WELCOME
to an
Introduction
of the
Version V
Monitoring the end-to-end Transport/Distribution Chain B2B
What the system is all about …
Order transmitted to the
Associated Agent
office/s and the supplier
Order confirmed by supplier
to client / Agent
origin/destination offices
Cargo ready date
confirmed
Agent
receives/validates
the order
ROFS
PROCESS
Order generated by
client/Associated
Agent office
Cargo collection
confirmed
Shipping details
received
Order closed
Why ROFS?
Supply Chain Management B2B - thus: -
o The saving of time and money for both the client and the
agent.
o Client involved and informed every step of the shipment
process.
o All parties in constant communication via e-mail.
o Cuts down on misunderstandings and misinformation.
o User Friendly
Purpose of the system
o The system is based on the principles of process control
thus linking all participating parties.
o To provide a central database containing details of the client
and agent orders available to all participating offices.
o To allow the order details to be accessible on the Internet all
year round (24 hours a day 7 days a week).
o To allow all parties to participate in an order process and
update details as required thereby linking the Importer and the
Exporter/Consignee and Supplier.
o To enable all parties to monitor/track orders/shipments and
print reports relevant to their own businesses.
How it Works: 5 simple steps
o Either the Client or the Agents office creates the order with
all the required details.
o The system automatically generates and sends an e-mail to
all participating parties. The HTML questions must be
answered
o The order is updated by either the Shipper/Supplier or the
Client office with the availability date provided by the supplier.
o The Exporting office updates the order with the intended
shipment details.
o The actual shipment details are linked to the order once the
Exporting office makes them available.
(NB ‘Note Fields’ are available for each party to communicate
with. These will automatically generate e-mails if required.)
More about ROFS
o Centralized Data Base
o Event Driven
o Interfaces with Client ERP Systems
o Email supported
User Registration
REGISTER @ www.rofs.net
In order to use
the ROFS
system each
potential user
must first
register.
User Registration (cont.)
o Application forwarded to Administrator.
o Administrator completes user registration application and
forwards to applicant.
o Registration application completed and returned to the
Administrator.
o Administrator issues a temporary password with access to the
system to the user.
o Administrator will assist applicant with capturing of required
supplier or items details etc.
o The applicant is ready to go.
N.B. Introductory e-mails sent to suppliers
Logging into the System
This screen is the ROFS welcome page
with the ROFS menu bar displayed below
The ROFS menu bar
OrdersSearch Follow Up
Reporting
Tools Admin.Help Logout
• New Order
• Search Orders
• User
• Go To
Röhlig.com
• Manage•Client/Agent
Info
• Custom Reports
• Item Management
General
• Order
• Go
to Röhlig Australia
User Mappings
• List last 7
• days
Shipment• Report Scheduler
• Change• Password
• Orders
Capture
• Items
• Containers
• Item Status
• Process Control
• Go
to Röhlig Italy
Copy User
Mappings
• System Reports
• Manage• Client/Agent
• Orders
Info.
Search
Go to Röhlig S.Africa
• City Code/s
• Agents Usage
• e-mail
Reports
notifications
• Item •Capture
• Shipment Status
Relogin
E-mail log
• Archive• Orders
• Item •Status
• Process Control
Edit Latest News
• IFTMIN•Import
• Containers
• User
• IDB Master
BillManager
Modification
• Container Status
• Details
SystemModification
User List
• IDB ETA
• User Define
• Transfer
Users
• Maintain
Shipper/Forwarder/Consignee
• User Log
• Order Transfer
• List Maint.
• Transfer History
• # of Connections
Conclusion
This has been a very brief overview of the Freight Fusion Systems:
Remote Order Follow-up System
We hope that this introduction has been detailed enough to give
you a clear idea of the functionality and strength of the system
within the e-commerce domain.
NB. Training on the system available upon request.