Role Description
Job Ad. Reference:
CL(E)50/16
Closing Date:
Wednesday, 14 December 2016 at 5.00pm
Position Title:
Administrative Officer (Records)
Branch / Division
Finance and Business Services
Practice Management Branch
Crown Law
Location:
Brisbane CBD
Classification:
AO2
Status
Temporary until June 2017 with the possibility of extension (two
positions available)
Hours to be negotiated with successful applicant
Salary Range (per fortnight):
$1,736.30 - $2,051.60
Contact Name:
Brett Greenslade, Finance & Business Services Officer
Telephone:
(07) 323 96335
OUR VISION
Crown Law will be the Queensland Government’s first choice by being the best provider of legal services.
OUR PURPOSE
Crown Law’s purpose is to protect and support Government in the public interest.
OUR CORE VALUES
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Integrity – Absolute impartiality and honesty.
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Excellence – Total attention to detail, consistency and client needs.
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Respect – Treat people as you would want to be treated.
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Responsibility – Everyone to take responsibility for their own work and do their best
YOUR OPPORTUNITY
The successful appointee will provide mail, messenger, documents and records management services within
Crown Law.
YOUR KEY RESPONSIBILITIES
Provide office service activities for Crown Law including document and records management, mail services and
messenger services. This includes providing quality client services within this legal environment.
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Document and records management:
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Entering information into a computerised records management system to register and monitor location
of files.
 Creation and modification of records files.
 Preparation of records material for archiving including retrieval from off-site storage as necessary.
Mail services
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Provide accurate and timely collection and distribution of mail including:
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 incoming and internal mail in the document mail exchange areas.
 control of cash/cheques by post.
 despatch of outgoing mail and freight
Messenger services:
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 Collection and delivery of documents within the Brisbane CBD.
 Preparing and organising documents for delivery.
 Organising courier services for internal and external clients.
General responsibilities:
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Provide high quality services to internal and external clients
Other duties relating to administrative functions, financial management and asset management as
required by the Manager Finance & Business Systems.
 General administrative duties including photocopying.
 Be a proactive and participative member of the Records team in performing other duties.
 Performance of manual handling duties in compliance with WH&S standards, procedures and practices.
Where required, work across various teams and branches in Crown Law
YOUR EXPERIENCE AND SKILLS
We are seeking highly motivated, energetic and proactive people to work as part of our dynamic team. Relating
back to “Your Key Responsibilities”, you will be assessed on the basis of relevant capability and capacity for the
following:
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Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external
customers; gets first-hand customer information and uses it for improvements in products and services; acts
with customers in mind; establishes and maintains effective relationships with customers and gains their
trust and respect.
Functional / Technical Skills: Has the functional and technical knowledge and skills to do the job at a high
level of accomplishment.
Interpersonal Savvy: Relates well to all kinds of people - up, down, and sideways, inside and outside the
organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and
tact; can diffuse even high-tension situations comfortably.
Process Management:.Good at figuring out the process necessary to get things done; knows how to organise
people and activities; understands how to separate and combine tasks into efficient work flow; knows what
to measure and how to measure it; can see opportunities for synergy and integration where others can't; can
simplify complex processes; gets more out of fewer resources.
Time Management: Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on
the more important priorities; gets more done in less time than others; can attend to a broader range of
activities.
YOUR BENEFITS
You will work in a flexible organisation with fantastic employment conditions. We offer challenging and
engaging work, career development and competitive remuneration, work-life balance, and a unique and
positive working environment.
HOW TO APPLY
We would like you to provide:
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Your current resume providing information which demonstrates your ability to meet the requirements of
the role.
Please email your application to [email protected].
ADDITIONAL INFORMATION
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The incumbent may be required to work across various teams and branches in Crown Law
Applications to remain current for 12 months.
A criminal history check will be undertaken for this position on any recommended applicant due to the
nature of the work involved.
Any applicant recommended for appointment who is a current or previous public sector employee is
required to disclose previous serious disciplinary action taken against them. If recommended for
appointment the Panel Chair will contact the applicant further to discuss this requirement.
All newly-appointed public service employees are obliged to provide their chief executive a disclosure of
employment as a lobbyist in the previous two years.
All newly appointed public service employees who have been employed as a lobbyist in the previous two
years are required to provide a disclosure to the Director-General within one month of commencement in
accordance with Disclosure of Previous Employment as a Lobbyist Policy.
This position may be subject to a three month probationary period.
The incumbent may be required to work hours outside the normal hours.
Interstate and Intrastate travel may be required.
People from diverse backgrounds including non-English speaking backgrounds, people with
a disability, women, and Indigenous people are encouraged to apply.
These skill descriptions are based on Lominger International’s LEADERSHIP ARCHITECT ® Competency Sort Cards, Copyright © 1992, 1996, 2001-2003 Lominger Limited, Inc., a subsidiary of Korn/Ferry
International ALL RIGHTS RESERVED, and are used with the express permission of Lominger International