ADDENDUM 1
REQUEST FOR PROPOSAL
BOARD OF TRUSTEES OF
WESTERN ILLINOIS UNIVERSITY
Purchasing Office
227 Sherman Hall
Macomb, IL 61455
309/298-1819 FAX 309/298-1927
PROJECT: Public Broadcasting Audit and Financial Services
PROPOSAL NO.: R086943
PROPOSAL DUE DATE & TIME: April 26, 2017 at 2:00 pm local time
This Addendum is part of the proposal and contract documents and answers vendor questions regarding the original
request for proposal documents.
Q1.
Is prior year auditor allowed to bid?
A1,
Yes, there are no vendors excluded from bidding.
Q2.
How long were the prior year auditors in the field?
A2.
Anywhere from 1 day to 10 days.
Q3.
Where there adjustments in prior audit? What was the nature of the adjustments?
A3.
Yes, adjustments were made. The adjustments were year-end closing and correcting entries.
Q4.
Where there findings issued?
A4.
No.
Q5.
Section 6.1.3.2 – Pricing requires pricing adjustment equivalent to CPI of Midwest region for April 2017. The
April 2017 CPI will not be available when the proposal due on April 26. Please clarify.
A5.
The Respondent will give pricing in 6.1.1 based on a blended rate price per hour on an estimated 200 hours of
service per year. The Respondent will then put a price for renewals in 6.1.3.4. However, if that renewal price exceeds
the increase in the CPI of Midwest for the period of April 2017, then the renewal price can only be increased the amount
of the CPI.
Example: Respondent gives renewal price of 5% increase for years 4-6. However, CPI for April 2017 was 4%. So
renewal pricing can only be increased by 4%.
Q6.
In section 1.6.3 last sentence - It says, “Pricing must be on a separate CD or USB and sealed in the Pricing
packet.” The table below this paragraph under the column # of CDs or USBs, it indicates 0 for packet 2 which is the
pricing packet. Do we need to submit a CD or USB within the pricing packet. Please clarify.
A6.
The University only needs 1 original and 4 copies of the Pricing (in a separate packet).
We do not need any
CDs or USBs of the Pricing.
Q7.
Section 5.3 – did WQPT-TV request for extension of AFR submission in prior year (FY2016)? The AFR is due 5
months after year end. The audited FS in prior year was dated January 2017 which is beyond 5 months from year end.
A7.
WQPT can and often does request the first extension, which is automatically granted by CPB. At times,
including in FY2016, it was due to the auditor not getting the work done on time.
Vendors are reminded that all questions that pertain to this solicitation must be submitted in written form to the
contact below by April 19, 2017 at the end of the business day.
Also, please note: Vendors will be paid in accordance with the State Prompt Payment Act and rules when
applicable (30 ILCS 540; 74 Ill. Adm. Code 900). This is a clarification of the statement “Vendor may expect
payment 30-60 days after receipt of invoice, unless otherwise stated in the bid document.” This shall be the
Vendor’s sole remedy for late payments by the University. Payment terms contained on Vendor’s invoices shall
have no force or effect.
ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING AND RETURNING THIS ADDENDUM
WITH THE PROPOSAL PACKAGE OR NOTING RECEIPT ON THE SIGNATURE PAGE.
______________________________________
Proposer’s Signature
Date
______________________________________
Company Name
Dawna Zimmerman, Purchasing Officer Specialist
Western Illinois University
Email: [email protected]
Phone: 309-298-1819
Fax: 309-298-1927