Currency revaluation
Part of change list v6.36.0
Available from: June 24th, 2014
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Part of change list v6.36.0
Version 2.0
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Currency revaluation
To start currency revaluation go to Accounting > Accounting > Currency revaluation. At this moment currency revaluation is
available for
 the main accounts of the unrealised accounts payable and accounts receivable;
 the reporting currency for all other accounts.
This implies that currently currency revaluation is not available for the revaluation of the transaction currency to the base
currency (with the exception of the accounts payable and accounts receivable), especially for the banks and cashes.
1. The Currency revaluation page
The Currency revaluation page gives an overview about generated and posted currency revaluations and their status. The
available periods are shown per chosen year. The following options are available in the Currency revaluation page (whether
they are available or not, depends on the status of the currency revaluation):
Generate a new currency revaluation for the chosen period.
Delete a currency revaluation.
View the details of the currency revaluation.
Make the proposed transaction provisional.
Make the provisional transactions final.
Make the provisional transactions final. When this icon is shown the option is not yet available, because there are some
provisional transactions in a previous period.
A process is running in the background, which maintains the currency revaluation. Click this icon in other to update the
status.
A warning / error is given when performing the last action, hover with the mouse above this icon to read the contents.
The following statuses can be shown:
Skipped
Proposed
Provisional
Final
Updating
A later period has been revaluated while this period was still empty. A Skipped period is immutable (but is deleted
when the period that caused the skipping is deleted).
Currency revaluation is created.
Currency revaluation is posted provisional.
Currency revaluation is posted final.
A process is running in the background maintaining the currency revaluation.
The possibility to create a currency revaluation depends on the period settings: the option is only available in case the period
that needs to be revaluated is open. If revaluation of unrealised accounts payable and accounts receivable is checked in the
settings the next period must be open as well. This is because of the transactions which are generated
2. Settings
Before creating the first currency revaluation it is advised to review and optionally change the settings; this is done by
clicking the settings button on the Currency revaluation page. In this settings page it is possible to:
 determine whether provisional transaction must be taken into account;
 select which type(s) of revaluations must be used;
 fill the account codes that are relevant to your currency revaluation of accounts payable and accounts receivable
(the accounts for the reporting revaluation are used from the company settings).
After filling the settings, when clicking the Save button the filled settings will be saved. Note that a change of the settings only
influences new revaluations: all proposed, provisional or final revaluations are not affected.
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3. New currency revaluation
Within the Currency revaluation page, click on the star icon (
revaluation.
) in front of a period, in order to create a new currency
If “Revaluate reporting amounts of balance sheet and profit and loss accounts” is checked, an intermediate page is opened
and the currency rate for the revaluation of the profit and loss accounts is asked, where the rate of the last day of the period
is offered as default.
Transactions on accounts payable and accounts receivable are included in the currency revaluation in case the status is
open or the transaction is paid after the end of the period related to the currency revaluation period. Note that not only
transaction of the revaluated period are selected, but all (at the end of the period) open transactions.
Transactions on other accounts are included if they are part of the period that is being revaluated or any prior period that is
not revaluated yet. All prior, not yet revaluated periods, are than set to skipped.
Note that all revaluation related accounts (like the Exchange rate differences) are excluded.
A proposal will be generated if there are any transactions that satisfy this condition and based on the applied currency rate
(based on the last day of the currency revaluation period) there is a difference in base currency and/or reporting currency.
4. View details
Click the magnifying glass icon (
) to view the currency revaluation details.
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In this page an overview of the proposal, the transactions that will be or are revaluated and the related currency rate are
shown.
The page shows per dimension the ‘Current’ amounts, the ‘Rates’ that should apply, the ‘Desired’ amounts based on these
rates and, based on these (desired – current) the ‘Remainder’ amounts that must be posted as Exchange rate differences.
The accounts that are used to post the differences are set in the Setting page.
5. Delete
If needed, the currency proposal can be deleted by clicking the Delete icon (
period, and all later revaluated periods, are deleted as well.
). All periods that are skipped because of this
6. Provisional
At the moment the currency differences are posted, all transactions are revaluated again, based on the currency rate of the
related period and the status of the currency revaluation of the period is changed into Provisional. Even if there is a
difference between the Proposal and the Provisional transactions, the transactions are posted. The user is warned about the
differences.
7. Final
As soon as a currency revaluation is posted final, it is no longer possible to create a currency revaluation for previous periods
and the related period itself.
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At the moment a currency revaluation proposal will be made final, all transactions are revaluated again, based on the
currency rate of the related period. If there is a difference between the proposed transactions at the moment the currency
revaluation is posted provisional, and the moment the currency revaluation is posted final, the transactions are NOT posted.
A cause can be entering a new transaction between the moment of posting a currency revaluation provisional and final, a
change in the settings or a change of the currency rate. The provisional postings are updated and by finalizing them again,
the transactions are posted final.
A currency revaluation proposal cannot be made final, if there are provisional transactions in its period or in previous periods.
8. Provisional transactions
In the Provisional transactions a new daybook is shown: Valutaherwaardering.
When clicking the magnifying glass, a new page is opened.
The options in order to maintain the posted currency revaluation provisional transactions are limited. This because the fact
that provisional transactions are maintained by the currency revaluation functionality. Maintaining is possible, but doesn’t
affect the currency revaluation. At the moment the currency revaluation is made final, all current related provisional
transactions are deleted and are calculated and generated again. This also applies for deleting provisional currency
revaluation transactions.
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