Application Form
Call for Interested Stove Suppliers (“Sellers”) for the
The Stove Auction, Phnom Penh, Cambodia
FINAL
June 2016
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Privacy Statement
Unless otherwise specified in this application form, all information provided by applicants in this application form
will not be disclosed outside the Program Coordinator of the Market Acceleration of Advanced Clean Cookstoves in
the Greater Mekong Sub-region (Cambodia, Laos and Vietnam) (SNV Netherlands Development Organisation and its
sub-contractors), and GIZ/Energising Development (EnDev), and will not be used for any purpose other than to
evaluate this application.
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Call for Interested Sellers
SNV Netherlands Development Organisation is piloting The Stove Auction in Cambodia and is looking for stove
suppliers to initially send 200 (two-hundred) gasifier stoves for the pilot prior to scaling up their volumes. The stoves
can be either Standard or Premium Level stoves per the selection criteria www.thestoveauction.org website. If you
are Interested in sending your gasifier stove to The Stove Auction in Cambodia, please follow these steps.
STEP 1. Review all information on www.thestoveauction.org website, particularly how The Stove Auction works on
the Auctions Overview page, the Stove Selection Criteria page, and learn about the “Guarantee Price” and other
benefits on the Guidelines for Sellers page.
STEP 2. If you feel that you have a stove that is eligible for The Stove Auction and you would like to participate,
please complete and submit this application form that includes indicative terms and conditions of your participation
in The Stove Auction to [email protected]. As mentioned in this application form, you will be asked to
submit supporting documents, such as the required independent lab reports as defined on the Stove Selection
Criteria page, a copy of your (i) business/organisation registration, (ii) photos of the stove, carton, packaging and
items that go in the carton, (iii) stove user manual (iv) product specifications and (v) warranty information. There is
no set deadline for application. Applications will be reviewed on a rolling basis.
STEP 3. A committee consisting of officers from SNV Netherlands Development Organisation and GIZ/Energising
Development (EnDev) will review the lab test reports and application documents. If positively assessed, you will be
requested to send 3 (three) sample stoves per airfreight at your own cost to The Stove Auction in Phnom Penh,
Cambodia for local Controlled Cooking Tests (CCTs against the Traditional Lao stove) to complete our technical
assessment of your gasifier stove.
STEP 4. If CCT results of your stove meet the stove selection criteria, The Stove Auction will contact you to finalize
terms and conditions with you, including coming to an agreement on the Guarantee Price. If CCT results of your
stove do not meet the stove selection criteria, The Stove Auction will notify you accordingly.
FUTURE AUCTIONS: Once your stove is approved for The Stove Auction in Phnom Penh, Cambodia, The Stove Auction
(operated by SNV or eventually a third party) will negotiate terms and conditions with you on future consignments,
including the Guarantee Price.
Evaluation Criteria
Applications will be evaluated by the Program Coordinator of the Market Acceleration of Advanced Clean Cookstoves
in the Greater Mekong Sub-region (Cambodia, Laos and Vietnam) (SNV Netherlands Development Organisation), and
GIZ/Energising Development (EnDev), based on (i) the eligibility of the stove according to the selection criteria on
www.thestoveauction.org website , (ii) the Guarantee Price requested by the Stove Supplier (“Seller”), and (iii) its
cost-effectiveness compared to the performance it provides. The application will also be judged on the willingness
and ability of the Seller to meet the terms and conditions of The Stove Auction as listed in this application form.
Cost-effectiveness: If your gasifier stove becomes technically eligible for The Stove Auction, it will be categorized as
either Standard Level or Premium Level. Premium Level stoves are higher performing stoves than Standard Level as
defined by our stove selection criteria. Stove distributors or retailers (“Buyers”) will receive higher amounts of cash
incentives for distributing Premium Level stoves.
Within each level (Standard or Premium), stoves with lower Guarantee Prices have an advantage over those with
higher Guarantee Prices.
FOR ANY QUESTIONS RELATED TO THIS APPLICATION FORM, PLEASE SEND AN EMAIL TO
[email protected]
Note that words in italics through this document are defined in the Glossary of Terms on The Stove Auction
website.
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Cover Sheets
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Paste your electronic signature if you agree with this statement.
I. Certification
I certify that all the information and statements made in this application form including the non-binding terms and
conditions section are true and I accept that any misinterpretation or misrepresentation contained in this application
may lead to disqualification or removal of our organisation and gasifier stove from selection process.
I understand that the Program Coordinator (SNV Netherlands Development Organisation) for the Market Acceleration
of Advanced Clean Cookstoves in the Greater Mekong Sub-region (Cambodia, Laos and Vietnam) initiative, otherwise
known as The Stove Auction, reserves the right to conduct a due diligence assessment on applicants before granting
approval status. I agree to participate in and to support the due diligence assessment process.
I understand that any costs occurred to me associated with the preparation and submission of this application shall
be borne by me, and the Program Coordinator (SNV Netherlands Development Organisation) for the Market
Acceleration of Advanced Clean Cookstoves in the Greater Mekong Sub-region (Cambodia, Laos and Vietnam)
initiative shall not be responsible or liable for these costs, regardless of the conduct or outcome of the application
process.
I understand that the Program Coordinator (SNV Netherlands Development Organisation) of Market Acceleration of
Advanced Clean Cookstoves in the Greater Mekong Sub-region (Cambodia, Laos and Vietnam) initiative is not bound
to accept any application it receives.
I understand the Program Coordinator (SNV Netherlands Development Organisation) of the Market Acceleration of
Advanced Clean Cookstoves in the Greater Mekong Sub-region (Cambodia, Laos and Vietnam) initiative reserves the
right to annul the application process at any time, without thereby incurring any liability to the applicant.
_______________________________________
Location, Date
________________________________________
Signature of authorized representative of applicant
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Paste your electronic signature if you agree with this statement.
II. Statement of Integrity
As the authorized legal representative of [Insert Company/Organisation name] I hereby certify that my organisation
is not in any of the following situations:
1) being bankrupt, wound up or ceasing our activities, having our activities administered by the courts, having
entered into receivership, reorganisation or being in any analogous situation arising from any similar
procedure;
2) having been convicted, within the past five years by a court decision, which has the force of res judicata in
the country where the project is implemented, of any offense committed during the procurement or
performance of a contract;
3) being listed for financial sanctions by the United Nations, the European Union and/or Germany for the
purposes of fight-against-terrorist financing or threat to international peace and security;
4) having committed serious professional misconduct within the past five years during the procurement or
performance of a contract;
5) not having fulfilled our obligations regarding the payment of social security contributions or taxes in
accordance with the legal provisions of the country where we are established;
6) having been convicted, within the past five years by a court decision, which has the force of res judicata, for
an offense committed during the procurement or performance of an EU or GIZ financed contract;
7) being subject to an exclusion decision of the World Bank, and being listed on the website
http://www.worldbank.org/debarr;
_______________________________________
Location, Date
________________________________________
Signature of authorized representative of applicant
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Application Sheets
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Please provide the following information about your business.
1. Stove Supplier (“Seller”) Business Description
1.1.
Key Contact for Application
Provide contact information details for the person responsible for this application
Name of Key Contact
[Click here to enter text]
Position of Key Contact
[Click here to enter text]
Phone Number of Key Contact
[Click here to enter text]
Email of Key Contact
[Click here to enter text]
1.2.
Business/Organisation Registration
State the full legal name of business/organisation as indicated in the business/organisation registration certificate.
Company/Organisation Name
[Click here to enter text]
Provide the following information regarding your business/organisation registration
Country/State of
Business/Organisation
Registration
[Click here to enter text]
Business/Organisation
registration number
[Click here to enter text]
Business/Organisation
registration type
☐
☐
☐
☐
☐
☐
Year of Establishment
[Click here to enter text]
Private Limited Company (Ltd.)
Public Limited Company (Plc.)
Sole Proprietorship
International Non-governmental Organisation
Local Non-governmental Organisation
Other: [Click here to enter text]
If the requested document is available, please attach it to your application and tick the box.
Copy of Business/Organisation
registration certificate
☐ Document attached
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1.3.
Business/Organisation Contact Information
State head office contact information.
Head Office Address
[Click here to enter text]
Head Office Telephone
[Click here to enter text]
General Email Address
[Click here to enter text]
Website
(if applicable)
[Click here to enter text]
Additional Websites/Social
Media Sites (if applicable)
[Click here to enter text]
1.4.
Business/Organisation Description
Provide a short description of your business/organisation (e.g. company description, company history, vision and
mission statement, core business activities, products and services, target customers, years in operation, geographical
areas of operation, etc.). [Maximum 650 words]
Business Summary
[Click here to enter text]
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2. Non-Binding Terms and Conditions
These non-binding terms and conditions in this application form do not create any legally binding rights or obligations between the Stove Supplier (“Seller”) and SNV Netherlands
Development Organisation and GIZ/EnDev. Finalized terms and conditions are subject to further discussion, negotiation, internal approvals and due diligence. All material
contained herein, including proposed terms and conditions are for discussion purposes only. None of the materials contained herein amounts to investment advice or a
recommendation to enter into any proposed indicative transaction. SNV does not provide accounting, tax or legal advice; such matters should, together with the suitability of a
potential transaction or investment, be discussed with your advisors and or counsel.
If you have comments with any of the Terms and Conditions, please describe them in the text fields.
[Blue font below indicates notes and the place to insert text. Please keep the font colour blue.]
2.1.
Transaction Overview
Auctioneer
SNV Netherlands Development Organisation (and affiliates) (“SNV”)
Guarantee Price
Provider
SNV Netherlands Development Organisation (“SNV”) with grant funding from
GIZ / Energising Development
Stove Model
[insert stove model name]
Stove Unit
Transaction
Description
One stove unit consists of each of the following: [name everything that goes
into the carton]
 1 x [name of stove model]
 1 x Serial number [engraved or riveted] on stove body
 1 x Carton with insulated packaging
 1 x Bar code [bar code language] on carton (associated with serial
number)
 1 x Stove manual in English and local language
 1 x warranty card in English and local language
 [any other items]
The Seller consigns their Stove Units at their own cost to The Stove Auction in
exchange for a Guarantee Price per Stove Unit if the units are sold at Auction.
Phnom Penh, Cambodia
Location(s)
See http://www.thestoveauction.org/contact.html for warehouse location.
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If the requested document is available, please attach it to your application and tick the box.
Photos of the Stove
and Carton,
packaging, and all
items included in the
carton.
☐ Photos attached
Stove User Manual
(English version)
☐ Document attached
Product Specifications
(includes a technical
description of the
product, description of
the different
components of the
stove, all the various
materials the
components are made
from, weight, and
dimensions of the
stove, and estimated
stove life.)
☐ Document attached
2.2.
Stove Performance Information
IWA Tiers of
Performance Rankings
Testing Reports
[Provide the IWA Tiers of Performance ranking for each category below with
WOOD STICK fuel]
IWA Tier [x] – Thermal Efficiency
IWA Tier [x] – Total Emissions
IWA Tier [x] – Safety
The Seller at their own cost will provide SNV with a certified laboratory test report
according to WBT protocol version 4.2.3 with IWA Tiers of Performance rankings
including safety from a Global Alliance for Clean Cookstoves recognized lab
[Click here to enter text]
[Click here to enter text]
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(http://cleancookstoves.org/technology-and-fuels/testing/centers.html) in
addition to the RENMI lab in Laos and the ICT lab in Cambodia . Note that the fuel
used with the stoves in the WBT should be wood sticks.
The Seller agrees that SNV will conduct Controlled Cooking Tests (CCTs) in the
“Location” to determine the eligibility of the Stove Model. The costs of the CCTs
are the responsibility of SNV. However, the Seller will send three representative
examples of the respective stove by airfreight at their own cost to SNV in
Cambodia.
If the stove is selected for the auction, the Seller agrees that the Stove User
The Stove Auction
Manual, Stove Specifications, Laboratory Test Report, and CCT Test Report are
Website
posted and publically made available on The Stove Auction website in both English
and local language.
If the requested document is available, please attach it to your application and tick the box.
Third Party Lab Test
Report (WBT protocol
version 4.2.3 with IWA
classifications
including Safety)
2.3.
[Click here to enter text]
☐ Document attached
Supply and Delivery Terms
Volume of Stove Units
for Auction
Estimated Volume to
be Auctioned and
Frequency of Auction
Auction Bypass Option
200 (two-hundred) Stove Units
50 to 100 Stove Units per auction. One auction every two weeks.
The Stove Auction will publically announce two auctions at a time. Additional
stoves that the Seller consigns beyond the amount that are included in the two
publically announced auctions will be available for the Auction Bypass Option,
where Buyers have the option to pay the Guarantee Price for the stove unit outside
the auction process. Those stove units stay available in the Auction Bypass Option
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until it is time to place them in the next publically announced auction according to
the schedule that The Stove Auction sets with the Seller. In case the Stove Units sell
out in the Auction Bypass Option, auctions that have been scheduled with the
Seller but not yet publically announced will be cancelled.
City/Country of
Manufacture
[Provide the name of the city and country where the stove is manufactured]
Port of Origin
[Provide the name of the Port City, Country where the stove is exported]
Production Process (time from taking order to departure of stoves from
Warehouse): [xx] days
Warehouse to Port of Origin departure: [xx] days
Stove Order Lead Time Sea Freight (Port of Origin to Port of Sihanoukville): [xx] days
Customs Clearance at Port of Sihanoukville: 10 days
Local Transport to Warehouse: 1 day
TOTAL DAYS: [xx] days
The Seller is responsible for all costs related to shipping Stove Units to The Stove
Auction warehouse in Phnom Penh, including but not limited to, costs of the stove
units, export costs, the costs of sea or air freight, customs clearance costs, import
duties and VAT, local transport, and unloading the container or truck.
Shipping, Duties,
Customs Clearance
Local Warehousing
SNV can provide recommendations for the customs clearance agent and import
process and share experience related to the import process in Cambodia.
Advanced biomass stoves usually attract a customs duty of 15%, and VAT of 10%
according to HS Code 7321.89.00.00.
The Seller agrees to airfreight at their own cost 3 (three) sample stoves to SNV in
Cambodia for testing purposes. The Seller is responsible for any costs associated
with customs clearance and import duties and/or VAT that might be charged.
SNV is responsible for warehousing the stoves in a secure setting and obtaining
insurance (Basic Cover plus Explosion, Flood, Riot & Strike, Smoke, Spontaneous
Combustion, Water Damage and Windstorm). The stoves are insured at the
Guarantee Price value.
[Click here to enter text]
[Click here to enter text]
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[Click here to enter text]
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Serial Numbers
Unsold Stoves
Warranty Period
Warranty Coverage
After-sales services
process
Marketing Support
Translation Services
All Stove Units must have a unique identification number engraved or riveted on
the body of the stove and a corresponding bar code on the outside surface of the
packaging.
The Seller will provide an Excel spreadsheet or CSV file to SNV of the serial
numbers of each stove being shipped.
The Seller may at any time request that any Unsold stoves be picked up and
removed from the warehouse at their own cost. If, at the end of the duration of
the agreement, there are Unsold stoves, it is the responsibility of the Seller to
arrange pick-up and transport of the stoves from the warehouse to another
destination at their own cost or come to another mutual agreement with the The
Stove Auction on making the stoves available in future auctions.
[enter time period]
[Click here to enter text]
[Click here to enter text]
[Click here to enter text]
[The Stove Auction is seeking one year minimum warranty on parts and labour
starting at the time of sale to an end-consumer]
[please specify warranty terms]
The Seller should at a minimum have one local representative either part time or
full time in Cambodia that can receive phone calls and manage any after-sales
service issues that are raised by either distributors or consumers. The Stove
Auction (SNV or affiliates or GIZ/EnDev) are not liable for providing after-sales
services.
If selected to supply stoves to The Stove Auction, the Seller will supply SNV with
soft copies of the design files and high resolution PDF format in English and
translated to local language of the following marketing materials for print
reproduction by Buyers:
1. Stove User Manual that is included in the carton
2. Warranty Card that is included in the carton
3. Product Specifications
4. Flyer (A4 size double-sided)
5. Poster (A1 size)
6. Banner (1 meter x 3 meters)
Print reproduction costs are the sole responsibility of the Buyers.
If Sellers require SNV to translate stove related materials to local language, The
Stove Auction will charge EUR 20.00 per page.
[Click here to enter text]
[Click here to enter text]
[Click here to enter text]
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Note that the costs for printing any of the materials listed in the “Marketing
Support” section are the sole responsibility of the Buyers.
If the requested document is available, please attach it to your application and tick the box.
Warranty
Information
2.4.
☐ Document attached
Payment Conditions
Guarantee Price
SNV will guarantee the Seller EUR [xx.xx] per verified Stove Unit sold at auction.
The price paid by the Buyers at auction are paid directly to the Seller and the
Results Based Financing (RBF) fund covers the difference if the winning bids are
lower than the Guarantee Price.
Costs to be considered when determining the Guarantee Price should include the
ex-factory price of the stove units, costs associated with sea freight to
Sihanoukville, Cambodia, the Sellers Fee, import duty and VAT and local trucking
costs to the warehouse.
[Click here to enter text]
Due to the Auction Bypass Option, where Buyers can pay the full Guarantee Price
(which is the same as the Full Wholesale Value of the stove unit posted on the
website) for the stove units outside the auction process, it is highly unlikely that
Bidders will bid higher prices than the Guarantee Price. If this does happen, then
the Bidder is liable to pay as they bid if they win, even if the price is higher than
the Guarantee Price. For example, the Guarantee Price is EUR 50, and the winning
bid is EUR 60. The Sellers Fee is 15% of EUR 50, equal to EUR 7.50. Local taxes on
the Sellers Fee amount to EUR 1.50. The amount that is ultimately owed to the
Seller is EUR 51.00.
Tax Liability
For international Sellers, the winning bid amounts paid by local Buyers are not
taxed. The RBF paid by The Stove Auction to the Seller is also not taxed. The
Sellers Fee is subject to local taxes. Any tax liabilities on these revenues in the
countries that the Seller is legally registered are the sole responsibility of the
Seller.
[Click here to enter text]
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Sellers Fee
Reserve Price
Estimated Payment
Frequency
Payment Modality
Verification Process
The Stove Auction charges a Sellers Fee of 15% on each Stove Unit sold at auction
which is subject to local taxes (14% WHT). The Stove Auction invoices the Seller
for the Sellers Fee and the local taxes after the stoves have been sold at auction.
The Sellers Fee is a percentage of the Guarantee Price.
For illustrative purposes, the Guarantee Price for a stove model is EUR 50.00, and
the Sellers Fee is 15% or EUR 7.50 in this example. Local taxes on the Sellers Fee
amount to EUR 1.50.
SNV will set a Reserve Price for Stove Units at the auction at 30% of the Guarantee
Price.
Reserve Price definition: If Buyer’s bid below the Reserve Price at auction, the
property will go Unsold.
Buyer’s pay the Sellers their winning bid amounts within 7 business of the
auction. For RBF payments, SNV will pay the Seller within 30 calendar days of
receiving an RBF Claim Request from the Seller provided that supporting
documents meet requirements.
Payment is made via Electronic Wire Transfer to Seller’s specified Bank Account
on their invoice to the Seller and their RBF Claim Request to SNV. Guarantee
Prices will be agreed with Sellers in Euros, thus The Stove Auction will transfer
payments to Sellers in Euros. Bank charges for wire transfer fees will be deducted
from the payment.
Supporting documents and processes used for verification of Stove Units include:
1. Copy of Packing List
2. Copy of serial number of stoves in the shipment
3. Delivery receipt at warehouse of the stove shipment
4. A count of each stove and checking of bar codes (serial numbers)
on the carton against those provided by the Seller.
5. 10% of the total volume received will be inspected by the third
party that operates the warehouse to ensure that Stove Units are in
good quality and are the same model that was tested in the CCT.
6. All transaction records of the stove sale at auction are in order.
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2.5.
General Conditions
Governing Law
Dispute resolution
Information Rights
The potential definitive agreement shall be governed by and construed in
accordance with the laws of the Kingdom of Cambodia.
Any disputes relating to potential definitive agreement, which could not be solved
mutually shall be referred for arbitration of two arbitrators, each party
nominating one. The two arbitrators shall nominate the Umpire whose decision
shall be final and binding on both parties. The arbitration proceedings shall be
conducted in English and shall take place in the Kingdom of Cambodia.
All monitoring data collected through the Market Acceleration of Advanced Clean
Cookstoves in the Greater Mekong Sub-region (Cambodia, Laos and Vietnam)
initiative, otherwise known as The Stove Auction, are the sole ownership of SNV
Netherlands Development Organisation and GIZ/Energising Development
(EnDev).
[Click here to enter text]
[Click here to enter text]
[Click here to enter text]
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3. Checklist
If the requested document is available, please attach it to your application and tick the box.
Copy of Business/Organisation
registration certificate
☐ Document attached
Photos of the Stove and Carton,
packaging, and all items
included in the carton.
☐ Photos attached
Stove User Manual (English
version)
☐ Document attached
Product Specifications (includes a
technical description of the
product, description of the different
components of the stove, all the
various materials the components
are made from, weight, and
dimensions of the stove, and
estimated stove life.)
☐ Document attached
Third Party Lab Test Report (WBT
protocol version 4.2.3 with IWA
classifications including Safety)
Warranty Information
☐ Document attached
☐ Document attached
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