City of East Chicago Board of Public Works
4525 Indianapolis Blvd. • East Chicago, Indiana 46312 • (219) 391-8355 • Fax # (219) 391-8401
Val Gomez, President; Jezreel Rodriguez, Vice-President; Carla Morgan, Member
Minutes for the Regular Meeting
Board of Public Works
Wednesday, October 12, 2011, at 4:30 pm
City Hall Council Chambers
1. Call to Order: The regular meeting of the Board of Public Works was called to order by
President, Val Gomez.
2. Roll Call: Mr. Val Gomez, President
Mr. Jezreel Rodriguez, Vice-President
Ms. Carla Morgan, Member
Present
Present
Present
3. Minutes: Regular Meeting: September 28, 2011
Motion was made by Ms. Morgan to accept the minutes. Mr. Gomez second. No discussion.
Ayes:
Abstain:
Morgan, Gomez
Rodriguez
4. Correspondence: None.
5. New Business: RQAW Supplemental No. 1; Railroad Avenue Overpass Project: Keith
Blanton, Senior Project Engineer reported the supplemental agreement is to cover additional expenses
for construction inspection. Mr. Rodriguez reported the first request made was for approximately
sixty six thousand dollars ($66,000) and the final agreed amount was forty four thousand nine
hundred dollars ($44,900) for extra time extensions on the project. Mr. Gomez indicated the delays
were for the strike and water main breaks. Mr. Rodriguez replied yes the delay was for
approximately forty five (45) days. Mr. Blanton reported the subcontractor will ask for additional
time for the six inch (6”) water main break. Mr. Blanton reported there was thirty two (32) days
delay for the 8” water main break and seventeen (17) days delay for the strike.
Ms. Morgan questioned the final completion date. Mr. Blanton reported October 19, 2011. Ms.
Morgan questioned what the completion date would be if the extension is granted. Mr. Blanton
reported the subcontractor would be asking for one to two weeks. Discussion followed.
Mr. Blanton reported as of today, all concrete paving is complete. The challenge has been getting
NIPSCO to provide service. Negotiations have been on going since May 2011 for service points.
Ms. Morgan questioned when the bridge will actually be opened. Mr. Blanton reported Chicago
Avenue could be complete by Saturday/Monday morning. Mr. Blanton reported he spoke with Jim
Kaur and he did not register opposition to a four way stop on Chicago/Railroad Avenue. Stripe
markings will be completed within two weeks.
Mr. Gomez questioned whether the subcontractor was provided paperwork prior to the broken
waterline. Mr. Blanton reported an old manual noted a six inch water main. Mr. Blanton reported it
was an unforeseen condition. Mr. Rodriguez reported the State will be sharing the cost (80/20). Mr.
Rodriguez reported the cost of the supplemental agreement will be twenty percent city and eighty
percent State because the City paid the first invoice at one (100%) to expedite the project. Normally
it would have been covered at one hundred percent by the City. This agreement is only management
not construction.
Motion was made by Ms. Morgan to accept Supplemental No. 1 (020088) Railroad Avenue Overpass
Project for forty four thousand nine hundred dollars ($44,900). Mr. Rodriguez second. No
discussion.
Ayes: All
Morgan, Rodriguez, Gomez
Change Order #14; Railroad Avenue Overpass: Mr. Rodriguez indicated this change order was
before the board a month ago. INDOT requested a change in language to show the City is one
hundred percent responsible.
Motion was mad by Ms. Morgan to accept change order #014 for contract B-30359 with the new
language required by INDOT. Mr. Rodriguez second. No discussion.
Ayes: All
Morgan, Rodriguez, Gomez
United Neighborhood Organizations, Inc.; Professional Services Agreement: Ms. Morgan
reported United Neighborhood Organizations provide services at Clemente Center, Martin Luther
King, Penn Center, and Bessie Owens. Their services complement services from the Recreation
Department. This contract covers the third and fourth quarter of 2011. The contract amount per
quarter is fifty four thousand dollars ($54,000). The City requires more detail invoices. Attachments
A and B provide more detail. Mr. Gomez reported the contract can be terminated with a thirty (30)
day notice. United Way use to fund the majority of the agreement; however, funding was down and
the City assisted.
Motion was made by Mr. Rodriguez to accept the United Neighborhood Organizations Inc. for the
third and fourth quarter of 2011. Ms. Morgan second. No discussion.
Ayes: All
Rodriguez, Morgan, Gomez
723 E. Chicago Avenue: Mr. James Portalatin reported on August 30, 2011, this Board approved
and awarded the proposal to JM Industrial Services to perform emergency demolition services at the
property located at 723 E. Chicago Avenue. As the building was deemed unsafe to inspect prior to
emergency demolition, it was undetermined whether there were any environmental concerns at that
time.
During emergency demolition, approximately 7’ of asbestos containing material, piping asbestos, was
found and immediate approval was given to abate the hazardous conditions.
A building permit was issued to Safe Environmental Corporation to remove the piping asbestos on
September 22, 2011. The cost for removal of the asbestos is eight hundred eighty dollars ($880).
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The purchase order has not been processed as Safe Environmental Corporation is required to submit
disposal receipts prior to us processing their claim for payment. The demolition has been completed.
Ms. Morgan reported this property is privately owned and the Building Commissioner has been
making an effort to be reimbursement by the owner for the demolition of said property. The Building
Department had to act prior to the property collapsing in the thoroughfare.
Motion was made by Mr. Rodriguez to approve the additional funds of eight hundred eight dollars for
asbestos removal at 723 E. Chicago Avenue. Ms. Morgan second. No discussion.
Ayes: All
Rodriguez, Morgan, Gomez
2019 Broadway:
Ms. Morgan reported the old Tenapa Bar has been demolished. That is not a City project. Mr.
Portalatin reported the property is being demolished per the bank. All permits have been pulled.
National Wrecking is the contractor.
Right-of-Way Applications: Mr. Jezreel Rodriguez reported on the following permits:
Permit 11-01829: Storage – Ernesto Flores – 4206 Drummond – Mr. Rodriguez reported the permit
is to place a storage unit at the curb to remove belongings.
Permit 11-01830: Right-of-Way – B.P. Amoco – 5400 Roxanna Drive – Mr. Rodriguez reported the
permit is to excavate and repair pipe on B.P. Amoco Right of Way.
Permit 11-01831: Right-of-Way – National Wrecking – 2019 Broadway – Mr. Rodriguez reported
the permit is to use the curb lane on Deodar Street and Broadway Avenue to utilize crane for
demolition.
Permit 11-01832: Dumpster – Manuel Gonzales - 5605 Homerlee Avenue – Mr. Rodriguez reported
the permit is to place a dumpster at the curb in front of residence.
Permit 11-01833: Right-of-Way – KESCO Construction – 2200 Broadway – Mr. Rodriguez
reported the permit is for lane closure on Broadway, Alder, and Pulaski Streets for a construction
project.
Permit 11-01834: Right-of-Way – A.T. &T – 2200 Broadway- Mr. Rodriguez reported the permit is
to dig and repair for telephone service at the alley way north of Broadway.
Permit 11-01835: Right-of-Way – Lakewood Design – 2020 E. Columbus Drive – Mr. Rodriguez
reported the permit is to remove and replace curb and sidewalk along Columbus Drive & Deodar
Street.
Permit 11-01836: Dumpster – Wanda Guadalupe – 4112 Baring Avenue – Mr. Rodriguez reported
the dumpster will be located at curb in front of residence.
Permit 11-01837: Right-of-Way – A.T. & T – 3900 Deodar Street – Mr. Rodriguez reported the
permit is for directional bore from 3831 Elm Street to 3832 Main Street along 139th Street easement.
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Mr. Rodriguez reported all permit applications have been reviewed by the Engineering Department
and request Board approval.
Motion was made by Ms. Morgan to approve permits 11-01829 – 11-01837. Mr. Rodriguez second.
No discussion.
Ayes: All
Carla, Rodriguez, Gomez
6. Old Business: None.
7. Other Business:
8.
Next Regular Meeting: Wednesday, October 26, 2011; 4:30 pm
9. Adjournment: Motion was made by Ms. Morgan to adjourn the meeting. Mr. Gomez
second. No discussion.
Ayes: All
Morgan, Gomez
Board of Public Works
_________________________
Val Gomez, President
____________________________
Jezreel Rodriguez, Vice-President
___________________________
Carla Morgan, Member
Attest:
_____________________________________
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