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314 Harwood Avenue South
Suite 204A
Ajax, ON L1S 2J1
Tel: 905-427-5497 / 1-866-804-5446
Fax: 905-427-9659
314, avenue Harwood Sud,
bureau 204A
Ajax, ON L1S 2J1
Tél : 905-427-5497 / 1-866-804-5446
Téléc : 905-427-9659
DRAFT MINUTES
BOARD OF DIRECTORS MEETING
Friday Feb 9, 2006
9:00 – 1:00 p.m.
Scugog Community Centre
1655 Reach Street,
Port Perry, ON
Directors Present:
Foster Loucks (Chair)
Joseline Sikorski (Vice-Chair)
Jean Achmatowicz MacLeod (Secretary)
Eva Nichols (Member)
Alexander Hukowich (Member)
Stephen Kylie (Member)
Ron Francis (Member)
William Gleed (Member)
Novina Wong (Member)
Staff Present:
James Meloche (Senior Director, Planning, Integration & Community
Engagement)
Nizar Ladak (Senior Director – Performance, Contract & Allocation)
Musy Chan (Minutes Recorder)
Absent:
Marilyn Emery (CEO)
Guests Present:
Mr. Lewis Hooper (CE LHIN eHealth Lead)
Mr. Colin Smith (Healthtech Inc.)
Foster Loucks, Chairman of Central East Health Integration Network (the “LHIN”), was Chair of
the meeting. Jean Achmatowicz MacLeod, Secretary of the LHIN, was Secretary of the meeting.
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1.0
Meeting Called to Order
Mr. Loucks called the meeting to order at 9:10 a.m.
Mr. Loucks welcomed members of the public to the Central East LHIN 2nd Open Board
Meeting and introduced Board members and staff.
2.0
Constitution of Meeting and Quorum
Notice of the meeting having been properly given to the public and to each Board
member and a quorum of Board members being present at the meeting, Mr. Loucks
declared the meeting duly constituted for the transaction of business.
3.0
Declaration of Conflicts of Interest
Mr. Loucks requested that those in attendance declare any conflicts of interest.
conflicts were declared.
4.0
No
Minutes of Meeting
Mr. Loucks invited comments from the Board with respect to errors or omissions
concerning the minutes of the Board of Directors meeting held Dec 8, 2006, which were
circulated to the Board and the CEO prior to the meeting.
MOTION:
Made by Mr. Hukowich that the minutes of the Dec 8, 2006 meeting of the
Central East LHIN Board of Directors be approved.
SECONDED:
By Mr. Gleed.
MOTION CARRIED.
5.1
Update on e-Health Strategy Plan
Mr. Loucks welcomed Mr. Smith and Mr. Hooper and invited them to provide an update
on LHIN’s e-Health Strategy Plan. Mr. Hooper reported that the Central East LHIN e2
Health vision was to facilitate the use of information and communication technologies to
assist in meeting the health care needs of people, health care professionals, health care
providers, and policy makers. Mr. Lewis further presented the Central East LHIN e-Health
key strategies: to give people options to improve self management; support providers
across the continuum of care; build the Electronic Health Record across the continuum of
care; and standardize and integrate systems inside and outside the LHIN. The purpose of
the presentation was to request Board approval for the next steps which are listed as
follows:
 Table the Central East e-Health Strategy with the Provincial e-Health Council
 Direct the e-Health Lead to initiate the CE LHIN expression of interest process for
membership on the LHIN e-Health Steering Committee
 Direct the e-Health Lead to consult on governance options with the Provincial e-Health
LHIN Leads and the Health Service Providers
 Return to the Board with final tactical plan and recommended governance option.
MOTION:
Made by Mr. Gleed to receive the update on the e-Health Strategy Plan
presentation for information and to direct the committee to proceed with its Next
Steps and to add the development of a cost benefit justification.
SECONDED:
By Ms. Nichols.
MOTION CARRIED.
MOTION:
Made by Ms. Sikorski to move into recess.
SECONDED:
By Ms. Nichols.
MOTION CARRIED.
All members returned to the meeting table and the meeting re-convened at 10:54 am.
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5.2
IHSP Workplan Update
Mr. Meloche gave an update on the IHSP work plan. Mr. Meloche explained that the IHSP
Work Plan identified at a high level the themes and sub-themes of activities that would be
carried out by CE LHIN staff, its planning partners and health care providers over the next
three years. The objective of the update was to inform and receive endorsement of the
Draft Work Plan from the Board.
MOTION:
Made by Ms. Achmatowicz MacLeod to receive the Update on the Integrated
Health Service Plan Workplan for the Central East LHIN for information.
SECONDED:
By Ms. Sikorsiki
6.0
CEO Report
Ms. Marilyn Emery, CEO of the Central East LHIN was unable to attend the board
meeting and had provided board members with a written report.
MOTION:
Made by Ms. Nichols to receive the February 9, 2007 report of the Central East
LHIN CEO for information
SECONDED:
By Mr. Francis
MOTION CARRIED.
7.0 COMMITTEE REPORTING
Mr. Loucks invited the four committees to present an update from each of the four Board
committees.
CONSENT MOTION: Made by Mr. Hukowich to receive all reports from the four standing
committees of the Board for information.
SECONDED:
By Mr. Francis
MOTION CARRIED.
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7.1
Governance Committee
Ms. Achmatowicz MacLeod gave an update on the Governance Committee held on
January 23, 2007. Mr. Gleed drew the Board’s attention to an editorial error in the
Governance Committee January 23, 2007 minutes, on page 3, under Board Education
Calendar for 2007, 1st sentence should read: “Ms. Emery presented….”
7.2
Community Nominations Committee
Ms. Wong informed the Board that it was important to proceed with the recruitment of the
two non director positions to the Nominations Committee. An Expression of Interest form
is under development and the process will be similar to that used to recruit volunteers in
the LHIN’s local collaboratives and health interest networks.
MOTION:
Made by Ms. Wong that the Community Nominations Committee recommends
to the Board the adoption of the Briefing Note (Appendix A) which was prepared and circulated
with the Nominations Committee report from their meeting held on January 22, 2007.
Seconded by: By Ms. Nichols.
7.3
Finance Committee
Mr. Gleed reported that the Finance Committee held its meeting on February 8, 2007. At
the meeting, the Q3 2006-07 Budget & Forecast was presented and discussed.
MOTION:
Made by Mr. Gleed that the 3rd Quarter 2006-07 Budget & Forecast be
accepted.
SECONDED:
By Ms. Sikorski
MOTION CARRIED.
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7.4
Audit Committee
- Appointment of Auditor
Mr. Francis gave an update on the Audit Committee and explained the process of
appointment of the Auditor. Mr. Francis explained that as a member of the selection
panel formed to select an Auditor for all LHINs, an RFP was circulated and various
accounting firms were invited to participate. Following a competitive process and using
selection criteria, the firm of Deloitte and Touche received the highest score and was
therefore recommended to the LHINs for appointment as auditor. The process and
criteria have been reviewed by our own Board Audit Committee and therefore as Chair,
Mr. Francis was bringing forward a nomination of Deloitte and Touche as our Auditors.
MOTION:
Made by Mr. Francis in compliance with section 12, subsection 1 of the Local
Health Systems Integration Act (LHSIA), the Board of Directors of the Central East LHIN hereby
appoints Deloitte and Touche as auditors licensed under the Public Accounting Act, 2004 to
audit the accounts and financial transactions of the network.
SECONDED:
By Mr. Gleed.
MOTION CARRIED.
8.0 CHAIRMAN’S REPORT
Mr. Loucks gave an overview of the Chairman’s Report which was pre-circulated with the
Board package.
MOTION:
Made by Mr. Loucks to receive for information the report of the Chair of the
Central East LHIN.
SECONDED:
By Ms. Sikorski
MOTION CARRIED.
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9.0 OTHER BUSINESS
There was no other business.
10.0 CLOSED SESSION
Mr. Loucks informed the Board and audience that an opportunity to hold closed sessions
would be held as a standing agenda item on all future Board meetings to discuss matters
that require the Board to maintain the confidentiality of individuals. There were no such
matters for the Board’s consideration at this meeting and therefore a closed session was
not called.
11.0 NEXT MEETING: Friday March 9, 2006
Mr. Loucks confirmed the next CE LHIN open Board Meeting to take place on Friday
March 9, 2007 in the Northumberland Hills Hospital Education Centre and will be
preceded by a Board Education Session the night before with Dr. Alan Hudson on Wait
Time Strategy. Further details will be sent to board members and shared with the
general public through the Central East LHIN website.
12.0 MOTION OF TERMINATION
MOTION:
Made by Mr. Gleed that the meeting be adjourned.
SECONDED:
By Ms. Nichols
.
MOTION CARRIED.
The Chair declared the meeting adjourned at 12:12 pm.
Foster Loucks, Chairman
___________
Jean Achmatowicz MacLeod, Secretary
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