LPC TV
Board of Directors
Annual Meeting Minutes (UNAPPROVED)
June 16, 2016 7:00 pm
Present: Sharon Combes-Farr, George O. Thomson, Lou Krefski, Roger
Croswell, Chris Saylor Sharon Bixby, Fra DeVine and Patrick Cody, Executive
Director, LPCTV.
Absent:, Don Richardson, Jamie Ward
Public: Linda Thomson, Lisa Schmidt, Noah Schmidt,
Staff: Fred Marin, Programming Coordinator, Ed McEneaney, Production
Associate, Adam Sayre, LPCTV Production coordinator
We had received notice that a representative from Comcast would be attending,
but they did not.
AGENDA:
I. Call to Order - Sharon Combes-Farr called the meeting to order at 7:01.
II Collect Ballots for Annual Election – There were 68 good votes and 3 spoiled
as there was no address and the name was not printed and thus the ballots did
not conform to the requirements of valid ballots.
:
III. Introductions – There was a quick introductions of all those in attendance.
IV. Public Comments and Communications - None
V. “State of the Station”: Director and Committee Reports – Patrick and Sharon
CF provided a “State of the Station Report.”
Patrick reported that we:
~ Have continued with equipment upgrades
~ Have stated to save money in a reserve fund
~ Have finished the studio space
~ Have hired new staff: a production coordinator, Adam who is doing a
great job learning about our area and public access great and Ed
McEnaney who is taping many meetings and events.
~ Are working on a bigger social media present in the area
~ Considering a contract with VTel for Mt. Holly and Plymouth and possibly
Andover (next year). This could possibly mean an additional $10,000
in our revenue.
Sharon CF provided a “Report from the President.” The full report is attached.
The highlights include:
~ She is proud of all we accomplished during the past year
~ We completed a five year strategic plan with new mission and vision
statements and associated potential costs to implement the plan.
~ Sharon CF reviewed the Strategic Plan (see attached for complete plan)
stressing how exciting it was to dedicate time to think about the
future.
~ Patrick was moved back to qt 40 hour per week position. The additional
hours are to be spent on outreach and underwriting.
~ We are pleased that Comcast is growing in our market which helps our
revenue source.
~ Fundraising – The Kentucky Derby was a great success.
~ Jane Hart generously donated commissions on some of her paintings to
LPCTV
Finance Committee (see attached written report). Fra provided a written report
The Finance Committee is projecting a surplus once again. $7,000 was set aside
for depreciation and for an equipment replacement fund. LPC did take out a
$20,000 loan to fund the completion of the studio and for upgrading equipment.
Nominating and Elections Committee Report (see attached written report from
Jamie Ward)
Building and Grounds Committee Report - (see attached written report from
Roger Croswell)
VI. By Laws: Vote on the Amendment to Change all Director’s terms to 3 years
and to Remove Term Limits
Fra made a motion to accept the amendment to the by laws (see attached).
Lou seconded the motion. There was no discussion over this change. It was
passed unanimously by the board.
VII. Annual Election for Board of Directors – We had 4 openings on the board
and 6 people running. In order to be elected to the board a candidate must
receive a minimum of 50% of the casted ballots.
Results:
Julie Bowyer - 31
*Sharon Combes-Farr - 50
Lou Krefski - 30
*Jennifer McBride - 40
Don Richardson - 11
*Noah Schmidt – 46
* newly elected to the board
.
Since two of the candidates were one vote apart and neither received 50% of
“the casted votes” we will discuss how to proceed at the next board meeting.
The bylaws allow for 5 – 15 members on the board so we will consider adding 1
or 2 more of the candidates to the Board.
The Nomination Committee will need to communicate the result of the elections
to all the candidates on the ballot.
VIII. Financial Report: Present and Vote on FY17 Budget
There was a discussion on revenue sources and some questions about one
revenue source. The personnel line item is the biggest driver of our budget and
then replacement of studio cameras. Sharon B. made a motion to table voting on
the proposed budget for FY 17. Fra seconded the motion.
IX. Other Business – Sharon B. made a motion to approve the Strategic Plan as
presented (two page plan attached). Fra seconded the motion. The motion
passed unanimously.
X. Set Next Meeting Date – It was agreed that the next meeting would be on the
second Wednesday of the month. July 13 at 5:30 at the station.
XI. Adjourn - Chris made a motion to adjourn. The motion was seconded by Lou
and passed.
Respectfully submitted,
George O. Thomson
Secretary