Work Plan Development in Progress
•
Current Work Plan Tasks
1.
2.
3.
4.
5.
6.
7.
MTAP Communication
MTAP Membership
MTAP Meetings
MTAP Budget
MTAP Coordination
Technical Initiatives
Federal Initiatives
Work Plan Development in Progress
Let’s look at the
elements of the
TASKS.
Work Plan Development in Progress
1. MTAP Communication
– Newsletter & Alerts
– Website
– Project Steering Group Conference Calls
Work Plan Development in Progress
2. MTAP Membership
–
–
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–
–
Membership Renewal
Technical Assistance Directory
Customer Satisfaction Survey
Spring Election
Outstanding Service Award
Work Plan Development in Progress
3. MTAP Meetings
– Spring Technical Meeting
– Annual Meeting
Work Plan Development in Progress
4. MTAP Budget
– Prepare and monitor budget
Work Plan Development in Progress
5. MTAP Coordination
– Association Coalition Building
– Federal Transit Administration
Issues/Communication
– SAFTEA-LU Implementation
– Accessibility Standards
– Federal Motor Carrier Issues
Work Plan Development in Progress
6. Technical Initiatives
– Issues Conference Calls
– National Coordination Consortium & United
We Ride Initiative
– Standing Committee on Public
Transportation Safety and Security
Taskforce Liaison
– Statewide Pooled Procurement Review
Work Plan Development in Progress
7. Federal Initiatives
– NCHRP Projects Updates
– National Transit Database
Work Plan Development in Progress
Let’s take a closer look.
Work Plan Development in Progress
1. MTAP Communication
– Newsletter & Alerts
•
Oversight: Ken LaRue, OK DOT
• Maintain quarterly MTAP newsletter. Provide newsletter
in pdf format by electronic mail and the MTAP website.
– Staff: MTAP Coordinator
– Schedule: On-going
• Maintain e-mail announcements on an as-needed basis.
E-mail announcements will be distributed to share
immediate information on a special case basis.
– Staff: MTAP Coordinator
– Schedule: As needed
Work Plan Development in Progress
1. MTAP Communication, continued
– Newsletter & Alerts, Continued
• Oversight: Ken LaRue, OK DOT
• Broadcast all MTAP Alerts requests within two (2)
business days of receipt. Distribute Alert follow-up
requirements to requestor. When appropriate, report
results of key alerts in quarterly newsletter. Provide an
annual summary report of all Alerts and responses.
Explore ways to make responding to MTAP Alerts easier.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
1. MTAP Communication, continued
– Web Site
•
Oversight: Ken LaRue, OK DOT
• Maintain member networking fund balances on the MTAP website
– Staff: MTAP Coordinator
– Schedule: Monthly updates
• Update state directory on the MTAP website.
– Staff: MTAP Coordinator
– Schedule: December of 2008
• Update PSG members and their contract information on the MTAP
website
– Staff: MTAP Coordinator
– Schedule: September 2009
Work Plan Development in Progress
1. MTAP Communication, continued
– Web Site, continued
•
Oversight: Ken LaRue, OK DOT
• Provide links to other sites and documents including the AASHTO
Reauthorization Bottom Line report, FTA clauses, apportionments,
certifications and assurances, Third Party Regulation,
Administration, FTA Challenger session, reauthorization, CUTR
project, safety and security, APTA, CTAA, and state DOTs.
– Staff: MTAP Coordinator
– Schedule: On-going
• Post information for upcoming MTAP meeting and conferences.
– Staff: MTAP Coordinator
– Schedule: 3 months prior to event
Work Plan Development in Progress
1. MTAP Communication, continued
– Web Site, continued
•
Oversight: Ken LaRue, OK DOT
• Add state best practices information to the
website. List best practices by state and send
periodic alerts to share best practice information.
– Staff: MTAP Coordinator
– Schedule: On-going
• Maintain current information for all categories on
the MTAP website.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
1. MTAP Communication, continued
– Web Site, continued
• Oversight: David Spacek, Il DOT
• Maintain University of Wisconsin-Milwaukee’s
Fundamentals of Public Transit course information on
the MTAP website. Maintain Financial Management
course information on the MTAP website.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
1. MTAP Communication, continued
– Project Steering Group Conference Calls
•
Oversight: Ken LaRue, OK DOT
• MTAP Coordinator will schedule a monthly Project Steering Group
Conference Call.
– Staff: MTAP Coordinator
– Schedule: 2:00 PM (ET) on 2nd Tuesday of each month
• MTAP Coordinator will distribute the monthly agenda to the PSG
members by e-mail.
– Staff: MTAP Coordinator
– Schedule: No later then 3 business days prior to event
• PSG Chair will structure the call so that whenever possible the
conference calls are limited to one hour
– Staff: MTAP Coordinator
– Schedule: Monthly
Work Plan Development in Progress
1. MTAP Communication, continued
– Project Steering Group Conference Calls
•
Oversight: Ken LaRue, OK DOT
• MTAP Coordinator will prepare minutes of the
PSG conference calls and distribute them prior
to the next month’s call.
– Staff: MTAP Coordinator
– Schedule: Monthly
• MTAP Coordinator will update MTAP activities,
products schedule, and follow up action items.
– Staff: MTAP Coordinator
– Schedule: Update as requested by PSG
Work Plan Development in Progress
2. MTAP Membership
– Membership Renewal
• Oversight: Lenny Howard, MD DOT
• MTAP Coordinator will prepare and disburse
membership renewal notices and invoices.
– Staff: MTAP Coordinator
– Schedule: May 2008 – January 2009
• MTAP Coordinator will maintain the MTAP brochure on
the website with current information.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
2. MTAP Membership, continued
– Membership Renewal
• Oversight: Lenny Howard, MD DOT
• MTAP Coordinator will conduct MTAP marketing on a
case-by-case basis for non-member states.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
2. MTAP Membership, continued
– Technical Assistance Directory
• Oversight: Jerry Wray, NE DOR
• MTAP Coordinator will update the membership phone
book directory.
– Staff: MTAP Coordinator
– Schedule: Fall 2009
Work Plan Development in Progress
2. MTAP Membership, continued
– Customer Satisfaction Survey, short form
• Oversight: Jerry Wray, NE DOR
• MTAP Coordinator will conduct a short form survey of
MTAP member states. The survey will be designed to
follow the work plan emphasis areas and rotate
questions from the long form survey. Responses will be
used to develop the subsequent year’s Work Plan.
– Staff: MTAP Coordinator
– Schedule: April, Annually
Work Plan Development in Progress
2. MTAP Membership, continued
– Customer Satisfaction Survey, long form
• Oversight: Jerry Wray, NE DOR
• MTAP Coordinator will conduct a survey, using the long
form, of MTAP member states. The survey will be
designed to follow the work plan emphasis areas.
Responses will be used to develop the subsequent
year’s Work Plan.
– Staff: MTAP Coordinator
– Schedule: April, Tri-annually
Work Plan Development in Progress
2. MTAP Membership, continued
– Spring Elections
• Oversight: Jerry Wray, NE DOR
• MTAP Coordinator will conduct an election PSG
Representatives, by electronic ballot, as prescribed
within the MTAP Operating Procedures.
– Staff: MTAP Coordinator
– Schedule: May, Annually
• MTAP Coordinator will conduct an election of the PSG
Chair and Vice-Chair.
– Staff: MTAP Coordinator
– Schedule: First scheduled PSG conference call of the new fiscal
year.
Work Plan Development in Progress
2. MTAP Membership, continued
– Outstanding Service Award
• Oversight: Jerry Wray, NE DOR
• MTAP Coordinator will establish an awards committee
who will solicit candidates from the membership. The
committee will make the selection and make a
presentation during the MTAP Annual meeting.
– Staff: MTAP Coordinator
– Schedule: Annually during April
Work Plan Development in Progress
3. MTAP Meetings
– Spring Technical Meeting
• Oversight: Jerry Wray, NE DOR
• Hold a spring technical meeting and/or promote member
participation in technical sessions of other conferences.
– Staff: MTAP Coordinator
– Schedule: April – May, annually
Work Plan Development in Progress
3. MTAP Meetings, continued
– Annual Meeting
• Oversight: Jerry Wray, NE DOR
• Hold annual winter meeting.
– Staff: MTAP Coordinator
– Schedule: Late November – Early December, annually
Work Plan Development in Progress
4. MTAP Budget
– Budget Updates
• Oversight: Lenny Howard, MD DOT
• MTAP Coordinator will prepare and comment on the
AASHTO budget for the MTAP program
– Staff: MTAP Coordinator
– Schedule: April – June, annually
• MTAP Coordinator will prepare and provide quarterly
budget reports for the PSG’s review.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination
– Association Coalition Building
•
Oversight: Bobby Killebrew, TX DOT and Charles
Carr, MS DOT
• Conduct monthly communication with the Federal Transit
Administration, Community Transportation Association of
America, American Public Transportation Association,
and the Rural Transit Assistance Program to discuss
current and/or forthcoming legislative and technical
issues.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– Association Coalition Building
•
Oversight: Bobby Killebrew, TX DOT and Charles
Carr, MS DOT
• Coordinate with APTA and CTAA, when appropriate, to
provide opportunities or information conference calls.
Report on any coordination activities during PSG
conference calls.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– Association Coalition Building
•
Oversight: Bobby Killebrew, TX DOT and Charles
Carr, MS DOT
• Coordinate with APTA, CTAA, and RTAP to identify
appropriate links to other transportation websites.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– Association Coalition Building
•
Oversight: Bobby Killebrew, TX DOT and Charles
Carr, MS DOT
• Provide on-going MTAP and public transportation
representation in AASHTO through AASHTO Annual
Meeting agenda modifications and expanded modal
coverage in the AASHTO Resource Book.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– Association Coalition Building
•
Oversight: Bobby Killebrew, TX DOT and Charles
Carr, MS DOT
• Increase communication with APTA, CTAA and RTAP
through conference calls or invitations to association
representatives to present or attend MTAP meetings.
– Staff: MTAP Coordinator & PSG representation
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– FTA Issues/Communication
•
Oversight: Peter Hallock, IA DOT
• Initiate communications with FTA on issues relevant to
MTAP members including providing feedback on FTA
State Management Reviews and other reviews.
– Staff: MTAP Coordinator & PSG Chair/Vice-Chair
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– FTA Issues/Communication
•
Oversight: Peter Hallock, IA DOT
• Follow-up with FTA on implementation of Rural National
Transit Database reporting issues relevant to MTAP
members.
– Staff: MTAP Coordinator & PSG Chair/Vice-Chair
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– SAFETA-LU Implementation
•
Oversight: Dave Spacek, IL DOT and Steve
Billings, MO DOT
• Coordinate with the Standing Committee on Public
Transportation of SAFETEA-LU changes including
providing comments on proposed circulars and rule
making including Charter Bus issues. Keep members
informed of proposed FTA circulars and rules.
– Staff: MTAP Coordinator & PSG representation
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– Accessibility Standards
•
Oversight: Dave Spacek, IL DOT
• Work with APTA,CTAA,RTAP and other organizations to
see if there is an opportunity to begin a dialog with
mobility aid manufactures to include design
considerations on size and weight set forth By ADA
legislation and how to safely secure these new mobility
aids in public and specialized vehicles.
– Staff: MTAP Coordinator
– Schedule: On-going
Work Plan Development in Progress
5. MTAP Coordination, continued
– Federal Motor Carrier Issues
•
Oversight: Marianne Freed, OH DOT
• Monitor ongoing discussions between FTA ant the
FMCSA to address overlapping requirements on small
providers.
– Staff: MTAP Coordinator/PSG repersentation
– Schedule: On-going
Work Plan Development in Progress
6. Technical Initiatives
– Issue Conference Call
•
Oversight: MTAP Coordinator
• Schedule conference calls on topics such as; research
issues, insurance, intercity bus, Section 5311, and subrecipient oversight on an as-needed basis
– Staff: MTAP Coordinator/PSG representation
– Schedule: On-going
Work Plan Development in Progress
6. Technical Initiatives
– National Coordination Consortium & UWR
•
Oversight: Kimberly Gayle, CA DOT
• Provide MTAP members with updates on the FTA UWR
initiative and the activities of the National Consortium on
Coordinated Transportation during MTAP meetings,
through email, MTAP alerts and conference calls
– Staff: MTAP Coordinator/PSG representation
– Schedule: On-going
Work Plan Development in Progress
6. Technical Initiatives
–
Standing Committee on Public Transportation and
Security Taskforce Liaison
• Oversight: Kimberly Gayle, CA DOT
• Maintain an MTAP liaison with the SCOPT taskforce to discuss
issues regarding the implementation of the FTA Bus Safety
Program, including development of the state DOT technical
assistance such as the CUTR-housed resource website and a safety
& security planning toolkit. Continue meetings and conference call
with AASHTO/SCOPT Safety Taskforce. Advocate research,
networking, and training for bus safety & security.
– Staff: MTAP Coordinator/PSG representation
– Schedule: On-going
Work Plan Development in Progress
6. Technical Initiatives
–
Standing Committee on Public Transportation and
Security Taskforce Liaison
• Oversight: Kimberly Gayle, CA DOT
• Monitor FTA workgroup on Bus Safety and Security and
provide updates to the PSG
– Staff: MTAP Coordinator and Kimberly Gayle (temporary)
– Schedule: On-going
Work Plan Development in Progress
6. Technical Initiatives
– Statewide Pooled Procurement Review
•
Oversight: John Dockendorf, PA DOT
• Gather information from states regarding pooled
procurement of vehicles and other commodities. Other
areas of study may include insurance, healthcare and
office supplies
– Staff: MTAP Coordinator/PSG representation
– Schedule: Fall, annually
Work Plan Development in Progress
7. Federal Initiatives
– NCHRP Project Updates
• Oversight: John Dockendorf, PA DOT
• Keep MTAP membership informed of progress of
SCOPT’s Nation Cooperative Highway Research
Program research projects.
– Staff: MTAP Coordinator/PSG representation
– Schedule: Fall, annually
• Encourage MTAP members to submit timely research
projects to NCHRP call for projects by establishing call to
discuss potential research topics
– Staff: MTAP Coordinator/PSG representation
– Schedule: On-going
Work Plan Development in Progress
7. Federal Initiatives
– NCHRP Project Updates
• Oversight: John Dockendorf, PA DOT
• Work with FTA through the SAFETEA-LU implementation
process to comment and provide recommendations on
useful national data and data collection administration.
– Staff: MTAP Coordinator/PSG representation
– Schedule: On-going
Work Plan Development in Progress