E-COMPARED Executive Committee meeting
Date and time: 4/3/2014, 12:00-13:00 CET
Venue: telephone conference
Agenda
1. Welcome & Agenda
2. WP1 – WP6 & Data-sharing
a. Update progress, actions and planning
b. Main (scientific) issues that needs to be discussed
3. Project Management (WP7)
a. Progress
b. MasterMind
c. Horizon 2020
d. Scientific Advisory Board
4. Any other Businesses
5. Closure
a. Next ExC meeting
Participants
Heleen Riper (Chair), Christiaan Vis (WP7), Gerhard Andersson (WP1), Annet Kleiboer (WP2), Karine Chevreul
(WP3), Cristina Botella (WP5), Thomas Berger (WP6), Jan Smit (data sharing), Eirini Karyotaki (minutes).
Absent with notice: Pim Cuijpers (WP2)
Absent without notice: Burkhardt Funk (WP4)
Minutes
1. Welcome and Agenda
 Heleen opens the meeting at 12h.
 Partners can always provide additional questions via e-mail
 Main goal of the meeting: progress monitoring
2. WP1-WP6 & Data sharing
Status update and important issues
WP1
Progress is good, on track and in time. Currently, the stakeholder questionnaires are being finalised and
input and feedback on tasks 1.1 and 1.2 are processed.
WP2
Progress is good and according to planned schedule:
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Gathered information from other countries in order to develop the Generic protocol.
Need for more information to be added: definition of blended care, CBT & usual care.
The feasibility of the protocol will be discussed with the partners separately (whether adjustments
should be made).
Use of EMA data (point of discussion and to be decided: will EMA data will be used also in the control
condition? For now the ICT4D platform is only available for ANDROID based smart phones. Also a point
of discussion is whether we give out ANDROIDS/ smartphones for those interested participants who
don’t have one.
Protocol input from WP3 & 4 in WP 2. (e.g. what data will be needed?): this needs to be discussed in a
separate meeting.
The protocol should incorporate informed consent, including consent to share data beyond national
level.
Partners need to add information on the protocol based on their own expertise
Which diagnostic interview will be used? The majority of partners agrees on the use of MINI and it is
available in the languages required.
WP3
Progress is good: upcoming WP 3 meeting in Paris on 13th of May with involved partners from WP1, 2 and
possibly 4. Important issues that will be discussed and decided on are:
 How the model will be defined?
 How the working load will be shared across the WPs?
 Which economic questionnaires will be used?
WP5
Progress is good; an extensive planning is made and adhered to.
 Need to define: which stakeholder to focus on and when to approach, template will be developed
 Need for collaboration between WP5 and WP6 (and clarification of the overlap between WP5 and WP6):
This will be discussed in a separate meeting organised by Christiaan
 Important issue: we agreed that we will apply an information approach throughout the project, i.e. we
will inform relevant stakeholders throughout the project (not save this to the end)
 Focus for WP5 should be on synthesis and policy recommendations.
WP6
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A generic dissemination package will be developed based on the website that is been developed by
VUA. The Swiss team is now working on the development of the content of this generic
information/dissemination package, which every partner/country could use and translate in their own
language.
A dynamic stakeholder database will be developed to prevent for over-asking partners on stakeholder
information. This will be based on the information harvest by WP1 (task 1.2). The first version of the
stakeholder database will be delivered on 1st of April, everything will be stored in this database and will
be available to all consortium partners.
Stakeholder analysis: information from WP1 (Naira, stakeholder list) should be used in WP5 & 6, other
partners should add additional missing information.
This relates to the question of WP5: what information will be relevant and to which stakeholder?
Data Management
Three steps we need to take before conducting the trials:
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Make sure that we can exchange data (informed consent and in accordance with the METC
requirements on a national level)
What type of data can we exchange? (There might be differences across countries)
Procedure: how will we securely exchange data?
Jan Smit, will coordinate this component, he will set up a database where national data can be stored.
He also offers support on a national level if necessary.
3. Project management (WP7)
 Nearly all WPs have detailed their planning. PMT will use this to keep track of the progress of the
project.
 Financials: inform the PMT as soon as possible if differences in expenses from the grant agreement are
foreseen
 Sharing documents: e-mail distributional list (ecompared.eu), information will be sent to the partners in
the upcoming weeks.
MasterMind project (for your information)
 Goal: up-scaling of blended depression treatment
 EU project
 Denmark is the project leader
 From the partners of E-COMPARED project: Germany and Netherlands (VUA and GGZ in Geest) are
participating
 Kick off meeting on 17th of March
 VUA is responsible for the overall evaluation of this project
 Collaboration between E-COMPARED and MasterMind will be initiated
 Christiaan Vis will conduct his PhD research on the MasterMind project
 Christiaan Vis will do his PhD thesis on MasterMind project and he will be the link and will exchange
relevant data between Mastermind and e-compared projects.
Marie Slodowska Curie proposal for European Training Network (H2020)
 E-mental health (for PhD positions)
 Re-submission of previous proposal that received good evaluations but not good enough to be funded.
 Existing infrastructure of 2-3 running EU projects forms a good basis for the training network.
 Deadline: 9th of April
 The partners are invited to take part in this proposal
 Issue: some countries (e.g. Sweden) require 4 years for the completion of PhD, Marie Curie funds only 3
years; the fourth year must be funded by the employing organisation. This should be taken into account
when partaking in the proposal.
 The draft will be sent the upcoming weeks
4. Other businesses
 Communication between projects: Sharing information between the groups regarding other European
projects (link to Valencia conference)
 Country specific tasks/central tasks: e.g. Informed consent is an issue that can be addressed locally while
generic protocol is a central task
 There will be a database with pooled data and every trial will be responsible for gathering their data at a
national level
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Scientific advisors board: More members on board? Cristina Botella suggested to invite Javier GarcíaCampayo (psychiatrist) and Thomas Berger suggested to invite Steven Hollon. The ExC accepts the
suggestions.
5. Closure
 For the coming time, the ExC will meet once per month. Next meeting is scheduled for Tuesday 8th of
April at 12 to 13h (CET).
 Heleen at closes the meeting exactly 13h.
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