RECORD OF PROCEEDINGS
Minutes of the Silverton Village Council Workshop
Held Thursday, March 5, 2015
The Council of the Village of Silverton met for a workshop in Council Chambers at 6860
Plainfield Road at 7:00 pm on Thursday, March 5, 2015. Mayor Smith called the meeting to
order.
OPENING REMARKS:
Mayor Smith led a moment of prayer followed by the Pledge of Allegiance.
ROLL CALL:
Elected Officials:
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John Smith, Mayor
Shirley Hackett-Austin, Council
Mark Quarry, Council
Frank Sylvester, Council
Idella Thompson, Council
Dottie Williams, Council
Franklin Wilson, Council
Present
Present
Present
Present
Present
Present
Present
Also present:
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Tom Carroll, Village Manager
Meredith George, Village Clerk
Bryan Pacheco, Village Solicitor
Bruce Molett, Police Chief
Lt. Tom Butler, District 4 Commander
MAYOR’S COMMENTS AND GUESTS:
Mayor Smith thanked everyone who attended the Mayor’s Community Brunch last weekend,
despite the cold weather. The brunch was a great success and we are looking forward to next
year. Mayor Smith noted he plans to move the date to March in the future. Vice Mayor
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Quarry thanked Mayor Smith for the opportunity to participate in such a wonderful
community event.
Mayor Smith noted that the 2015 Tree City USA Awards program will be held on Friday,
April 17 at the Wyoming Civic Center. Mrs. George will include the details in the next packet
for anyone that would like to attend.
Mayor Smith asked everyone to keep Lt. Butler and his family in their prayers with the
passing of his mother-in-law.
WORKSHOP DISCUSSION ITEMS:
1. Mr. Carroll reported there is a resolution on tonight’s agenda to award the contract
to Brunk Excavating, Inc. to demolish three homes on Stewart Road. The bid
includes the cost for asbestos testing, but not abatement. If asbestos is identified in
any of the homes a change order will be issued for the proper abatement of all
asbestos in compliance with all EPA regulations. Mr. Wilson asked where the
asbestos could potentially be located in the homes. It was noted asbestos could be in
the ceiling, dry wall, pipe wrappings, and floor tiles. Mr. Carroll will keep Council
updated on the status of the asbestos study. Mr. Quarry asked if any items from any
of the homes can be repurposed. Mr. Carroll reported he and Mr. Lehmkuhl will
salvage any items and materials that would be useful and economically valuable to
the Village. Mrs. Thompson noted there was a large variance within the bid prices.
Mr. Carroll stated that if we eliminated the highest bid the rest of the bids are similar;
the highest bid was an outlier and the remaining four bids are much more in line
with each other. The high bidder may have not wanted the job or was just
overpriced. Bids such as these are not uncommon on any project.
2. Mr. Carroll reported two Silverton projects will go out to bid this month:
a. The first project is the road rehab joint bidding project, in conjunction with
Amberley Village and Golf Manor. The bid opening is March 23.
b. The second project is the inclusive playground project for Ficke Park. The
playground will allow all children to play, regardless of their abilities or
disabilities. The bid opening is March 30.
Mr. Carroll added that he and Mr. Quarry had a discussion with the Reds
Community fund about their involvement in the ballpark reconstruction. The ball
diamond will likely be a two phase project. We expect to receive a grant this year to
help with the ball field, and in 2016 we expect significant involvement with the Reds
and hope to connect the Larkins, the Linders, and the Reds to the newly renovated
ball diamond.
3. Mr. Carroll reported the street banners have been ordered and came in at $4,000
under budget. The remaining budget will be used to install a new drinking fountain
in Ficke Park, as requested last year by Mr. Wilson.
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4. Mr. Carroll informed Council he recently attended the Ohio City Managers
Association conference where Steve Husemann was given a career award. Mrs.
Husemann and their daughter Emily accepted the award on Steve’s behalf, stating
that Silverton was always on Steve’s mind and in his heart, even is his final days.
5. Mr. Sylvester stated he would like to see more Christmas lights in the downtown area
this winter.
6. Mr. Quarry thanked all the members of the Public Works department for their hard
work this winter, especially their snow removal efforts.
7. Mrs. Thompson stated there is no action taken against vehicles that are left on the
street during a snow emergency. Mr. Carroll stated he would review the code to see
what our legal recourse is and discuss the issue with Lt. Butler.
BUSINESS MEETING
PUBLIC COMMENT:
None.
READING OF NEW AND/OR PENDING LEGISLATION:
Mrs. George gave the reading of Resolution 15-703 A Resolution Awarding a Contract for
Demolition Services for Village-Owned Property Located at 6835, 6841, and 6853 Stewart
Road. Mr. Wilson motioned for adoption and was seconded by Mr. Sylvester. A roll call vote
was taken. All members present voted aye. Motion carried.
MOTION TO RETIRE TO EXECUTIVE SESSION:
At 7:32 p.m., Mr. Quarry moved to retire to executive session to consider the purchase of
property for public purposes, or for the sale of property at competitive bidding, if premature
disclosure of information would give an unfair competitive or bargaining advantage to a
person whose personal, private interest is adverse to the general public interest, per O.R.C.
121.22(G)2, and to consider confidential information related to the marketing plans, specific
business strategy, production techniques, trade secrets, or personal financial statements of an
applicant for economic development assistance, or to negotiations with other political
subdivisions respecting requests for economic development assistance, per O.R.C
121.22(G)8. Mr. Wilson seconded the motion. A roll call vote was taken. All members
present voted aye. Motion carried.
At 7:57 p.m., Mrs. Hackett-Austin moved to end executive session. Mr. Sylvester seconded
the motion. A roll call vote was taken. All members present voted aye. Motion carried.
MOTION TO RECONVENE THE REGULAR SESSION:
Mr. Wilson moved to reconvene the regular session. Mrs. Hackett-Austin seconded the
motion. Motioned carried by a unanimous voice vote.
ADJOURNMENT:
Mrs. Hackett-Austin motioned for adjournment and was seconded by Mr. Quarry. Motion
carried by a unanimous voice vote.
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The meeting was adjourned at 8:08 p.m.
Respectfully submitted,
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Meredith L. George
Clerk of Council
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John A. Smith
Mayor
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