Hutto ISD Athletic Event Workers
Meeting
August 9, 2016
Important
Information
• Important Information will be posted
in the ticket booths
• Homecoming, HYFCA Night, Little Hippo
Cheer Clinic, etc.
• UIL Passes
• Pre-sale tickets from other schools
Ticket Prices
• Adults - $8.00/$7.00 pre-sale
• Student pre-sales at HHS Cafeteria during
block lunch - $4.00
• Presale tickets sold at Central Office
Fridays from 8:30-4:00
• Football tickets at the gate are $8.00
general admission (adults and students)
• Children under the age of 5 are FREE (5
years+ is school age)
Expectations
• All Friday night football workers are
required to arrive by 5:45 p.m.
– Gates open at 6 p.m., we recommend to
arrive in time to count cash/get set up
• All other game workers (volleyball,
basketball, soccer, etc.) are required to
arrive to work the ticket booth at least 45
minutes prior to game time
• Please be on time!
Expectations
• If you arrive late, we will replace you
with someone else, it is a
commitment.
• Wear your Hutto Spirit Shirt!!!
Money
• Jeffri Orosco, or another Business Office
employee, will bring the money over for all
the money boxes on Friday games
• Money bags for all other games will need
to be picked up in the Athletic Office from
Michelle, unless other arrangements have
been made
Money
• Please take a moment to separate your
money and organize your money box,
especially for Friday night Football games
• If you need reorders, please call or text
Jeffri or other Business Office personnel
on duty
• Jeffri Orosco – 806-789-9756
Deposit
• Workers at the ticket booths will complete
a deposit slip and put it in the deposit bag
and lock it, before it is picked up by Jeffri
or other Business Office personnel and an
HISD police officer
Concession Workers
• Football and Band Concession workers will
already have received tickets to get in to
the game from the Booster Club
Presidents
• We are not responsible for keeping a list
of workers
• Refer them to the Booster Club President
MS, JV, or Freshman
Football Players
• Their coach will have to meet them at the
Field House gate at a certain time
• If they aren’t there at that time, they have
to pay
• For Freshman and JV Football Games on
Thursdays, Michelle will give stickers to
players for their badge
– Badge with sticker must be presented to gain
entry at gate
NO CHILDREN OR STUDENTS
ALLOWED IN TICKET BOOTHS!
Employees
• All Hutto ISD employees may gain free
entry to the game with their ID badge
• This allows the employee plus 3
• They must have their ID badge to get in
FREE!
Emergency
Information
• DO NOT HESITATE to call an a police
officer or Administrator if an emergency
shall arise
• Each ticket booth will be provided with a
radio on Friday nights
• Please refer to the attached Emergency
Contact Information Sheet
Reserved Seats
• These should have already been purchased
by the regular season ticket holders
• Individual Reserved Seat tickets will be sold
at the Athletic Office prior to 4 p.m. for
Friday Night Football games for $9.00 each
• If they want the entire season, we will
charge the $45.00 per seat, or the remaining
balance depending on the number of games
left
• All seats and rows are numbered and
designated for season ticket holders
Bleacher Creatures
• T-shirts for bleacher creatures are
purchased through their school’s PTA
– Dana Wilcott is contact for PTA
• Students (K-5) with the t-shirt get in free
for home games WITH a paying adult, and
they run through the tunnel on their
school’s spirit night
• They will be instructed where to line up
and where the parents will pick them up
Hippo Items, Shirts,
etc.
• Athletic Booster Club has a Hippo Depot
trailer set up at FB games to sell Hippo
gear
• Check the Hipponation Store on the HISD
website
Freedom Game
August 26th
• Free admission for all Veterans, Uniformed
Military and First Responders
Senior Passes
• Michelle Thomison will handle the
distribution of the passes through the
Athletic Office
• They must be signed by Coach VanMeter
NO BACKPACKS, NO SKATEBOARDS,
OR OUTSIDE FOOD OR DRINK
ALLOWED.
WE WILL NOT STORE THEIR ITEMS IN
THE TICKET BOOTH!
Parking Lot Attendants
• Cones and signage will be placed by our Facilities
personnel as soon as school is out on Friday
• If a parking lot attendant receives any negative
comments from an official/district employee
regarding preferred parking, please get their name
and report it to Ed Ramos, Deputy Superintendent
• Visiting Team busses should park between the
Field House and Gym
• SROs, Parking Lot Attendants, and HISD PD may
assist in directing
Extra Duty Timesheets
• ALL athletic timesheets must be sent to
the Athletic Office for Coach Van Meter’s
approval
• This includes Parking Attendants,
Game Workers, and anyone who works
Extra Duty at Athletic Events
• Extra Duty timesheets must be turned in
at least monthly
Extra Duty Timesheets
• Extra Duty Timesheets must be typed
• Include date of event, hours worked, and
original signature
• Please put in inner-office envelope to
Michelle Thomison in the Athletic Office
(mailbox at Administration Office)
Extra Duty Timesheets
• Do NOT turn in your timesheets to your
immediate supervisor
• Coach VanMeter is the only one who will
be authorized to approve
Maintenance On-Call
• Need someone on-call should an
emergency arise during an athletic event
– Plumbing issue, lights go off on field, leak in
gym, etc.
– Michelle needs to know emergency contact
prior to each game
THANK YOU!!!
• THANK YOU for committing to working the
Athletic events
• If you cannot work your scheduled day
and time, PLEASE, let Michelle Thomison
know at least a week in advance
• All ticket and gate workers must be
approved by the Business Office
Any Questions?
• Thank you!