The Standardised Data Set
(SDS) Project
Julie Olarenshaw
Director SDS Project
Australian Customs Service
Presentation Outline
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Project Background & Progress
Data Harmonisation
Industry Involvement
SDS / Single Window Options
Integrated Risk Assessment
Project Background
• At present there is no whole of
government approach to the collection of
international trade data in Australia
• 2004 Maritime Security Review proposal
• Whole of Government Project endorsed
by Government in August 2004
• Submission by 31 October 2005
Project Deliverables
• Australian Standardised Data Set
– For international trade which has been
developed in conjunction with relevant
government agencies
• Single Window
– An options paper exploring possible Single
Window solutions for international trade
building on the Australian SDS
Project Governance
The project Board may not meet
as a total entity and prime
responsibility is that of the IMPC
Ensure the SDS and Single
Windows Options are feasible
and address all pertinent issues
Project Board
Senior User
Executive
Customs’ IMPC
Peter Naylor
(sponsor)
IDC:ABS,Customs,DoFA
AQIS, Defence, DFAT,
DIMIA, DoTRS, PM&C
Ensure the project is undertaken
within the guidance and
direction of Customs, PM&C
and DOFA requirements.
Project Assurance
Business Case
Australian SDS Customs Director Implementation of
Customs Director
Information
Election Decisions
Data Management Standards and Customs Internal Audit
Harmonisation
Project
Management
IMPC Project
Management
Consultant
Project Manager
Project Director
Julie Olarenshaw
PM - Peter King
Team Manager
Team Manager
Team: 1
Team: 2
Lindy Leavold
Manda Tomicic
Enterprise
Architecture
Customs Director
IT Architecture
SDS Program of Work
Jan 05
Feb 05
Agency &
Industry
Engagement
Project
Initiation
Mar 05
Apr 05
May 05
Jun 05
Jul 05
Aug 05
Standardised Data Set
Individual Agency Data Analysis
Sep 05
Build & Harmonise the Australian SDS
Oct 05
Seal The
Australian
SDS
Single Window Business Case
Delivery
Methodology Develop Architecture Options
Options
Development
(Pilot)
Cost Benefits Analysis
Governance
Options
Integrated Risk Assessment Options
Compile Business Case
Socialise
Prepare
Business Case Submission
Product Flow
Project Progress
Project Plan and Governance Framework accepted
Contact made with 57 Government Agencies
Interdepartmental Committee (IDC) established
Standardised Data Set methodology formulated
Data collection completed via questionnaire
Data matching to WCO Data Model
Agency & Industry Workshops conducted
International experience
Legal advice commissioned
Cost / Benefit analysis commenced
Website established www.customs.gov.au
The Australian SDS
• A set of data based on an internationally
endorsed benchmark (WCO Model) for
the submission of:
– Import, export and transit international
trade data
– Cargo, conveyances and crew.
Data Harmonisation
Methodology
• Standardised Data Set methodology completed
and scheduled
• Methodology overview – 41 Agencies
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Questionnaire distributed & returned by agencies
Responses accepted & validated
Match agency data elements to WCO Data Model
Match remaining data elements to UNTDED
Develop Use Case Diagrams
Construct Australian SDS
Agency Signoff Process
• All processes fully tracked and auditable
Use Case
Representation for
Each Agency
Data Analysis Progress
• 41 Government Agencies
– 7,649 data elements collected
– 275 paper forms
– Electronic screens (uncounted)
– Reduced to 3993 with the elimination of
“same as” elements within agencies
– Harmonised to <1000 prior to agency review
Industry Engagement
• Industry requirements for a Single
Window and Standardised Data Set
• Impact assessment of the Single Window
options
• This will include the pros and cons of each option
• Likely impact on Small to Medium Enterprises
(SMEs)
• Review of the public aspects of the Single
Windows Options Paper
• Including formal statements as to the degree to
which industry supports the business case.
Industry Peak Bodies
• Customs Brokers and Forwarders Council of Australia
(CBFCA)
• Federal Chamber of Automotive Industries (FCAI)
• Australian Federation of International Forwarders (AFIF)
• Conference of Asia Pacific Express Carriers (CAPEC)
• Association of Australian Port and Marine Authorities
(AAPMA)
• Australian Air Transport Association (AATA)
• Australian Exporters and Importers Association (AEIA)
• Sydney Airport
• Melbourne Ports Corporation
Industry Outcomes
• Industry view of a Domestic Single Window
– A paperless environment would reduce document
storage requirements
– Reduction in duplication of reporting
– Concerned regarding the costs of moving to a new
system
• Benefits from an International Approach
– Ability to utilise international data from source for
Australian requirements
– Maximises supply chain security and data integrity
– Crew reporting standardised at the international level
SDS / Single Window Options
Single Window Offers
• Single point of submission for information
• Transmitted to appropriate authorities
• Ability to reuse data – submit once use
many times
• Single point of response
• Data standardisation
• Combined online transactional status
• Online report capability
Benefits of a SW
• Benefits for Government
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Supply chain security increased
More effective and efficient deployment of resources
Correct revenue yields
Improved trader compliance
Increased accuracy of trade figures
• Benefits for Industry
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Reduced cost of compliance
Faster clearance and release
Predictable application and explanation of rules
Effective and efficient deployment of resources
Australian Single Window Business Context
Export
Import
Charges
Australian Exporter
(Supplier/ Agent)
Invoice
Pays
Sent
Australian Importer
(Customer/ Agent)
Received
Goods
Conveyance
Clearance
Carrier
Forwarder
Conveyance
Report
Cargo
Report
Releases
Compliance Functions
Goods
Declaration
(For clearance of Conveyance, release of
goods and collection of duties)
Goods
Declaration
Communicates
Permit/
Licence/
Certificate
Approval Functions
(Permissions required in order to conduct
International Trade)
Statistics
Single Window Domain
Permit/
Licence/
Certificate
SDS / Single Window
• Option A: Implement the SDS into Current Environment
– the SDS option explores the impact of introducing the SDS into the current environment
without the implementation of a Single Window system.
• Option B: Front-End with Single Window Capabilities
– which is effectively a whole of government information collection system for trade activity
and a messaging system that would translate and pass information to the appropriate
authority’s existing systems.
• Option C: Fully Functional Domestic Single Window
– would provide a mandatory single point of submission and a single point of response for
all government related international trade activities. This option provides a
comprehensive view of international trade activity, an opportunity for increased integrated
risk assessment and more complete statistical reporting.
• Option D International Single Window
– seeks to maximise the use of “international” trade data. Here, export data (provided by
exporters or other governments) could be used to pre-populate and validate import and
transit data. This would be dependent on having a Unique Consignment Reference
(UCR) or other supply chain track and trace system in place. Option D development
would be in concert with B or C above.
Integrated Risk Assessment
Approach
Integrated Risk Assessment
Export Data To Verify
Import & Transit Data
for Goods, Crew &
Conveyance
Increased Cross
Functional Assessment
Capability
International Trade Data
Conveyance
Goods
Profiling
Profiling
Profiling
Cross
Increased Access To ..
Functional
Assessment
Trader History & …
International
Trade Transaction
Crew
Agency Approvals
Approvals: Permits, Licences, Certificates, Visas
Increased Access to
Other Agency Approval
Information &
Transaction History
Holistic Approach to
Profiling
Thank you
Questions?