Doctoral Training Programme – Form for credit validation
Submit this form at the end of your PhD process in order to:
A. Receive the Certificate of the Doctoral Training Programme (‘Getuigschrift van de
Doctoraatsopleiding’) as evidence of your completion of the Doctoral Training Programme
(60 credits).
OR
B. Receive the Attestation of activities (‘Attest van gevolgde activiteiten’) when you have NOT
completed the 60 credits of the Doctoral Training Programme.
Submit this form electronically ([email protected]) and send a hard copy to the Central
PhD office, building M, room 423.
The regulatory framework for the Doctoral Training Programme can be found in the “Decision regarding the organization
of
the
Doctoral
Training
Programme
at
the
Vrije
Universiteit
Brussel”.
Download
here:
https://my.vub.ac.be/en/phd/regulations-forms
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How to use this form?
-
Why should I use this form if I have a PhD Portfolio?
The PhD Portfolio isn’t fully operational yet; we’re still testing the data transfer from PURE to
the PhD Portfolio for example. It will be possible to apply for the Certificate or Attestation
through the PhD Portfolio when it’s completely operational, but until then we’re ought to use
this form.
-
When should I apply?
You can only apply once. After the end of the academic year you were last enrolled in, you
still have 3 months to submit your application (deadline 15th of December): e.g. you defended
your PhD in 2015-2016, so you have time until 15th of December 2016 to hand in the
application. If you want to obtain the Certificate, you can only apply after your public defence.
-
Certificate or Attestation?
In order to receive the Certificate of the Doctoral Training Programme, you will have to obtain
a minimum of 30 credits for activities. The other 30 credits are earned through the successful
defence of your doctoral dissertation (you can only apply after your public defence for the
Certificate). Apply for the Attestation when you haven’t completed the 60 credits of the
Doctoral Training Programme.
The Vrije Universiteit Brussel will only deliver 1 Certificate or Attestation per PhD student.
-
Credits?
In many cases the credits have been fixed beforehand, or are included on the documents that
you will need to add as proof: this is the case for most seminars or regular courses and for
most research activities (cf. ‘DS credit table for research attached to this form).
If the number of credits isn’t stipulated, we ask you to propose a number yourself. Please
keep these proposals reasonable: 1 credit/ approx. 24hrs of investment (preparation,
attendance, etc.). Your proposed credits will have to be approved by your Doctoral School
Director after you have submitted this form, and may be altered.
-
Should I add proof for all activities?
No, in case the evidence was uploaded and validated in the PhD Portfolio, you can refer to
the PhD Portfolio. We don’t need additional proof for research activities that were already
validated in PURE neither. We only need additional proof for:
o Regular courses, seminars that aren’t mentioned in the PhD Portfolio (proof of
participation, point sheet, mail from the instructor…)
o Educational activities (credit table, type 25-27): cover of the MA thesis, confirmation
from the course titular…
o Other research activities (credit table, type 17-24): depends on the type of activity.
Activities of type 1-16 (cf. credit table) that haven’t been added to the PURE database will
not be taken into consideration. Please do not mention them on this form.
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Supplement to the Certificate of the Doctoral Training Programme
Vrije Universiteit Brussel
Name:
Place and date of birth:
Enrolment Number:
Level of Education:
Credits:
Language:
Doctoral School:
Field:
First Name LAST NAME
City, Country, dd/mm/yyyy
Academic education, third cycle, doctoral
training programme
60
English
Doctoral School of fill in your doctoral
school
Doctor in/of your field
3/18
Cluster I – Activities
What? Course units of Bachelor’s, Master’s and Advanced Master’s programs of the Vrije Universiteit Brussel
or specialised course units from other institutions.




Please specify title or name of the course, organizing institution, date, credits and attach proof. If the
activity was already approved in your PhD Portfolio, we don’t need additional proof (refer to your
Portfolio instead).
Please rank the activities chronologically (most recent first).
You can add more fields, please keep the same lay-out.
Credits for the regular course units are only granted after having successfully passed the course
(exam or assignment)
Regular Courses
Total ECTS:
1.
Name Course:
Institution/Organizer:
Period:
Credits:
Name regular course
for example: Central PhD Office, Vrije
Universiteit Brussel
academic year
0
2.
Name Course:
Institution/Organizer:
Period:
Credits:
3.
Name Course:
Institution/Organizer:
Period:
Credits:
4.
Name Course:
Institution/Organizer:
Period:
Credits:
Additional fields can be added
4/18
Doctoral Seminars
Activities (Doctoral Seminars, Workshops, Master Classes …) organized explicitly for doctoral students by the
Doctoral Schools, the Central PhD Office and/or other organizers.


Please specify title or name of the activity, organizing institution, date, credits and attach proof. If the
activity was already approved in your PhD Portfolio, we don’t need additional proof (refer to your
Portfolio instead).
You can add more fields, please keep the same lay-out)

Please rank the activities chronologically (most recent first).
Total ECTS:
1.
Name Course:
Institution/Organizer:
Period:
Credits:
Workshop/Seminar
for example: Central PhD Office, Vrije
Universiteit Brussel
academic year
1
2.
Name Course:
Institution/Organizer:
Period:
Credits:
3.
Name Course:
Institution/Organizer:
Period:
Credits:
4.
Name Course:
Institution/Organizer:
Period:
Credits:
5.
Name Course:
Institution/Organizer:
Period:
Credits:
Additional fields can be added
5/18
Research Activities
Research related activities from the Doctoral School credit table (attached).




All
research
activities
type
1-16
MUST
be
entered
in
PURE
database
(https://intranet.vub.ac.be/research/pure) or they will be ignored!
The Doctoral School credit table for the Research Activities cluster is attached to this form.
TIP: Export the activities in a text file out of Pure and cut/paste them in this form. Please, place
everything in the right category.
Please rank the activities chronologically (most recent first).
Total ECTS:
Research Activities – Scientific Publications (cf. Doctoral School credit table, type 1-10)
(co-) Author of a book/anthology (cf. Doctoral School credit table, type 1)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
2. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
2016
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
International peer-reviewed articles/contributions in book/anthology as first author
(cf. Doctoral School credit table, type 2b
2015
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
6/18
International peer-reviewed articles/contributions in book/anthology (cf. Doctoral
School credit table, type 2a)
2015
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
International peer-reviewed articles/letters/scientific reviews in scientific journals as
first author (cf. Doctoral School credit table, type 3b)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
International peer-reviewed articles/letters/scientific reviews in scientific journals
(cf. Doctoral School credit table, type 3a)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
National peer-reviewed articles/contributions in book/anthologies as first author (cf.
Doctoral School credit table, type 4b)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
National peer-reviewed articles/contributions in book/anthologies (cf. Doctoral School
credit table, type 4a)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
7/18
National peer-reviewed articles/letters/scientific reviews in scientific journals (cf.
Doctoral School credit table, type 5b)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
National peer-reviewed articles/letters/scientific reviews in scientific journals as first
author (cf. Doctoral School credit table, type 5a)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Articles/contributions in book/anthologies/journals without peer-review (cf. Doctoral
School credit table, type 6)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Scientific editor of book/anthologies/journals (cf. Doctoral School credit table, type 7)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Report of research projects/policy preparing studies submitted to the subsidizing
organization after conclusion of the activities (cf. Doctoral School credit table, type 8)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
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Contribution to specialist publication (i.e. protocol, handbooks) (cf. Doctoral School
credit table, type 9)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Conference paper in proceedings cf. Doctoral School credit table, type 10)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
9/18
Research Activities – Presentations for Scientific Audience (cf. Doctoral School
credit table, type 11-12)
presentation at meeting as activity in PURE (cf. Doctoral School credit table, type 11)
2017
1. Title presentation
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Poster presentation (cf. Doctoral School credit table, type 12)
2017
1. Title poster presentation
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
10/18
Research Activities – Public engagement and outreach (cf. Doctoral School credit
table, type 13a – 13e)
Vulgarizing publications aimed at a non-academic audience (cf. Doctoral School credit
table, type 13a)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Public lecture/debate /seminar for a non-academic audience (cf. Doctoral School credit
table, type 13b)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Media participation (cf. Doctoral School credit table, type 13c)
2017
1. Title
Authors: LAST NAME Forename, LAST NAME Forename
Reference:
Work on advisory panels for social community and cultural engagement; industry or
government or non-government organization (cf. Doctoral School credit table, type 13d)
2017
1. Activity
Reference:
Schools engagement (cf. Doctoral School credit table, type 13e)
2017
1. Activity
Reference:
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Research Activities – Business and community (cf. Doctoral School credit table, type
14-16)
Patent (cf. Doctoral School credit table, type 14)
2017
1. Title / Name
Reference:
Membership of public / government advisory / policy group or panel (cf. Doctoral
School credit table, type 15)
2017
1. Activity
Reference:
Joint or sponsored appointments or secondments with industry or commerce
(cf. Doctoral School credit table, type 16)
2017
1. Activity
Reference:
12/18
Other research activities (cf. Doctoral School credit table, type 17-24)

These types of research activities must be entered in the PURE database
(https://intranet.vub.ac.be/research/pure) or validated by adding relevant proof to this form.

Please rank the activities chronologically (most recent first).
1. Title:
Type: see credit table (3rd column)
Period: 2017
Credits:
2. Title:
Type: see credit table (3rd column)
Period: 2016
Credits:
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Educational activities (cf. Doctoral School credit table, type 25-27)

These types of research activities are validated by adding relevant proof to this form.

Please rank the activities chronologically (most recent first).
1. Title:
Type: see credit table (3rd column)
Period:
Credits:
2. Title:
Type: see credit table (3rd column)
Period:
Credits:
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Cluster II – Public Defense of Doctoral Thesis
Total ECTS: 30
Title Doctoral Dissertation:
‘…’
Date:
of the public defense
Degree:
Doctor in/of …
_______________________There are no entries beneath this line_______________________
Summarizing table (only in case you wish to receive the Certificate of
the Doctoral Training Programme)
Total
number of
requested
credits
Cluster I: Activities
Cluster II: Defence of the doctoral dissertation
Total
30
Minimum
30
NA
* Please keep in mind that you are invited to apply for more credits in cluster I than the required minimum of 30
** Please also remember that the Research Activities Tables have more detailed maxima depending on your Doctoral
School
________________________________________________________________________
Date:
Signature PhD student:
Name and Signature Promoter for approval
15/18
APPENDIX A: research activities credit table – DSH | NSE | LSM
Code
CREDIT TABLE DOCTORAL SCHOOLS 2016-2017
Type of Activity
ECTS
Scientific Publications
1
(co-‐ ) author of a book/anthology
5
2a
international peer-reviewed
articles/contributions in book/anthology
6
… as first author
international peer-reviewed
articles/letters/scientific reviews in scientific
journals
… as first author
2b
3a
3b
national peer-reviewed articles/contributions in
book/anthologies
4a
PURE
8
6
8
3
… as first author
4
5a
national peer-reviewed articles/letters/scientific
reviews in scientific journals
3
5b
… as first author
4
4b
articles/contributions in
book/anthologies/journals without peer-review
6
scientific editor of book/anthologies/journals
report of research projects/policy preparing
studies submitted to the subsidizing organisation
after conclusion of the activities
7
8
1
6
1
9
Contribution to specialist publication (i.e.
protocol, handbooks)
1
10
Conference paper in proceerdings
3
Presentations for scientific audience
presentation at meeting as activity in PURE
11
poster presentation
12
13a
13b
13c
2
PURE
PURE
Public engagement and outreach
vulgarizing publications aimed at a nonacademic audience
Public lecture/debate /seminar for a nonacademic audience
Media participation
1
1
1
1
13d
work on advisory panels for social community
and cultural engagement; industry or
government or non-government organisation
1
13e
schools engagement
1
Business and community
Patent
14
15
PURE
Membership of public / government advisory /
policy group or panel
6
1
16/18
joint or sponsored appointments or secondments
with industry or commerce
16
Other research activities
approved written proposal for external agency
(FWO, Innoviris,…)
developing new software/database/digital or
visual products/web publication
17
18
2
2
19
Artefact
3
20
Exhibition/Performance
3
Composition/Design
3
21
PURE or ADDITIONAL PROOF
Contribution to the work of external committees
and working groups OR contribution to
conference as organisor/chair/member of
programme committee
Scientific award or prize
22
23
International mobility stay of minimally one week
at a foreign university, library, archive or lab for
an apprenticeship or research
24
Educational activities
Giving research training / workshops
25
26
27
28
29
30
*:
6
ADDITIONAL PROOF
1
2
2
2
Teaching BA/MA students
4
supervising thesis on MA level
3
Courses, workshops and seminars
following regular courses (on bachelor, master
or manama level)
specialist workshops and seminars (organised
PhD Portfolio (or ADDITIONAL PROOF)
by DS or external)
workshops in transferable skills training
*
*
*
course-specific points, or 1 credit per 24h investment of the doctoral candidate.
17/18
APPENDIX B: general Doctoral Training Programme credit table
Doctoral Training Programme
Doctoral Training Programme
I.
Training and research activities
1.1 Regular course units from Bachelor’s, Master’s or Advanced
Master’s Programmes from the VUB or the University of
Ghent (free of charge unless it concerns a programme for
which increased tuition fees are asked for courses) or other
institutions
1.2 Specialized course units organized by a Doctoral School of
the VUB or the University of Ghent
1.3 Specialized course units organized by another Flemish or
foreign university or by an Institution for Permanent
Education (Instituut voor Permanente Vorming)
1.4 Doctoral Seminars (e.g. transferable skills workshops,
master classes, ...)
1.5 Research related activities (e.g. publications, conferences,
...)
II.
ECTS
Doctoral dissertation and successful defence
Minimum 30
30
18/18