2017 Scout Fest / Camp Cards
Unit Leader’s Guide
APRIL 29, 2017
Welcome to the team for Scout Fest. In 2011 the Chattahoochee Council started the Scout Expo.
Prior to that it had been over a decade since there was an event where Packs, Troops, Crews, and
Explorer Posts came together to show off their Scouting skills. Back then it was called the Scout
Show in other councils it may also be called a Scout-O-Rama regardless of the name the experience
is provides Scouts creates life long memories.
In 2014 the Saugahatchee District was invited to participate in Auburn City Fest. Scouting is given a
section at City Fest that we call Scout Fest. Now there is a local community event that our Scouts
can participate in addition to or in place of Scout Expo. Scout Expo is held on May 14 at part of
UpTown Columbus RiverFEST. The units in Saughatchee have an option when it comes to earning
commission for Camp Cards. They can participate in either Scout Fest and/or Scout Expo.
Traditionally Scouts would sell Scout Show tickets as a fund raiser associated with such an event. It
was decided that instead of Scout Show tickets we would create a Discount Card that would have
greater appeal. This fundraiser would give units the opportunity to earn money for summer time
activities and would give Scouts an opportunity to earn summer camp experiences. In 2016 we
changed the name of the Discount Card to Camp Cards.
Scout Fest along with Camp Card sales accomplishes two things that strengthen our Packs, Troops,
Crews, and Explorer Posts. First it provides a large fun activity for everyone to participate in during a
time of year when some programs used to shut down. Instead of gearing down for the summer Scout
Fest encourages units to gear up and stay active during the summer. To assist with summer
activities the Camp Card provides the funds needed for summer activities. Packs now have the funds
to plan a fun activity for Scouts and families during the summer and Troops have money to apply
towards summer camp, high adventure, or some other adventure during the summer.
Your leadership to the Scout Expo and Camp Card program is just the start of keeping a strong,
financially sustainable Scout programs. As the Unit Scout Fest Chair you will be assisting your unit
leadership, parents, and Scouts to develop summer program goals for Camp Cards to fund in
addition to developing a great Scout Fest booth. Thank you for your leadership and service to make
Scouting strong in the Chattahoochee Council.
Xochi Cantu
2017 Council Scout Expo Chair
2
2016 Unit Scout Fest Chair Play Book
Table of Contents
Timeline
February
April
2 nd District Kick-offs
Prior to Roundtable
Units may place Camp Card
Orders
6th Roundtable
Units confirm their booth for
Scout Fest
th
8
All Camp Card Orders Due
16th Council Scout Fest /Scout
Expo Committee Meeting
7:00 p.m. EST
George and Jo Jeter Scout
Service Center
28th Camp Cards received at
office and sorted by unit and
district
March
2nd Roundtable
Camp Cards are picked up by
units
Units Start Selling Camp Cards
23rd Council Scout Fest /Scout
Expo Committee Meeting
7:00 p.m. EST
Conference Call
Final details of Scout Fest are
15 District Kick-Offs
reviewed and all units are
16confirmed.
Unit Kick-Offs
19Camp
Who to
Contact
Cards
can be exchanged
between units to meet demand
20 Prizes
th
Council Scout Fest /Scout
2227Products
Expo Committee Meeting
237:00
Placing
p.m.Orders
EST
George and Jo Jeter Scout
24 Distribution and Pick Up
Service Center
26 Accepting Credit/Debit Cards
29th Scout Fest
279:00
Popcorn
a.m. Payment
– 4:00 p.m. EST
Kiesel Park – Auburn
May
Campaign Details
4
Top Selling Units
5
Unit Scout Expo Chair
6
Camp Card Program
7
How to Sell
8
Show-N-Sell
9
Camp Card
10
Unit Kick-off
11
Ordering & Returning 13
Who to Contact
14
Prizes
15
Summer Activities
16
Scout Expo Booth
17
Location
19
Rules and Guidelines 20
th
4 Roundtable
Camp Cards can be exchanged
between units to meet demand
6th Camp Card Money Due
Camp Card Prize Forms Due
3
2017 SCOUT FEST CAMPAIGN DETAILS
DECEMBER
Council Scout Expo/Scout Fest Chair – A volunteer Council Scout Expo / Scout Fest Chair is
identified and recruited.
City of Auburn – A meeting with Auburn is held to confirm date, time, and location and any changes
from previous year.
Camp Card – Vendors to use for the camp card are identified and solicited for offers
JANUARY
Council Scout Fest Kick-off Meeting – The Council Scout Expo / Scout Fest Chair hosts a meeting
with all the District Scout Expo / Scout Fest Chairs and other volunteers who will be involved in the
event.
Camp Card – Local offers for the Camp Card are secured.
FEBRUARY
District Scout Fest Kick-off at Roundtables – At Roundtable a presentation about Scout Fest and
Camp Card program is given to inform leaders about the detail of the event and sale.
Units Order Camp Cards – Units will be responsible for all cards they order. Order what your unit will
sell. Units will not be charged for returning cards.
Units Schedule Locations to Sell Camp Cards – Camp Cards sell best where there are a lot of
people. Unlike popcorn sales where you make the most of your time going door to door, Camp Cards
sell best at Show-N-Sell locations.
Camp Cards are Received – Cards arrive at the Scout Office and are counted and sorted by unit.
MARCH
Camp Card Distribution at Roundtable – Camp Cards are distributed to units at Roundtable.
Unit Kick-Off Meetings - This is where the Pack or Troop reviews the sale with their parents and
Scouts. Goals are reviewed and dates and locations for Camp Card sales. A review of the Camp
Card, prizes, and commission is key.
Units Start Selling Camp Cards – Units start selling Camp Cards at locations and events throughout
the council. Cards are good nation-wide to appeal to a larger market. Consider selling to those who
purchased popcorn from your Scouts.
Units Decide on Booth - Units discuss with their committee and Scouts what theme or activity they
want to do for their Scout Fest booth. Reviewing the judging requirements to make sure they have all
items listed.
APRIL
Roundtable – Exchanges between units must be approved by both units and recorded by the
Chattahoochee Council.
Booth Confirmations – Units participating in Scout Fest confirm their booth theme with the District
Scout Fest Chair making sure that the proper booth reservation forms are completed.
Units work on Booth for Scout Fest – Remember keep it interactive and fun for youth and adult.
Judging is based on Scouts working the booth, not adults.
SCOUT FEST!
MAY
Roundtable – Units can continue to exchange cards with each other. Last minute items will be
addressed for Scout Expo.
Payment Due – Payment for all Camp Cards ordered are due to the Chattahoochee Council.
Prize Orders Due – All prize orders are due and will be delivered upon final payment.
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Top Selling Units in 2015
Camp Cards have proven to be a great way for units to earn money for summer events and activities.
Scouts can earn camping experiences. Top selling units plan to have sales in high traffic areas and
focus on support for Scouting. They train their Scouts on sales techniques and set individual and unit
goals.
The following units had gross sales of $2,000 or more and on average earned $1,000 in commission
and their Scouts earned uniforms, summer camp, camporees, day camp, and resident camp.
Unit
Troop107
Pack100
Pack 47
Troop 155
Troop 399
Troop128
Troop 858
District
Muskogee
Muskogee
GHL
Muskogee
Muskogee
Muskogee
Saugahatchee
Gross Sales
$ 5,860.00
$ 5,000.00
$ 3,220.00
$ 2,860.00
$ 2,370.00
$ 2,150.00
$ 2,150.00
Commission
50%
50%
50%
50%
50%
50%
50%
Top Gross Sales
Muskogee District
Saugahatchee District
George H. Lanier District
Yellow Jacket District
Troop 107
Troop 858
Pack 47
Troop 518
5
$5,860
$2,150
$3,220
$1,430
Unit
Scout Fest/Camp Card Chair
Position Description
POSITION SUMMARY: The job of the Unit Scout Fest/Camp Card Chair is to organize, manage and
lead your unit’s participation in the Scout Fest and the annual camp card campaign and to coach
each parent and family.
QUALIFICATIONS: Be enthusiastic about helping your unit achieve their financial goals. Be a strong
communicator and meet with the District Scout Fest Chair as often as necessary to ensure a
successful campaign and your units participation at the Scout Fest.
RESPONSIBILITIES:
1. Attend the District Scout Fest Kick-off on Thursday February 2nd at Roundtable.
2. Review the Unit Scout Fest Chair Guidebook and keep it handy for reference.
3. Set a date / time / location for your Unit Camp Card Kick-off
4. Work with your unit leadership to establish a unit goal and a minimum goal for each boy that
will cover your summer time activities.
5. Work with your unit leadership to develop a fun and interactive booth for Scout Fest
6. Secure date / time / location for Show-N-Sell for Camp Card sales
7. Place your Camp Card order for your unit by February 8th.
8. Attend March Roundtable on March 2ndrd to pick up Camp Cards for your unit
9. Work with your unit leadership Den Leaders or Patrol Leaders to track how much each boy has
sold every week.
10. Coordinate the resources in your unit to build your Scout Fest booth
11. Collect money from Scouts throughout the sale and make final payment to the Chattahoochee
Council before the deadline
12.
Meet with unit leadership after the sale to evaluate the sale and to make recommendations for
next year.
6
Sell The Scouting Program
It takes money to run a quality Scouting program, where parents are not nickel and dimed to
death and the focus is on delivering the promise to boys. The Camp Card program is
designed to give Scouts the opportunity to earn their own way for Day Camp, Webelos
Resident Camp, Summer Camp, and other outdoor activities. Packs and Troops should have
an annual summer time adventure using their commission from Camp Card sales to fund the
experience. Packs and Troops that stay connected during the summer keep their leadership,
Scouts, and have an easier time with fall recruitment.
How The Camp Card Sales Compares to Other Fundraisers
Camp Cards in the Chattahoochee Council started in 2011 under the name Discount Cards.
As one of the first councils to have this type of unit fundraiser we developed the program from
scratch, securing our own discounts, and finding a vendor who could produce the cards.
As mentioned above the concept was to provide Packs and Troops with money to fund their
summer experiences and for Scouts to earn their summer camps. The commission back to
units is 50% if the unit participates in the Scout Fest or Scout Expo.
Camp Card sales are not like Popcorn Sales. Unlike Popcorn Sales where you make the most
money by going door to door and selling to people you have a relationship with, Camp Card
sales is just the opposite. The key to successful Camp Card sales is to sell in high traffic
areas. Since the offers on the Camp Card are exceptional and people can get their $5.00 back
the first time they use the card it makes it easy to sell them to the general public. Consider
retail locations, community events, and other locations where people naturally gather. Make
sure to ask your Chartered Organization if you can conduct a sale there.
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How to Sell Discount Cards
“WOULD YOU LIKE TO SAVE SOME MONEY?”
Discount cards sell themselves. The savings from just one or two coupons pays for the card.
Keep this in mind when selling the cards. Instead of asking someone if they want to buy a camp
card as them if they would like to save money. Most everyone likes to save money and will give
a positive response. Simply asking someone if they want to buy a camp card will not get the
best results.
“HOW MANY WOULD YOU LIKE?”
The cards are good for several months and all over North America so remember that one person
may want to buy multiple cards. They may use them or they may give them away to friends and
family. If someone agrees to purchase a discount card remember to ask; “How many would you
like?”
SHOW-N-SELL
Now is the time to start scheduling places where you can sell discount cards. Choose places
where there is a large gathering of people. Door to door in your neighborhood may result in
some sales but we have found that the most successful units sold about $100 an hour by setting
up in locations that had a lot of foot traffic. Make sure boys are in clean and neat uniforms and
are presenting themselves properly.
SAFETY AND COURTESY
Be sure to review these safety and courtesy tips with your Scouts and parents.
•
•
•
•
•
•
•
Sell with another Scout or with an adult.
Never enter anyone’s home.
Never sell after dark, unless with an adult.
Don’t carry large amounts of cash.
Always walk on the sidewalk and driveway.
Be careful of dogs while selling.
Say thank-you whether or not the prospect purchases a Camp Card.
8
SHOW –N-SELL FOR CAMP CARDS
Show-N-Sell is the best method to sell Camp Cards. Units will set up a date and time to sell in
front of a store where there are a lot of people or there might be a local community event where a
lot of people will be. The key to a successful Show-N-Sell is to be where the people are.
IDEAL LOCATIONS FOR SHOW-N-SELL
 High traffic area where there are a lot of people
 A store or place where people with disposable income frequently go
 Visible location where people can see you and have space to interact with you
 Is willing to promote your show-n-sell booth
HOW TO CONDUCT A SUCCESSFUL SHOW-N-SELL

Identify and confirm your location early. It may take some time to get in touch with the right
person who can give you approval. Have a specific date and time in mind but be prepared
with alternate dates and times.

Think about your Camp Card Order. Review any notes from last year to make sure you
order appropriately.

Train your Scouts. Make sure that they have a sales pitch. Conduct a meeting where you
teach them about how to sell the Camp Card by being familiar with some of the offers on
the card. A good opening line for a Scout is” Would you like to save some money today?”.
Who doesn’t want to save money?

No sitting. Have boys take turns approaching
customers. You may consider a simple method
where you only ask those who are leaving the store
so that you don’t ask people more than once. The
last thing you want are boys sitting in chairs behind
a table full of popcorn just watching potential
customers walk by.
Nothing works better
for selling Camp Cards
then a well dressed Scout
in a clean uniform who
is confident.

Have a well communicated plan what the unit goal
is and what each Scout’s goal is. Is he working
toward earning Day Camp or a new uniform? Sharing with those who might purchase a
camp card like to see a boy earning his own way.

Leave your site better than you found it. You want to leave a good impression so that
location will be happy to have you back again next year or next weekend.

Send a thank you note to the location after the sale. Let them know how you did.
9
2017 CAMP CARD
The Camp Card has TWO ways to save!
Traditional Discount Card – This will be like the plastic discount card we have traditionally
sold. The card will have four tear-off offers
On the back of the card will be offers that are good all year long that can be used every time you
shop. The offers are;
TCBY 10% OFF
Chick Fil A One free sandwich
The Mason Jar 10% off meal purchase.
Cyber Zone
Chattahoochee Scout Shop - $15 off purchase of $50 or more.
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2017 UNIT KICK-OFFS
The Unit Kick-off is where Scouts and parents get together to discuss their booth for Scout Fest
and the Camp Card program. Everyone gets all the details about the sale and the enthusiasm for
Scouting is on display. A quality Unit Kick-off is well planned and can easily serve as half or all of
your Pack Meeting for that month or Troop Meeting for that week. If a unit is using Camp Cards
correctly this will fund their summer activities and their Scouts won’t have to pay for summer
camp!
BEFORE THE UNIT KICK-OFF

The program calendar for the summer is reviewed and a special summer activity is
identified that Camp Card sales will fund.

Unit leadership sets a goal for Camp Card sales.

Ideas for Scout Fest booths are discussed with key leadership.

Unit leadership is familiar with the Unit Leader Guidebook and the Parent’s
Guidebook.

Confirm dates, times, and locations for Camp Card sales

Secure materials from District Scout Fest Chair
o Parent guidebook for each family
o Camp Cards to distribute to families

Review agenda with Pack leadership and decide who in the Pack will do what part of
the presentation. It works best when two or three people share the agenda instead
of one person talking the whole time.

If using Power Point make sure you have presentation, laptop, and projector.
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2017 UNIT KICK-OFF AGENDA FOR PACK/TROOP: ___________
35-40 MINUTES – Fill in the time column with the time you will start each agenda
item using the length column as a guide to how long that agenda item should take.
Time
Length
Agenda Item
Presented By
20 min.
Set up room. Have Camp Cards organized and
ready for distribution. Always be ready for early
arrivals. Set up should be completed 10 to 5
minutes before your announced start time.
Opening
Pledge of Allegiance
Scout Oath / Scout Law
Welcome
Scout Fest
What is the Scout Fest
Date Time Location
Unit Booth ideas
Review Judging sheet
Camp Cards
What are Camp Cards
Commission for unit
What unit will do with the money
Review Scout rewards
Announce sale dates and locations
Recognize Scouts who sold last year
How to Sell Camp Cards
Sell Scouting NOT Camp Cards
Remind everyone that they should ask people if
they want to save money, not buy a Camp Card.
Wear your full uniform
If they don’t buy still say Thank You
One Scout at a time
Checks are made out to the unit
Go with a buddy or adult
Don’t sell after dark
Don’t go into a stranger’s house
Have Mom/Dad sell at work
Post on Social Media / Facebook
How to handle payment and cash
Weekly reporting at Scout meetings
Questions and Answers
Distribute Camp Cards
Make sure parents sign an agreement that they
are financially responsible for the cards. Each card
is worth $5 if they are not returned.
Unit Scout Fest Chair
Unit Leaders
Committee Chair
5 min.
5 min.
5 min.
10 min.
5 min.
5 min.
12
Unit Leader
Unit Scout Fest Chair
Unit Scout Fest Chair
Unit Scout Fest Chair
All
Unit Leader or Treasurer
Orders & Re-Distribution
Card orders are based on unit orders only, no surplus cards will be ordered. A card redistribution will occur at both April & May Round Table. Units that have completed their sale
and have left over cards should plan to attend Roundtable in April and/or May to see if any
other units are interested in taking their inventory. If another unit agrees to take your left over
cards they will sign for them and will then be responsible for them. All unreturned cards must
be paid for at settlement. Units will be charged $2.50 for all unreturned cards. Unsold cards
may be returned at no additional charge. Units may settle their account at the Council Service
Center between May 1 - 5 or you may settle your account at the Scout Expo on May 6.
Return Policy
Camp Cards can be returned to the Council Service Center May 1-5th OR returned at the
Scout Expo on May 6th. The cards MUST be in new condition (including snap off discounts).
NO cards will be accepted for return after May 6th. The Camp Card Support Team reserves
the right to refuse a product that has been damaged or rendered unsalable. The UNIT is
RESPONSIBLE for ANY unreturned cards (lost, misplaced, damaged, etc.) The cost of
unreturned cards is $2.50. Be sure Scouts and parents treat each card as cash.
Camp Scholarship & Prize Policy
Camp scholarship prizes will be mailed directly to Scouts within two weeks after settlement.
Scholarships cannot be sold or transferred to another Scout and have no cash value. Camp
Scholarships are only good for camps operated by the Chattahoochee Council during the 2017
calendar year. Only one camp scholarship may be earned per Scout.
The top council seller will be determined by June 1. The top selling Scout will get $200.
Camp Card Commission
Commission for camp cards this year will be a base of 35% for all units.
A unit can earn an additional 15% by having a booth at Scout Fest for a total of 50%
commission.
It pays to have a booth at Scout Fest
500 cards X $5.00= $2,500.00
35% commission is only $850.00
50% commission is $1,250.00
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WHO TO CONTACT
There is plenty of support available for your unit to have a successful popcorn sale all you need to do
is ask. If you are a Unit Scout Fest Chair you need to know your District Scout Fest Chair who is
ready to help you. In addition you have a local District Executive who can also provide support.
District Scout Fest Chairs have our Volunteer Council Scout Expo/Scout Fest Chair in addition to the
Council Staff Advisor and Support Staff.
COUNCIL SCOUT EXPO/SCOUT FEST CHAIR
Xochi Cantu - 956-607-5159 [email protected]
COUNCIL SCOUT EXPO/SCOUT FEST STAFF ADVISOR
George Henington – 706-341-3343 [email protected]
COUNCIL SCOUT EXPO/SCOUT FEST SUPPORT STAFF
Elizabeth Tice – 703-341-3350
[email protected]
DISTRICT LEADERSHIP
DISTRICT
VOLUNTEER CHAIR
DISTRICT EXECUTIVE
Muskogee
Tom Lytle
706-326-1106
[email protected]
George Henington
850-491-2381
[email protected]
Saugahatchee
Philip Wright
706-728-0755
[email protected]
Yellow Jacket
Joe Westbrook
706-594-0369
[email protected]
George H. Lanier
Cliff Christian
706-566-4088
[email protected]
14
SCOUT PRIZES
In addition to up to 50% commission, Scouts that sell 50 or more cards
will qualify for camperships, prizes are not accumulative.
50 CARDS
DISTRICT CAMPOREE
50 CARDS
FALL CUB FAMILY CAMPOUT
CUB SCOUT DAY CAMP
100 CARDS
For Saugahatchee, Yellow Jacket, and George H. Lanier
Districts
SCOUT UNIFORM
100 CARDS
(SHIRT AND PANTS)
CUB SCOUT DAY CAMP
125 CARDS
For Muskogee District*
125 CARDS
WEBELOS RESIDENT CAMP
NATIONAL YOUTH
200 CARDS
LEADERSHIP TRAINING
200 CARDS
SUMMER CAMP AT CAMP FGL
TOP SELLING SCOUT IN THE COUNCIL WILL RECEIVE $200!
*Muskogee Day Camp will feature STEM programs provided by Coca Cola Space Science Center.
Program costs for this camp are higher.
15
SUMMER TIME ACTIVITIES
Cub Scout Day Camp
Offered during the summer in various locations Day Camp offers Archery,
BBs, field sports, arts & crafts, and scout skills. Boys who attend Day
Camp will meet new friends from different Packs. Day Camp 2017 is $85
per Scout for Saugahatchee, Yellow Jacket, and George H. Lanier
Districts and $110 for Muskogee District.
Webelos Resident Camp
Resident Camp is a four day three night program at Camp Frank G.
Lumpkin in LaGrange. Days are packed with fun and nights are spent
under the stars. Meals will be served in an air-conditioned dining hall.
Parents and/or leaders must accompany their Scout. National Camp
Standards require a ratio of one adult leader for every four Cub Scouts.
Webelos Resident camp is $100 per Scout early registration and $130 for
on-time registration.
Boy Scout Summer Camp
The highlight of every Scout’s year is Boy Scout summer camp.
Seven days and six nights at Camp FGL are filled with merit
badges, activities, and a great time. With close to 50 merit
badges to choose from and activities like Mountain Boarding and
Jet Skies there is always something to do. Summer Camp is $255 per Scout if your Troop
conducts a Family FOS presentation.
National Youth Leadership Training
The NYLT course centers around the concepts of what a leader must BE,
what he must KNOW, and what he must DO. The key elements are then
taught with a clear focus on HOW TO. The skills come alive during the
week as the patrol goes on a Quest for the Meaning of Leadership. NYLT
is a six-day course. Content is delivered in a troop and patrol outdoor
setting with an emphasis on immediate application of learning in a fun
environment. Interconnecting concepts and work processes are introduced early, built upon,
and aided by the use of memory aids, which allows participants to understand and employ the
leadership skills much faster. NYLT is $225 per Scout.
SCOUT FEST PARTICIPATION
16
Scout Fest Booths
A Scout Fest booth is an interactive display that demonstrates a Scouting program. This should
be something that the Scouts learned throughout the year and can demonstrate to others. We
encourage you to explore new program features that have been introduced recently in Scouting
such as NOVA Award, Adventure Trails, or new Merit Badges. Scouts should be the one
demonstrating the skill and engaging those who visit the booth.
Units may not sell anything at the Scout Fest. Units are encouraged to distribute materials or
provide take home items for those who visit their booth. Remember we will have a lot of young
families who are not in Scouting come by your booth. A dozen or so one page information sheets
about when and where you meet and how to join as a hand out might come in handy.
Your Scout Fest booth will be judged on six categories listed below. Overall your booth should be
something that is interactive and shows off something your unit does well or a new skill that your
Scouts have learned and are now sharing that knowledge with others.
Subject matter - 25 possible points
Scouts (not adults) should be able to converse with spectators and answer questions about the
subject matter and how the exhibit was prepared.
Attitude - 15 possible points
Scouts and adults act in accordance to the Scout Oath and Law.
Personal appearance - 15 possible points
Scouts and adults are in full uniform unless the booth requires special costumes
Attendance - 15 possible points
At least two Scouts and two Adults are at the booth at all times.
Identification - 15 possible points
Each booth should have the following items;
Unit flag, A banner or flag that identifies your chartered organization
A sign, banner, or other item(s) that clearly illustrates the booth theme
Promptness - 15 possible points
You booth is to be fully operational by 9:00 a.m. When judges come by they should be
acknowledged promptly. Judging will begin no earlier than 9 a.m. following the opening
ceremony. Judging will take time and we cannot predict when the judges will be by your
booth.
Bonus Points – 10 possible points
Packs – booth is focused on STEM
Troops – booth is focused on STEM
Or any unit that focuses on requirements for any of the NOVA or Super NOVA awards.
LOCATION
17
Kiesel Park
520 Chadwick Lane
Auburn, AL 36830
SET UP
You may set up on Friday, April 29, 2016 from Noon-6 p.m.
Overnight security will be provided; however, we will assume no responsibility for theft or
damage.
OR
You may also set up on Saturday, April 30, 2016, beginning at 6 a.m.
No one will be allowed to enter the park prior to 6 a.m. on Saturday. Set up must be complete
by 8:30 a.m. and all vehicles must be moved to the parking area. If you are late, you will not
be allowed in the park and there will be no refunds. Break down must not begin until 4 p.m.
This will be strictly enforced.
18
Scout Expo- Booth Ideas
Cub Scout Packs
Scout Troops
Venture Crews/Explorer Post
Photography
Archery
Aviation
Team Tiger
Art
Climbing
Tigers in the Wild
Astronomy
Ecology/Biology
Curiosity, Intrigue
Aviation
Automotive Maintenance
Floats and Boats
Animation
Fingerprinting
Sky is the Limit
Animal Science
Fire & Rescue
Codes and Signals
Basketry
Bird Study
Safe and Smart
Bird Study
Fishing
Wolf Call of the Wild
Camp
Photography
Council Fire
Camping
Robotics
Duty to God
Archeology
Programming
Howling at the Moon
Cycling
Sailing
Air of the Wolf
Digital Technology
Sea Scouting
Information Technology
Energy
Water Safety
Digging in the Past
Fingerprinting
White Water
Grow Something
First Aid
Wilderness camps
Hometown Heroes
Fishing
Composite Materials
Motor Away
History of Scouting
Electronics
Spirit of the Water
Home Repairs
Geo-Caching
Bear Claws
Chemistry
Animal Tracking
Baloo the Builder
Fly Fishing
Rocket Launch
Space
Pioneering
Semimorphe Code
Beat of the Drum
Crime Prevention
Wilderness Survival
Forensics
Reptile Study
Space Exploration
Make it Move
Electricity
Game Design
Robotics
Sustainability
Movie Making
Cast Iron Chef
Scuba Diving
Solar Power
First Responder
Veterinary Medicine
Public Health
Castaway
Engineer
Scout Fest 2017
Exposition Rules and Guidelines
19
Participation in this Scout Fest is open to all Cub Scout Packs, Boy Scout Troops, Venture Crews,
Varsity Teams, Explorer Posts, and anything else Scouting in the Saugahatchee District! We want to
showcase what the world of Scouting is doing in the Saugahatchee District. Scout Fest is part of a
larger community event known as Auburn City Fest. There will be over 20,000 people in attendance
at City Fest and Scout Fest so this is great day for Free Family Fun. All booths and activities must be
pre-approved by the District and City of Auburn.
Date and Time:
Saturday April 29, 2017 9 a.m. – 4 p.m.
Each exhibit should be operational and properly staffed during the hours of Scout Fest. We would
recommend a duty roster to provide shifts, this will allow your Scouts and adult leaders to visit and
enjoy the other exhibits.
Admission Policy:
Admission is free for everyone
Uniform: Scout Field Uniform
Unit Participation: For your exhibit, select a theme that is fun and interesting to your Scouts. The
possibilities are endless – be creative. The key is not to teach an entire merit badge or adventure trail
during the course of the day but to focus on one or two elements that can be repeated throughout the
day. Consider short presentations 5 - 10 minutes at a time. Hands-on activities are the best. There
will be a lot of exhibits to see in one day and visitors will not want to spend all day at one exhibit.
We ask that your exhibits be interactive, eye catching, interesting and hands-on. Let’s show off what
we do best in Scouting!
Set Up: You may set up on Saturday, April 29, 2017, beginning at 6 a.m.
No one will be allowed to enter the park prior to 6 a.m. on Saturday. Set up must be complete by 8:30
a.m. and all vehicles must be moved to the parking area. If you are late, you will not be allowed in the
park and there will be no refunds. Break down must not begin until 4 p.m. This will be strictly
enforced.
All units will be allocated a space for their exhibit. All Scout booths are free. Other organizations and
businesses will be charged to have a display. Work with your District Scout Fest Chairman for any
special needs or space requirements. If you have an awesome idea that requires a lot of space, we
want to work with you to make it happen.
Tear Down: No exhibits should be taken down until Scout Fest closes at 4 p.m. We would like to
have all exhibits removed no later than 5:30 p.m. You must remove everything you bring in and clean
up your area at the conclusion of the event. LEAVE NO TRACE.
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Health and Safety: We will follow and enforce all applicable rules from the current edition of the
Guide to Safe Scouting that is found on the National Council Web Site. We ask that all Units review
the Guide to Safe Scouting as it pertains to their exhibit and make sure that your exhibit follows these
guidelines. Exhibits that do not meet these guidelines will be asked to alter their exhibit in a way that
meets the Guide to Safe Scouting.
Smoking, Alcohol, Etc.: As this is a community event however we will follow the Scout rules on these
subjects. The use of Tobacco, alcohol or any other controlled substances is not permitted by Scouts
or adult leaders at the Scout Fest site at any time. Any violation of this policy may result in having
you leave the Scout Fest event.
Food and Drinks: There will be several local food trucks and concession stands on site as part of
Auburn City Fest with plenty of options.
Prize Drawings: Exhibits may have prize drawings but a raffle where money is exchanged for
drawings is not allowed.
Scout booths may not sell anything or promote a fundraiser.
Tables and Chairs: Units are responsible to provide their own table and chairs.
Opening Ceremonies: For the opening of the Scout Fest, we will have our ceremony at 9:00 a.m. It
is requested that all Units bring their American and Unit flags for use in the Opening Ceremony as
well as for display in your exhibit.
Closing Ceremonies: Will be held in the main stage area at 4:00 p.m. We will announce the Best
Booth Awards at this time.
Participation Awards: Each unit that participates will receive a participation ribbon to commemorate
your participation in this year’s Scout Expo. Each Scout will also receive a Scout Expo patch.
Scout Spirit: Have fun and remember the 13th Scout Law – a Scout is flexible!
Questions or Need More Information: For more information or to reserve space for and exhibit booth,
please contact your District Scout Fest Chair or Elizabeth Tice at [email protected].
Also please check our web site www.chattahoochee-bsa.org
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BEST BOOTH AWARDS
Trophies for 1st, 2nd, and 3rd place for
Packs, Troops, and Crew/Posts will be
awarded at the closing ceremony of the
Scout Expo.
In addition the 1st place winners in each
category will earn a place on the plaque
at the George and Jo Jeter Scout Service
Center.
Past winners:
Pack 300
Pack 47
Pack 55
Pack 109
Pack 55
Pack 399
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Troop 15
Troop 2
Troop 858
Troop 24
Troop 107
Troop 109
Post 3112
Crew 100
Crew 100
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