CGHA ANNUAL GENERAL MEETING
APRIL 20TH, 2009
GARNET B. RICKARD ARENA MAIN HALL
DOORS OPEN AT 6:30 – MEETING STARTS AT 7:00PM
The Agenda for the Annual General Meeting must include but not be limited to:
1. Minutes of the preceding Annual General Meeting;
2. Business Arising from the Minutes;
3. The presentation of the Annual Financial Statement, which is in accordance with generally accepted accounting
principles, by the Treasurer;
4. Other Members’ Reports;
5. Report from Bill Williamson - OWHA
6. New Business;
7. Notices of Motion;
8. Election of Officers and other Members of the Executive Council;
Position
Nomination
VP of Rep
Jim Kennedy, Dan Ellis
VP of HL
Jeremy Blaker, Melanie Seymour
Secretary
Director of Rep Coach & Player Development
Trevor McQuigge, Jeff Haley
Director of HL Coach & Player Development
Tissy Taylor, Jeremy Blaker
Director of Equipment
Director of Publicity
Director of Tournaments
Director of Fundraising
OWHA & LLFHL Rep
Dave Blakely, Dave Sankey, Dan Ellis
9. The ratification of any Expulsions, By-Laws, Rules and Regulations, Policies, or Appointments to the Executive
Council made by the Executive Council during the previous year;
10. Adjournment.
Elections at the AGM for the following positions - 2 year term 2009 - 2011
Elected Officers:
VP of Rep
VP of HL
Secretary
Elected Members
Director of Rep Coach & Player Development
Director of HL Coach and Player Development
Director of Equipment
Director of Publicity
Director of Tournaments
Director of Fundraising
OWHA & LLFHL Rep
The above are all VOTING MEMBERS at the Monthly General and Annual General Meetings
The Positions below are NON-VOTING members
Webmaster
Trophies & clothing
Each interested party can review the duties listed in the CGHA By-Laws.
Amendments to the Constitution, By-Laws, Rules & Regulations, Policy Guidelines and Practices and Procedures
and other motions are also presented and voted on at the Annual General Meeting.
Please inform the Secretary by email at [email protected] if interested in being
nominated for one of the positions listed above or would like to discuss an amendment or
bring forward a notice of motion ASAP.
Below is a list of the Amendments to the Constitution, By-Laws, Rules & Regulations, Policy Guidelines and
Practices and Procedures that will be voted on at the AGM.
Constitutional Updates for 2009
1. Throughout the Constitution replace CAHA with Hockey Canada
2. Article Five – Officers
a. Currently reads:
The Officers will consist of the President, the Vice President, the Secretary, the Treasurer,
and the Immediate Past President.
b. Change to:
Vice President of Rep and HL instead of just Vice President
3. Article Six - Executive Council (A) iii)
a. Currently reads: Elected Members:
Registrar
Director of Coach and Player Development House League and Rep
Vice President of House League and Vice President of Rep
Ice Convener
Director of Equipment
Director of Publicity
Director of Sponsorship
Director of Tournaments
Director of Fund Raising
Referee in Chief
Revised April 23, 2008 added:
Member at Large
General Manager of Hockey operations of OWHA and LLFHL
b. Change to:
Add on Director of IT Sports for House League and Rep
4. Article Six - Executive Council (F)
a. Currently reads:
All Members of the Executive Council will have voting rights at all General and Annual
General Meetings with the exception of the Member at Large and the President.
b. Change to:
All Members of the Executive Council will have voting rights at all General and Annual
General Meetings with the exception of the President.
The following apply to all By-Laws, Rules and Regulations, Policy Guidelines and Practice and
Procedures
1. Everywhere
a. Currently reads:
Everywhere that it states “provide” copy of a Birth Certificate
b. Change to:
“Show” a copy of a Birth Certificate
2. Everywhere
a. Currently reads:
Everywhere that “Appendix…” is stated
b. Change to:
Delete completely
By-Laws Update
1. Article Two – Duties of Officers (A) The President shall: x)
a. Currently reads:
Be the Chairman of the Discipline Committee, which includes the Vice President, Vice
President of House League, Director of Coach and Player Development, and may include the
Referee in Chief, for both House League and competitive program divisions, or designate an
alternate Chairman as required.
b. Change to:
Vice President of Rep instead of Vice President
Director of Coach and Player Development of Rep and HL instead of just Director of Coach
and Player Development
Remove “for both House League and competitive program divisions”
2. Article Two – Duties of Officers (A) The President shall: xii)
a. Currently reads:
Have served a MINIMUM of one (1) year revised April 23, 2008 as a current Executive
Council Member
b. Change to:
Add to the end to review again in 2010
3. Article Two – Duties of Officers (B) The Vice-President of HL shall: ix)
a. Currently reads:
Act as the liaison between the CGHA and the OWHA as required
b. Change to:
Add on “in the absence of the OWHA & LLFHL rep.”
4. Article Two – Duties of Officers (C) The Vice-President of Rep shall: ix)
a. Currently reads:
Act as the liaison between the CGHA and the OWHA as required
b. Change to:
Add on at the end “in the absence of the OWHA & LLFHL rep.”
5. Article Three - Duties of Elected Members (D) The Ice Convener & Ice Representative shall: vi)
a. Currently reads:
Be responsible for supplying up to date schedules to the President, Secretary, Coaches and
arenas
b. Change to:
Be responsible for supplying up to date schedules to the Executive Council, Coaches and
arenas
6. Article Three – Duties of Elected Member (K) The Director of IT Sports of House League and Rep
shall:
a. Add the following duties:
i. Be elected for a period of two (2) years.
ii. Work closely with the Registrar for the Registration process for the CGHA.
iii. Prepare on-line forms for registration including registration costs, administration fee,
post dated payments, on-line payments, multi-family discounts, automated email
messages and policy and procedure statements for payments by credit card and
cheques
iv. Create and maintain opening webpage within IT Sports
v. Develop categories and teams based on registration numbers
vi. Assign players to teams as they are formed
vii. Enter all coaches and trainers certification data
viii. Generate and analyze actual and forecasted registration reports and give a statement
to the Executive Council at the monthly general meetings and a yearend summary
report for the Annual General Meeting
ix. Generate the OWHA Registration Forms for House League and Competitive teams to
sign and send in to meet the OWHA deadline
x. Work closely with the Treasurer in tracking all active and partial payments, NSF’s and
post all payments on IT Sports within one week of being received.
xi. Design a registration flyer for all new and returning players with registration dates,
price and any other pertinent details and distribute to arenas, schools, CGHA website
and paper thirty (30) days prior the live registration date
7. Article Three – Duties of Elected Member (L) The General Manager of Hockey Operations of OWHA &
LLFHL shall:
a. Add the following duties:
OWHA rep
i. Represent the CGHA in all matters involving the OWHA
ii. Attend meetings, discipline hearings and other OWHA matters
iii. Vote on OWHA matters as required under the OWHA constitution and represent the
CGHA
iv. Uphold OWHA playing rules as it pertains to CGHA players, coaches and executive
members
LLFHL
i.
ii.
i.
ii.
iii.
iv.
Represent the CGHA in all matters of the LLFHL
Act as General Manager under the LLFHL policy
Attend regional meetings and present CGHA interests to the Board
Vote on matters of interest to the CGHA
Uphold LLFHL rules and enforce as such
Manage MTW as a GM for the CGHA
8. Article Five – Registration (A)
a. Currently reads:
All CGHA Registration Forms (APPENDIX I) must be signed in ink by a Parent or Guardian
for Players under eighteen (18) years of age.
b. Change to:
Every girl wishing to play in the CGHA must first be registered on line and have paid the nonrefundable payment and registration fee in full.
9. Article Five – Registration (D)
a. Currently reads:
The age limits for the Association as of DECEMBER 31st of the current year are:
Intermediate Division.....................................................18 to 21
Midget Division ..............................................................15 to 17
Bantam Division ............................................................13 & 14
Peewee Division............................................................11 & 12
Atom Division ................................................................9 & 10
Novice Division ..............................................................7 & 8
Tyke Instructional/Fundamentals ..................................open age
b. Change to:
The age limits for the Association as of DECEMBER 31st of the current year are:
Senior Division ..............................................................21 & up
Intermediate Division.....................................................18 to 20
Midget Division ..............................................................15 to 17
Bantam Division ............................................................13 & 14
Peewee Division............................................................11 & 12
Atom Division ................................................................9 & 10
Novice Division ..............................................................7 & 8
Tyke Instructional/Fundamentals ..................................open age
10. Article Three – Duties of Elected Members (C) The Director of Coach and Player Development of Rep
shall iv)
a. Currently reads:
Co-ordinate with the Conveners payment procedures for Referees.
b. Change to:
Delete completely
11. Article Three – Duties of Elected Members (C) The Director of Coach and Player Development of Rep
shall v)
a. Currently reads:
Report to the Executive Council any interests, questions, and/or concerns arising within the
House League program which have been submitted by the Division Conveners.
b. Change to:
“House League” to “Rep”
12. Article Three – Duties of Elected Members (D) The Ice Convener & Ice Representative shall: xvii)
a. Currently reads:
Be responsible for communicating the Skate-a-thon information to all Conveners and/or
Coaches and work with the Director of Publicity to promote this event within the CGHA. Work
with the Director of Tournaments in obtaining ice for Tournament purposes. Assist in
scheduling the tournament ice.
b. Change to:
Delete completely
Rules & Regulations Updates
1. Article Two.Two General Playing Rules (A)
a. Currently reads:
NO Player will be accepted by the Association who is signed with any other Association, nor
will any Player registered with CGHA sign with any other League without first obtaining a
Release (APPENDIX III) as outlined in ARTICLE SIX (6) under the Policy Guidelines. The
only exception to this would be School Hockey. Any Player wishing to try out with another
League or who wishes to attend a clinic of another League must first acquire Permission to
Skate form (APPENDIX IV) from the Registrar.
b. Change to:
NO Player will be accepted by the Association who is signed with any other Association, nor
will any Player registered with CGHA sign with any other League without bringing a release
from IT Sports as outlined in ARTICLE SIX (6) under the Policy Guidelines. Any Player
wishing to try out with another League or who wishes to attend a clinic of another League
must first acquire Permission to Skate form from the Registrar.
2. Article Two.Two General Playing Rules (D)
a. Currently reads:
All registered Players must have paid their fees in full by September 1st of the current year.
Any Player who has not paid her registration fees by September 1st of current year will not be
permitted to play until such time as all outstanding fees are paid.
b. Change to:
All returning CGHA players must pay the non-refundable registration fee on line by April 15th
of the current year or an additional late registration fee will be applied. All outstanding
registration fees must be paid in full by competitive players before August 15 th and all House
League players before September 1st or they will not be permitted to play until such time as all
outstanding registration and late fees are paid in full (excluding Fundamentals, Intermediate
and Senior players).
3. Article Two.Two General Playing Rules (E)
a. Currently reads:
All Players must wear C.S.A. approved equipment, and in particular, approved helmets, face
masks, skates, and a CSA approved neck protector must also be worn. In addition, all Goalies
must wear a good quality neck shield securely affixed to the helmet. A Player lacking this
equipment will NOT be allowed on the ice until they obtain such equipment.
b. Change to:
All Players must wear C.S.A. approved equipment and be worn properly; in particular, mouth
guards, approved helmets, face masks, skates, and a CSA approved neck protector must
also be worn. In addition, all Goalies must wear a good quality neck shield securely affixed to
the helmet. A Player lacking this equipment will NOT be allowed on the ice until they obtain
such equipment. This will be mandated by the coach and trainer.
4. Article Two.Two General Playing Rules (G)
a. Currently reads:
Each Player registered is obligated to support her team for one (1) game and one (1) practice
per week (practice ice may not always be available on a weekly basis for all teams in all
divisions). Any additional games, practices, or Tournaments are not mandatory but
participation is encouraged as much as possible. It must be noted that Tournaments, although
beneficial, are not an explicit part of the Association’s program to provide recreational House
League hockey on a regularly scheduled basis for all Participants.
b. Change to:
Each HL Player registered....
5. Article Two.Two General Playing Rules (H)
a. Currently reads:
All Players must be in the dressing room at least thirty (30) minutes prior to game/practice
time and dressed at least ten (10) minutes before game/practice time.
b. Change to:
Delete completely
6. Article Two.Two General Playing Rules (I)
a. Currently reads:
Parents or Players must phone the Coach in advance if a Player will be missing a game or
practice. A Coach may establish a team rule, up to and including benching a Player for one
(1) period, for non compliance or failure to phone.
b. Change to:
Delete completely
7. Article Two.Two General Playing Rules (J)
a. Currently reads:
Injured Players, who are properly protected upon request and approval of the Coach, may be
present behind the bench but will not be classified as a team Official in any way.
b. Change to:
Injured Players are not allowed to be present behind the bench.
8. Article Two.Two General Playing Rules (K)
a. Currently reads:
Any Player arriving late will be allowed to play if ready by the end of the first period. She will
be added to the end of the rotation and only play when her rotation comes up. Repeated
occurrence of this will not be tolerated
b. Change to:
Delete completely
9. Article Two.Two General Playing Rules (M)
a. Currently reads:
Any Player receiving a major penalty, which carries with it an automatic game misconduct, will
proceed to the dressing room immediately. The major penalty must be served by a Player on
the ice at the time of the infraction. The last Player from the last shift may be placed on the ice
to substitute for the Player serving the penalty.
b. Change to:
Any HL Player receiving more than 3 minor penalties receives an automatic game
misconduct. Any Player receiving a major penalty, which carries with it an automatic game
misconduct, will proceed to the dressing room immediately. The major penalty must be served
by a Player on the ice at the time of the infraction. The last Player from the last shift may be
placed on the ice to substitute for the Player serving the penalty.
10. Article Two.Two General Playing Rules (N)
a. Currently reads:
Any Goalie who is assessed any Major penalty will be permitted to finish the game being
played, but will receive an automatic two (2) game suspension. Any Major and/or Minor
penalties assessed to a Goalie must be served by a Player on the ice at the time.
b. Change to:
Delete completely
11. Article Two.Three – Team Officials(s) Rules (A)
a. Currently reads:
There will be no more than three (3), Association approved, team Officials behind the bench
at any time. Generally, this should include Coach, Assistant Coach, and Trainer. Any more
than this will result in a request by the Division Convenor to comply with the rule. Subsequent
failure to comply or repeated disregard for this rule will result in an automatic bench minor.
b. Change to:
There will be no more than five (5), Association approved, team Officials behind the bench at
any time. Generally, this should include Coach, Assistant Coach, and Trainer. Any more than
this will result in a request by the Division Convenor to comply with the rule.
12. Article Three.One – Novice Division
a. Currently reads:
The Novice division will use the two (2) minute buzzer system.
b. Change to:
The Novice division will use the two (2) minute buzzer system up until December 31st.
Starting in January the two (2) minute buzzer system will be removed.
13. Article Four – Selection of Coaches (C)
a. Currently reads:
Unsuccessful Coaching Candidates will be notified, in writing/phone call, of the decision of the
Executive Council, by the Director of Coach and Player Development.
b. Change to:
Unsuccessful Coaching Candidates will be notified by a phone call, of the decision of the
Executive Council, by the Director of Coach and Player Development.
14. Article Four – Selection of Coaches (F) v)
a. Currently reads:
Applicants between the ages of sixteen (16) and twenty (20) inclusive, as of September, are
encouraged to apply to the Association to serve as Coaches-in-Training
b. Change to:
Applicants between the ages of sixteen (16) and twenty (20) inclusive, as of September, are
encouraged to apply to the Association as an Assistant Coach
15. Article Ten – Competitive Teams (R)
a. Currently reads:
Residency for the purpose of Competitive teams is defined as a Member of the CGHA in the
current season who is a Member in Good Standing. Competitive teams will be comprised of
residents only. Proof of Residency may be required
b. Change to:
Residency for the purpose of Competitive teams is defined as a Member of the CGHA in the
current season who is a Member in Good Standing. Competitive teams will be comprised of
non-residents and residents as per Article Ten (B) and (C). Proof of Residency may be
required
16. Article Ten – Competitive Teams (K)
a. Currently reads:
Players will be eligible to try-out only for the specific level for which they meet the age
requirements as of current year. If insufficient players are registered at a specific level to allow
for a team, players at that level may play at the next level up.
The age limits for the Association as of DECEMBER 31st of the current year are:
Intermediate Division.....................................................18 to 21
Midget Division ..............................................................15 to 17
Bantam Division ............................................................13 & 14
Peewee Division............................................................11 & 12
Atom Division ................................................................9 & 10
Novice Division ..............................................................7 & 8
Tyke Instructional/Fundamentals ..................................open age
b. Change to:
The age limits for the Association as of DECEMBER 31st of the current year are:
Senior Division ..............................................................21 & up
Intermediate Division.....................................................18 to 20
Midget Division ..............................................................15 to 17
Bantam Division ............................................................13 & 14
Peewee Division............................................................11 & 12
Atom Division ................................................................9 & 10
Novice Division ..............................................................8 & under
17. Article Ten – Competitive Teams (N)
a. Currently reads:
All Competitive teams will be responsible for paying, to the CGHA, all ice costs incurred, the
cost of OWHA team and official (only on ice officials) registration fees, a rental fee for the use
of Association jerseys, the cost of pictures, and the cost of the sock order. Note: after the
House League and Competitive programs are separated, the OWHA Player registration fees
will be added to team costs and any cost associated with running of the team.
b. Change to:
All Competitive teams will be responsible for paying, to the CGHA, outstanding CGHA
registration fees, all ice costs incurred, OWHA Team Registration, OWHA Provincial Bond,
OWHA/Hockey Canada Player's Insurance, OWHA/Hockey Canada Coaching Staff
Insurance, Lower Lakes Rep League Fee, CGHA sweater rental, socks, awards and the cost
of pictures. Note: after the House League and Competitive programs are separated, the
OWHA Player registration fees will be added to team costs and any cost associated with
running of the team.
Policy Guidelines
1. Article Two – Coach Selection Process (C)
a. Currently reads:
In the case of more than one (1) candidate offering to Coach a particular team, it is advised
that the Director of Coach and Player Development solicit input from five (5) different people
(those names not to be divulged), preferably the same five (5) for each candidate.
b. Change to:
In the case of more than one (1) candidate offering to Coach a particular team, it is advised
that the Director of Coach and Player Development solicit input from three (3) different people
to conduct the interviews using the same five (5) people in each division. It is preferable that
the five (5) not to be stakeholders in the team being considered. If an evaluator is a
stakeholder he/she is not to participate in the evaluation, just the interviewing of the coach(s).
2. Article Two – Coach Selection Process (E)
a. Currently reads:
The sub-committee of two (2) will compile the five (5) inputs for each candidate into a
summary sheet by averaging the ranking numbers. The summary sheets for each candidate
will be compared. Ideally, the sub-committee would select the candidate with the best overall
number and no numbers on a particular criteria being worse than three (3).
b. Change to:
The sub-committee of two (2) will compile the five (5) inputs for each candidate into a
summary sheet by averaging the ranking numbers. The summary sheets for each candidate
will be compared. Ideally, the sub-committee would select the candidate with the best overall
number.
3. Article Two – Coach Selection Process (F)
a. Currently reads:
A ranking worse than three (3) does not preclude the sub-committee from recommending a
candidate, providing the sub-committee perceives this candidate to be the best available and
that they recognize that there may be consequences during the season with which to deal.
b. Change to:
Delete completely
4. Article Two – Coach Selection Process (H)
a. Currently reads:
The five (5) “Coach Evaluation” forms and summaries should be shared with a third (3rd)
party to verify the sub-committee acted in accordance with the process. The third (3rd) party /
should not be a stakeholder in that particular age group. The Ice Council Liaison may be one
consideration.
b. Change to:
Delete completely
5. Article Two – Coach Selection Process (I)
a. Currently reads:
The selection of Competitive team Coaches should be completed prior to registration for the
upcoming season. Selection of House League Coaches should be completed prior to the start
of the season and should be limited to the number of teams it is believed will exist for the
upcoming season. Additions may be made in September, after registration, if the registration
numbers indicate that the number of teams must be increased.
b. Change to:
The selection of Competitive team Coaches should be completed prior to registration for the
upcoming season. Selection of House League Coaches should be completed prior to the start
of the season and should be limited to the number of teams it is believed will exist for the
upcoming season. Additions may be made after registration, if the registration numbers
indicate that the number of teams must be increased
6. Article Two – Coach Selection Process (J)
a. Currently reads:
After advanced notice to all Executive Council Members that the Selection of Coaches will be
an item on the Agenda, the Director of Coach and Player Development will present a roster of
recommended Coaches at a regular Executive Council meeting. Each Coach will be ratified
individually by a vote of Executive Council Members in attendance at said meeting. A vote is
carried by a simple majority.
b. Change to:
Add to the end “Any Executive Council Members with child and/or spouse applicant at that
age should refrain from voting if a quorum can be met.
7. Article Two – Coach Selection Process (L)
a. Currently reads:
The Director of Coach and Player Development is responsible for notifying ratified Coaches of
their assignment by phone and by mail, and for notifying other Coaching candidates by mail.
The letter (APPENDIX X) should state the result but should not state why someone else was
deemed a better candidate nor what, if any, shortcomings were found with such a rejected
candidate.
b. Change to:
The Director of Coach and Player Development is responsible for notifying ratified Coaches of
their assignment and for notifying other Coaching candidates by phone. Should state the
result but should not state why someone else was deemed a better candidate or what, if any,
shortcomings were found with such a rejected candidate. Upon request a debriefing can be
supplied.
8. Article Two.Three – Team Officials(s) Rules (B)
a. Currently reads:
Any person on the bench who is eighteen (18) years of age or less must wear an APPROVED
HELMET with proper face mask unless the parent/guardian signs a Waiver (APPENDIX VIII)
releasing the Association and its staff from any liability
b. Change to:
Delete completely
9. Article Two.Three – Team Officials(s) Rules (E)
a. Currently reads:
No Player may be double shifted pursuant to ARTICLE FOUR (4) of the Policy Guidelines.
b. Change to:
Add at the end “where possible”
10. Article Two.Three – Team Officials(s) Rules (F)
a. Currently reads:
Coaches must ensure that each Player, regardless of her hockey skills, receives equal ice
time including length of shifts as near as is practical pursuant to ARTICLE FOUR (4) of the
Policy Guidelines.
b. Change to:
Coaches must ensure that each HL Player.....
11. Article Ten – Competitive Teams (C)
a. Currently reads:
Revised April 23, 2008 Non-residents may be allowed on the competitive team if ranked in
the top 25 percentile to make up the balance to 17 players or at the discretion of the CGHA
Committee who would include the President, VP of Rep, Rep Director of Coach and Player
development and the General Manager of the LLFHL/OWHA
b. Change to:
Add to the end to review again in 2010
Practices and Procedures
1. Article Nine – Player Rating Form
a. Currently reads:
Article Nine - Player Rating Form
b. Change to:
Article Nine – House League Player Rating Form
2. Article Three – Competitive Team – Try-out Process (A)
a. Currently reads
The Executive Council will determine the dates and times of Rep try-outs with regard to ice
availability. The dates and times should be adequately advertised to all Members, well in
advance, by the various means open to the Executive Council. These would include but not
be limited to:
i. Flyer hand outs at the time of banquet, registration, and/or pre season clinic, etc.
ii. Advertisements in the local newspapers
iii. Flyers to schools
iv. CGHA bulletin board
b. Change to:
Add to the end “v) CGHA website and vi) Electrical board at arena
3. Article Three – Competitive Team – Try-out Process (B)
a. Currently reads:
The Vice President ...Also, the Association philosophy regarding Rep teams needs to be
handed out to each Player trying out and the parents/guardians need to know that once they
accept placement on the team, they will be required to sign and return this form to the team
Manager...
b. Change to:
The Vice President ...Also, the Code of Conduct regarding Rep teams needs to be handed
out to each Player trying out and the parents/guardians need to know that once they accept
placement on the team, they will be required to sign and return this form to the team
Manager...