Scottish Qualifications Authority
Administrator, Assessment Material & Publishing, Dalkeith
Summary of SQA Terms and Conditions
Salary Band for 01/04/06 – 31/03/07 (pay award pending)
Min
Point
1
2
3
4
5
6
7*
8
9
10
13109
13400
13692
13983
14274
14566
14899
15231
15564
15897
16230
Placement on the band is dependant on skills and experience directly
relevant to the post.
Salary on
appointment
Salaries are reviewed each year on 1 April and incremental
progression will be based upon performance and a minimum of six
months service at this grade.
Pay
Progression
Salaries are reviewed each April, with effective performers
progressing incrementally up to point 7*. Incremental progression to
point 8 through to point 10 is achievable through highly effective
performance.
Length of
appointment
This is a permanent post
1
SQA JOB PROFILE
Section 1
Job Title
Business
Area
Job Grade
Responsible
to:
Responsible
for:
Job Purpose
Job Details
Administrator
Assessment Materials & Publishing
3
Officer
No line management responsibility
To provide administration support for the production of
Question Papers and related materials (CD’s Videos and
marking Instructions) for annual exam diet whilst
maintaining security at all times and adhering to strict
deadlines.
2
Section 2
1
2
3
4
5
6
7
8
Specific Duties of this post
Issue and return of 1st proof and draft materials, and
subsequent revisions, up to and including final proof
stage to Qualifications Managers, Principal Assessors
and Setters for comment on both current diet Question
Papers, Contingency Question Papers and also for
Specimen Question Papers where required. After
processing, forward all papers to desktop publishing for
amendment before arranging further check by
Qualifications Managers prior to print.
Liaise with confidential printers on a daily basis
regarding the production and checking of perfect proofs
and final prints for examination papers within tabled
deadlines.
Issue copies of Final Prints to Qualifications Managers
and Principal Assessors for final check and also issue
Final Prints to Principal Assessors and Setters for the
provision of Marking Instructions, which are required for
use at markers meetings during the examination diet.
Assist with the arrangements for the production of CD’s
and disks for Modern languages, Music and a Video for
Physical Education, by arranging the recording studio,
issuing letters to Principal Assessors, Setters and
Native Speakers, preparing all recording materials and
finally producing payment schedules for Native
Speakers.
Issue copies of Final Proofs to Scrutineers for comment
on the papers. These comments are then issued to
the Principal Assessors and Qualifications Manager
and any necessary amendments are actioned after all
checks are completed.
Assist with the arrangements for the distribution of
Question Papers and related items to centres prior to
and during the examination diet, to ensure all
candidates receive a copy of the Question Papers on
the exam date.
Daily Internal/External distribution of Question papers
and related items during examination period to
Directors of Education and various other bodies along
with internal requirements. Supervision of temporary
distribution staff.
Assist with the preparation of Marking Instructions
(includes proof reading) for subsequent issue to
markers by External assessment. Preparation of a
selection of Marking Instructions for inclusion on SQA
Website which can then be accessed by SQA
stakeholders.
3
Section 3
1
2
3
4
5
6
7
Section 4
Generic duties for this grade
Responding to queries and where appropriate resolve
related problems
Producing standard documentation for relevant parties
Responsible for the good housekeeping of resources
required to undertake own area of work .Or where
appropriate. Responsible for tracking any associated
resources including budgets/stock and or
income/expenditure
Maintaining information and ensuring it is up to date and
accurate eg electronic data
Planning and organising own work typically on short term
basis (including arranging and supporting
meetings/events) and resolving related problems and
issues
Ensuring compliance with appropriate procedures and
policy
Contributing to the implementation of new areas of work/
projects including the following: Supporting in the
amendment to existing procedures to ensure effective
communication of such changes Supporting in the
development of administrative and or any associated
systems
Qualifications, Knowledge, Skills & Experience
Essential
Qualifications As a minimum be educated to SCQF
Level 5.
Previous
Be able to demonstrate direct
experience
relevant experience for this role
IT Skills
Be able to operate SQA desk top
packages and business systems at
the appropriate level for this role
Financial
Skills
Desirable
Be able to operate
specialist IT systems
relevant to this role
Be able to understand and carry out
basic numerical calculations
4
The SQA Staff Framework for managers comprises the competencies listed below. The
interview will be based around the competencies and is an opportunity to demonstrate suitability
for the post by providing evidence to support the application.
Competence
Working With
Others
Description
Demonstrates co-operative working and helps and support
others.
Treats others with honesty, respect and consideration.
Display positive behaviour that anticipates the needs of others.
Agrees realistic timescales for own work.
Planning
Understands own priorities and is aware of impact of own
activities on others.
Makes best use of own time and resources.
Uses initiative in identifying and tackling problems when they
arise.
Makes positive contributions to discussions.
Communicating
Customer
Focus
Demonstrates ability to understand information from routine
and varied forms of communication.
Uses appropriate means of communication according to
audience and impact required.
Uses feedback to anticipate needs and expectations of internal
and external customers.
Builds positive working relationships with customers.
Seeks solutions to customer problems, and updates customer
on progress.
Demonstrates commitment to achieving local operational
plans.
Understands how own work contributes to your team’s
Business Focus objectives.
Works in a way that supports your team’s objectives.
Improvement
Focus
Keeps up to date with changes or developments in SQA which
affect own Business Area
Agrees where further learning and development could improve
own performance.
Welcomes feedback and uses it to agree ways to improve own
work.
Shows a willingness to take on new challenges.
Keeps PDP up to date and reviews with line manager.
5