[email protected]
Yes
[email protected]
4
ACTION and DECISION
HWPH
Sandra Walsh
Pat Giles
Heather Warren
Ruth Jenkins
OUH
HH
BHFT
Moodle
and OLM
ESP
OLM
OLM
Yes
[email protected]
[email protected]
[email protected]
[email protected]
5
No
Yes
Yes