Slide 1
FastFacts
Feature Presentation
July 24, 2008
We are using audio during this session, so please dial in
to our conference line…
Phone number: 877-322-9648
Participant code: 182500
Slide 2
Today’s Topic
We’ll be taking a look at…
What is a Web GUI Anyway?!
Basic Understanding of the Web GUI and
Win GUI Access to SAP
Slide 3
Today’s Presenter
Sadhya Sabatino
SAP IT Trainer, Johns Hopkins Health System
Slide 4
Session Segments
Presentation
Sadhya will provide basic understanding of the Web GUI and
Win GUI ways to access Hopkins SAP
During the presentation, your phone will be muted.
Q&A
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask
questions.
We will answer as many of your questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if
you’re having technical difficulties, you can email us at:
[email protected]
You can also send us an instant message!
GoogleTalk – [email protected]
AOL Instant Messenger – HopkinsFastFacts
MSN – [email protected]
Slide 6
Survey
Survey
At the end of this FastFacts session, we’ll ask you to complete a
short survey.
Your honest comments will help us to enhance and improve
future FastFacts sessions.
Slide 7
What is a Web GUI Anyway?!
Basic Understanding of the Web GUI and Win
GUI Access to SAP
Slide 8
Agenda
Today, we’ll be taking a look at:
What is a Web GUI?
What is our Hopkins SAP Web GUI?
What is the Win GUI?
The tale of 3 systems
Questions & answers
Slide 9
Assumptions
Participants are SAP users –beginner or proficient – who are
interested in very basic information about what is our Web GUI
access to SAP?
Slide 10
What is a Web GUI?
World Wide Web Graphical User Interface
• Web site/page; graphical display with which to interact with the
computer
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Web site / page
Web site / page: interacting
with a computer other than the
one at which we are sitting.
Graphical User Interface:
allows us to process our work
through icons, menus, images,
text boxes…
For example, Amazon.com
display is a Web GUI: I type
into the text box ‘Ballroom
Dance’
Sends back a list of CDs I can
purchase.
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What is our Hopkins SAP Web GUI?
•
•
•
•
•
Web site
Secure: identify ourselves through JHED
Personalized access to SAP
Accessing SAP roles from the Web GUI…
Illustration: How information flows via our Web GUI
Slide 13
Web Site
When we click the HopkinsOne icon on our desktop…
We are launching Internet Explorer (or Firefox for Mac’s)...
Sending our Web browser to a specific ‘Intranet’ site… but first, we
have to stop and identify who we are…
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Identify Ourselves with JHED
By typing in our
JHED JHED
(Johns Hopkins
Enterprise
Directory) ID
and password.
If we are
already logged
into another
software with
our JHED ID,
we might be
able to skip
this!
Slide 15
Personalized Access to SAP
Once in, we can get
right to work in SAP.
This is the Web GUI
(Web Graphical User
Interface).
Web-based way to
work in SAP.
Those blue tabs
across the top: our
individual SAP roles
(assigned to our
position) which can
be accessed from
this Web GUI.
Slide 16
Accessing Roles in the Web GUI
We designed our
Hopkins SAP to enable
access directly from the
Web.
BW and Shopping
Cart are roles which
can only be accessed
here.
Online Payment and
Travel /
Reimbursement are
roles which can be
accessed here, or from
the Win GUI (R/3
Enterprise), which we
will look at in a few
slides.
Slide 17
The Flow of Information Via Web GUI
The Web GUI is our web-based window into SAP
Anything we type and enter, routes across our network, through our
Hopkins SAP web server, and in to our central SAP system.
SAP then routes right back any messages, screen changes, in
response to what we have entered: similar to any web-based
application, such as Amazon.com.
Internet
connection
Our computer, receiving the
Web GUI after we log in via
the Internet.
Internet
connection
Hopkins SAP web server: giving us a web site
which coordinates our work with SAP, and SAP’s
updates back to us.
Hopkins SAP system: central
business system. Receives what we
enter, processes it, updates the Web
GUI display.
Slide 18
The Win GUI (R/3 Enterprise)
• What is the Win GUI
• Getting to the Win GUI
Slide 19
What is the Win GUI?
If the ‘Web GUI’ is the World
Wide Web Graphical User
Interface to Hopkins SAP…
The ‘Win GUI’ is…
The Windows-based
Graphical User Interface to
Hopkins SAP.
This is software installed on
the computer being used.
It allows deeper access to
finance and personnel
administration functions.
Internet connection
• SAP user with the WIN
GUI role
• Using a computer with
the Win GUI software
installed
SAP system
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Getting to the Win GUI
Only some SAP roles or
business functions require
the Win GUI.
If this role has been
assigned to us (our
position), ‘R/3 Enterprise’ is
the second blue tab across
the top of the Web GUI.
If the Win GUI software
has been installed on our
computer, we launch it by
first clicking the R/3
Enterprise tab, then the
‘R/3 Win GUI’ link.
You can only get to the Win
GUI from the Web GUI!
Win GUI: R/3 Enterprise, R/3 Easy Access Menu…
Slide 21
Win GUI: Role and Software
The Win GUI requires:
The Win GUI role be assigned to a position
The Win GUI software installed the
computer being used
If our position has financial or personnel
administration roles, the Win GUI role is
assigned to our position automatically
Tougher than the Web GUI to keep updated
and trouble shoot
The software is downloaded by our LAN
administrators (computer support), and
additional computer settings are usually
needed
If we have EPR (Electronic Patient Records),
Win GUI for EPR users…
www.jhu.edu/hopkinsone
> Support
> Download GUI
Slide 22
The Tale of 3 Systems
• R/3, SRM, BW…
Slide 23
Hopkins SAP: Three Systems
R/3
Finance / HR
Travel, Online Payment,
and R/3 Inbox can be
accessed by Web GUI or
Win GUI.
HR and Finance
functions only through
Win GUI.
SRM
BW
Supplier Relationship
Management
Business
Warehouse
Supplies /
Purchasing
Shopping Cart,
Purchasing, Supplies
Web GUI only
Reporting
All reporting: Finance,
Controlling, Payments,
HR… Web GUI only
Slide 24
Conclusion
The Hopkins SAP Web GUI is the Graphical User Interface, that
uses a web browser such as Internet Explorer to access SAP.
The Hopkins SAP Win GUI is software that interfaces directly to SAP
that must be installed and updated. It provides deeper financial and
personnel administration access to SAP.
We can use the Web GUI to connect to the three primary SAP
systems which comprise our Hopkins SAP. SRM and BW can only be
accessed here.
We use the Win GUI to access R/3 roles and transactions only.
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Resources
For SAP Training for Johns Hopkins Health System, including School
of Medicine Clinical: 410-735-7065 or www.hopkinsmedicine.org/sap
For SAP Training for all University: http://training.jhu.edu/
For the HopkinsOne Survival Guide, with tips and tricks on browser
settings, and navigating in the system: www.jhu.edu/hopkinsone >
Support > Survival Guide
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Q&A
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide
instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us
during the presentation.
If there’s a question that we can’t answer, we’ll do some research
after this session, and then email the answer to all participants.
Slide 27
Thank You!
Thank you for participating!
We would love to hear from you.
Are there certain topics that you would like us to cover in future
FastFacts sessions?
Would you like to be a FastFacts presenter?
Please email us at: [email protected]
Slide 28
Survey
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey…
http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!