Economy & Skills
REPORT OUTLINING THE
REVIEW OF THE SECONDARY
FAIR ACCESS PANEL
SEPTEMBER 2012 – JULY 2015
Authors: Nigel Pickering, Additional Provision & Reintegration Manager
Maria Wilson, Exclusion & Reintegration Officer
Julie Haines, Business Support Administration
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 1
Economy & Skills
CONTENTS
SECTION 1 ................................................................................................................................................................ 3
INTRODUCTION – SETTING THE SCENE ................................................................................................................... 3
SCOPE AND PURPOSE OF THE REVIEW ..................................................................................................................... 5
STRATEGIC DEVELOPMENT ...................................................................................................................................... 7
THE OAKFIELD PROJECT ........................................................................................................................................... 7
CONTEXT - SCHOOL EXCLUSION 2012/13 – 2014/15 ; .............................................................................................. 7
SECTION 2 ................................................................................................................................................................ 8
STATISTICAL OUTCOMES ......................................................................................................................................... 8
TABLE 1: REPRESENTATION AT THE FAIR ACCESS PANELS 2012/13 - 2014/15 – VOTING MEMBERS ......................... 9
TABLE 2A, 2B AND 2C: USE OF THE FAP BY SWINDON SCHOOLS 2012/13 TO 2014/15 ........................................... 12
TABLE 3A, 3B AND 3C: USE OF THE FAP BY EOTAS AND REFERRALS FROM ............................................................ 17
OUT OF BOROUGH 2012/13, 2013/14 AND 2014/15 .............................................................................................. 17
TABLE 4: PUPILS FROM VULNERABLE GROUPINGS REFERRED THROUGH THE FAP ................................................. 20
TABLE 5A: SCHOOL REFERRAL PLACEMENT OUTCOMES FROM FAP FOR THE PERIOD 2010/11 UNTIL END OF
ACADEMIC YEAR 2014/15 ...................................................................................................................................... 21
TABLE 5B: VOLUME AND OUTCOMES OF EOTAS AND OUT OF BOROUGH REFERRALS FOR THE PERIOD 2010/11 –
2014/15 ................................................................................................................................................................. 24
TABLE 6: CUMULATIVE FAP ACTIVITY 2014/15. ...................................................................................................... 26
TABLE 7A AND 7B: ETHNICITY, GENDER AND PERCENTAGE OF PUPILS ENTITLED TO FREE SCHOOL
MEALS/RECEIVING PUPIL PREMIUM ...................................................................................................................... 31
TABLE 7B: GENDER AND FREE SCHOOL MEAL ENTITLEMENT/PUPIL PREMIUM ELIGIBILITY (2014/15). .................. 32
TABLE 8: SWINDON PERMANENT EXCLUSION/PERMANENT EXCLUSION WITHDRAWAL DATA WITH NATIONAL
COMPARATOR FROM 2010/11 TO 2014/15 (INCLUDING PRIMARY SECTOR FORMAL PERMANENT EXCLUSIONS). 33
TABLE 9: GRAPH SHOWING VOLUME OF PERMANENT EXCLUSION; PERMANENT EXCLUSION WITHDRAWAL;
MANAGED MOVE/MANAGED TRANSFER AND REINTEGRATION FROM EOTAS FROM 2009/10 TO 2014/15. ......... 35
TABLE 10: Y11 ADMISSIONS PROTOCOL ................................................................................................................. 37
SECTION 3 .............................................................................................................................................................. 38
KEY AREAS DISCUSSED – REVIEW OF PREVIOUS ACTIONS – FUTURE ACTION PLAN ............................................ 38
REINTEGRATION FROM EOTAS FOLLOWING PERMANENT EXCLUSION .................................................................. 38
MANAGED MOVES ................................................................................................................................................. 39
FURTHER ISSUES HIGHLIGHTED DURING THE REVIEW: .......................................................................................... 41
APPENDIX 1 REVIEW OF ACTION PLAN 2014/15 .................................................................................................... 43
APPENDIX 2 – ACTION PLAN 2015/16 ................................................................................................................... 44
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 2
Economy & Skills
SECTION 1
INTRODUCTION – SETTING THE SCENE
The Fair Access Panel (FAP) commenced in September 2009 and has now been in
operation for six academic years. The panel operates in accordance with the information
contained in Swindon Fair Access Protocol which itself has been subject to review. The
latest document is dated January 2013 and is currently under review.
The Fair Access Panel is well-established and highly regarded within the Borough as an
efficient and well managed process that is ensuring a fair distribution of pupils deemed
as ‘Hard to Place’ (at risk of permanent exclusion) across Swindon secondary schools.
The following statement taken from the first review of this process is still valid:
‘Working in partnership with the Local Authority, senior staff from all Swindon secondary
schools decide on placement of pupils based on a rigorous and consistent referral
process and with a solution focussed approach. This panel is owned by the schools yet
facilitated and chaired by Local Authority Officers that enables a valued independent
component within the process’.
This level of partnership is a key issue and is seen amongst FAP members as having
had significant consequences on a number of different levels in helping with the delivery
of education across the Borough. We have been pleased to welcome Bradon Forest
Secondary School Wiltshire as a full participant of the panel from April 2014. In addition
St Joseph’s Catholic College had an agreed absence from the panel during 2013/14 and
re-joined in January 2015.
All colleagues who attend the FAP as ‘voting members’ are to be thanked for their
commitment to the process. A major successful outcome for the FAP, and one for which
Head Teachers and school colleagues are to be congratulated upon, is that all decisions
relating to pupil placement are accepted and moved forward in the spirit of a ‘fresh start’.
Similarly, colleagues within the Local Authority particularly the Exclusion and
Reintegration team and Education Other Than At School (EOTAS) who facilitate pupil
movement in partnership with schools are also thanked for all of their efforts in ensuring
as smooth a transition as possible.
A central plank of the whole process commented upon in previous reviews is the level of
trust and openness that exists across Swindon Secondary Schools as well as Bradon
Forest Academy from Wiltshire.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 3
Economy & Skills
The Swindon Behaviour and Attendance Leaders are key drivers maintaining an
oversight of this area of work and in developing best practice. As part of this review a
number of actions were agreed that will be taken forward under the auspices of this
group who meet regularly throughout the academic year.
This level of partnership is a key issue and is seen amongst FAP members as having
had significant consequences on a number of different levels in helping with the delivery
of education across the Borough.
.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 4
Economy & Skills
Scope and purpose of the review
Scope;
This full review has a specific focus on academic years 2012/13, 2013/14 and 2014/15.
During this period 55 panels have been organised with one cancelled because of no
referrals. Details of representation at the panels can be found in Table One.
Where useful a broader data comparison is provided.
Purpose;
1. To review the operation of the Fair Access Panel.
2. To review the outcome data from the Fair Access Panel.
3. To highlight and address specific issues which have arisen as a result of the
delivery of the FAP process.
4. To review previous agreed actions and to develop future actions in relation to
this area of work.
Review context;
All colleagues were provided with the statistical tables prior to the review meeting.
Suggested data headlines were provided and then during the review opportunity was
given for further comments on each set of data – these are included following each table.
The last action plan was reviewed and notes taken.
A series of further actions were highlighted to take forward.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 5
Economy & Skills
Colleagues present at the review on 5th November 2015 at Isambard Community
School:
Nigel Pickering (NP) - Chair (LA), Additional Provision and Reintegration Manager
Julie Haines (JH) - Business Support Administrator
Maria Wilson (MW) – Exclusion/Reintegration Officer
Wendy Butcher (WB) - Reintegration Officer Stratton Education Centre
Ben Slater (BS) – Head of Service Education Other Than At School
Clare Bailey (CB) - Assistant Principal St Joseph's Catholic College
Alex Hill (AH) - Assistant Principal The Ridgeway School
Simon Neads (SN) - Assistant Head Teacher Dorcan Academy
Mark Nye (MN) – Deputy Head Teacher Warneford Academy
Ruth Green (RG) – Assistant Head Kingsdown Academy
Russell Langdown (RL) - Assistant Principal Churchfields Academy
Pablo Gomez (PG) – Pastoral Manager Isambard Community School
Sue Banks (SB) – Head Teacher Isambard Community School
Georgina Locke (GL) - Assistant Principal – Student Engagement Nova Hreod Academy
Apologies:
Alice Lawrence - Vice Principal - Student Support and Development Swindon Academy
Gary Pearson - Vice Principal Lydiard Park Academy
Spencer Cutler – Assistant Head Teacher The Commonweal School
Julie Dickson – Deputy Head Teacher Bradon Forest School
Venue:
Thanks were given to Churchfields Academy for their hospitality in hosting the FAP
during 2014/15.
Thank you also to St Joseph’s Catholic College who are hosting currently.
Thank you to Isambard Community School for hosting this review.
FAP Review Sept 2012 – July 2015
Printed January 2016
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Economy & Skills
Strategic development
As noted as part of the last full review in 2013 a regular meeting was put in place
between the Chair of the FAP, school representative and Chair of Swindon Association
of Secondary Head Teachers (SASH) as a quality assurance mechanism. This lapsed in
2014. We will look to re-establish a similar arrangement during the current academic
year.
The Oakfield Project
It was acknowledged that the existence of The Oakfield Project commissioned by 5
secondary provisions and the Local Authority and supporting up to 33 KS4 pupils, (the
majority of whom would be subject to permanent exclusion) has a direct bearing on the
work of the FAP. It is clear that if this provision were not supported there would be a
significant increase in pupils at risk of permanent exclusion across the Borough with the
consequent impact on the FAP and EOTAS provision.
Context - school exclusion 2012/13 – 2014/15 ;
Permanent exclusion
During 2012/13 there were 13 formal permanent exclusions. There was the same
number of formal permanent exclusions during 2013/14 (7 from secondary schools).
During 2014/15 there was a significant rise in formal permanent exclusion to 28 (26 from
secondary schools).
Fixed term exclusion
The number of fixed term exclusions in Swindon has continued to rise across all sectors.
This issue has been highlighted by Ofsted and is a key focus of the Education Strategy
Board chaired by Sir David Carter, Regional Schools Commissioner with regular reports
being presented at each meeting.
Withdrawn permanent exclusion
The number of withdrawn permanent exclusions has reduced during 2014/15. This
process was an area of focussed discussion during this review.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 7
Economy & Skills
SECTION 2
STATISTICAL OUTCOMES
A set of statistical tables were presented at the review and copies of these are attached.
Each set of statistics were discussed and the following key indicators noted:
NOTE:
The data presented represents the work of the FAP. It is to be noted that, due to multiple
referrals for the same pupils;

During academic year 2012/13 there were 74 referrals involving 66 pupils

During academic year 2013/14 there were 65 referrals involving 53 pupils

During academic year 2014/15 there were 69 referrals involving a total of 51
pupils.
From these figures it can be seen that there is a reducing trend in terms of the number of
pupils referred against a backdrop of increasing need/complex cases demonstrating that
Swindon schools are managing pupils in a proactive inclusive way and only referring
where absolutely necessary.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 8
Economy & Skills
Table 1: Representation at the Fair Access Panels 2012/13 - 2014/15 – voting members
Voting Representatives
Panels Attended
2012/13
Panels Attended
2013/14
Panels Attended
2014/15
(19 Panels Total)
Group A 10 Panels
Group B 9 Panels
(18 Panels Total)
Group A 9 Panels
Group B 9 Panels
17 Panels Held
(1 Panel cancelled
No referrals)
Group A 8 Panels
Group B 9 Panels
Churchfields Academy
Commonweal Academy
Dorcan Academy
Lydiard Park Academy
Isambard Community School
Kingsdown Academy
Nova Hreod Academy
St Joseph’s Catholic College
Ridgeway Academy
Warneford Academy
Swindon Academy
Bradon Forest
8
10
10
10
5
10
9
6
8
10
4
-
9
8
9
8
9
9
8
8
9
9
7
8
9
8
8
9
8
6
6
9
7
9
7
Local Authority Chair
19
18
17
EOTAS Representative
15
18
15
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 9
Economy & Skills
2012/13
Group A
Ridgeway Academy
Swindon Academy
Nova Hreod School
Kingsdown Academy
Commonweal School
Lydiard Park Academy
Group B
St Joseph’s Catholic College
Churchfields Academy
Dorcan Academy
Warneford Academy
Isambard Community School
2013/14
Group A
Churchfields Academy
Nova Hreod School
Warneford Academy
Kingsdown Academy
Dorcan Academy
Bradon Forest (joined FAP 22/4/14)
Group B
Swindon Academy
Commonweal Academy
Isambard Community School
Lydiard Park Academy
Ridgeway Academy
NB. St Joseph’s Catholic College withdrew from the FAP for 2013/14.
St Joseph’s Catholic College re-joined the process in January 2015.
2014/15
Group A
Churchfields Academy
Nova Hreod Academy
Warneford Academy
Kingsdown Academy
Dorcan Academy
Bradon Forest
FAP Review Sept 2012 – July 2015
Printed January 2016
Group B
Swindon Academy
Commonweal Academy
Isambard Community School
Lydiard Park Academy
Ridgeway Academy
St Joseph’s Catholic College
Page 10
Economy & Skills
Data headlines;

54 panels were held out of a scheduled 55 during this period. The one panel cancelled in 2014/15 was due to a lack of
referrals.

During 2013/14 six schools attended all allocated panels. Four schools only missed one allocated panel. One school missed
2 allocated panels.

Seven schools achieved 100% attendance in 2014/15, three schools missed one panel, one school missed two panels and
St Josephs re-joined the panel in January 2015 following an agreed absence.

The Local Authority Chair and Administration Officer attended all panels in the period.

The EOTAS representative attended all but two panels during 2014/15.
Comments made during the review;

All schools value the process and Local Authority impartiality and propose that this should continue.

The high level of attendance and commitment was noted

Figures reinforce that schools are working closely together, really successful partnership working widest ‘buy in’ across all
networks in Swindon.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 11
Economy & Skills
Table 2a, 2b and 2c: Use of the FAP by Swindon Schools 2012/13 to 2014/15
Table 2a
USE OF FAIR ACCESS PANEL 2012/13
SWINDON SCHOOLS
YEAR GROUP
SCHOOL
Churchfields
Commonweal
Dorcan
Lydiard Park
Isambard
Kingsdown
Nova Hreod
St Joseph’s
Ridgeway
Warneford
Swindon Academy
TOTAL
Out Of Borough
7
8
9
10
5
1
2
2
2
4
1
1
4
1
4
27
2
4
2
3
2
1
2
2
1
2
3
1
2
6
15
ROUTE
11
1
1
2
9
1
6
1
25
1
ROUTE KEY
1 = Managed Move
2 = Withdrawn Pex
3 = EOTAS - Ready to return to mainstream
4 = Out of Borough into Swindon
FAP Review Sept 2012 – July 2015
Printed January 2016
1
2
1
2
2
8
1
2
2
2
7
3
2
2
1
6
1
4
4
2
1
23
3
3
1
29
4
5
6
7
1
1
1
1
3
2
2
5
3
1
1
1
1
1
12
2
1
3
FORMAL
PERMANENT
EXCLUSIONS
12
3
6
4
5
8
17
1
8
7
6
77
3
1
9
3
1
1
1
TOTAL
CASES
1
1
2
1
1
3
1
1
6
13
5 = Pex Reint return to FAP from mainstream
6 = Managed Move return to FAP from mainstream
7 = Other
8 = Extra-Ordinary FAP
9 = Managed Transfer/in borough with blue form
Page 12
Economy & Skills
Table 2b
USE OF FAIR ACCESS PANEL 2013/14
SWINDON SCHOOLS
YEAR GROUP
SCHOOL
7
8
9
10
3
1
2
2
3
5
5
2
2
3
4
3
1
5
1
4
35
ROUTE
11
1
2
1
9
2
4
3
2
4
5
TOTAL
CASES
6
7
FORMAL
PERMANENT
EXCLUSIONS
9
Bradon Forest
(joined FAP 22/4/14)
Churchfields
Commonweal
Dorcan
Lydiard Park
Isambard
Kingsdown
Nova Hreod
St Joseph’s
Ridgeway
Warneford
Swindon Academy
TOTAL
Out Of Borough
1
1
1
1
6
1
8
2
2
1
1
3
1
2
2
1
1
1
2
2
1
12
4
3
16
2
30
2
1
2
ROUTE KEY
1 = Managed Move
2 = Withdrawn Pex
3 = EOTAS - Ready to return to mainstream
4 = Out of Borough into Swindon
FAP Review Sept 2012 – July 2015
Printed January 2016
1
2
1
1
1
1
5
2
2
1
3
0
4
7
1
1
2
7
1
11
5
9
4
5
5
8
1
8
1
7
65
1
1
2
2
2
8
5 = Pex Reint return to FAP from mainstream
6 = Managed Move return to FAP from mainstream
7 = Other
8 = Extra-Ordinary FAP
9 = Managed Transfer/in borough with blue form
Page 13
Economy & Skills
Table 2c
USE OF FAIR ACCESS PANEL 2014/15
SWINDON SCHOOLS
YEAR GROUP
SCHOOL
Bradon Forest
Churchfields
Commonweal
Dorcan
Lydiard Park
Isambard
Kingsdown
Nova Hreod
St Joseph’s
Ridgeway
Warneford
Swindon Academy
University
Technical College
(UTC)
TOTAL
Out Of Borough
7
8
2
1
2
1
1
2
1
3
2
4
9
6
2
6
1
7
5
1
10
ROUTE
11
2
2
1
3
1
1
4
1
1
4
2
5
1
6
4
2
2
4
5
2
3
1
1
1
2
1
1
3
4
2
1
3
4
15
33
14
3
29
19
5
1
1
1
1
1
6
1
1
1
1
1
3
2
TOTAL
CASES
7
9
10
2
1
2
1
1
3
-
4
14
FORMAL
PERMANENT
EXCLUSIONS
1
10
5
10
3
12
9
7
2
10
69
2
1
1
2
6
2
3
0
0
1
4
4
26
ROUTE KEY
1 = Managed Move
2 = Withdrawn Pex
3 = EOTAS - Ready to return to mainstream
4 = Out of Borough into Swindon
FAP Review Sept 2012 – July 2015
Printed January 2016
5 = Pex Reint return to FAP from mainstream
6 = Managed Move return to FAP from mainstream
7 = Other
9 = Managed Transfer/in borough with blue form
8 = Extra-Ordinary FAP
10 = ‘Hard To Place’ in retrospect
Page 14
Economy & Skills
Data headlines

The volume of cases has increased from 65 in 2013/14 to 69 in 2014/15.

During 2014/15 Y9 pupils accounted for 48% of all referrals at 33.

During 2014/15 62 of the 69 referrals were for pupils in Years 8, 9, and 10 compared with 55 out of 65 in 2013/14.

In 2012/13 five schools were responsible for 67% of the cases referred to the FAP.

In 2013/14 five schools were responsible for 66% of the cases referred to the FAP

In 2014/15 five schools were responsible for 73% of the cases referred to the FAP.

The greatest school led FAP activity does centre on managed moves and ‘withdrawn’ permanent exclusion. 52 out of 77 in
2012/13, 36 out of 65 in 2013/14 and 48 out of 69 in 2014/15.

Permanent exclusion withdrawal numbers fell by approximately a third in 2014/15 to 19 in comparison to 29 in 2012/13 and 30
in 2013/14.

Managed Move numbers increased to 29 during 2014/15 from 16 during 2013/14.

Across Swindon unsuccessful managed moves were 14 out of 29 in 2014/15 compared to 7 out of 16 in 2013/14.

Unsuccessful reintegration from EOTAS remained the same at 4 during 2013/14 and 4 during 2014/15.

Comparing 2013/14 and 2014/15 five schools have increased their referrals to the FAP and five schools have reduced their
referrals to the FAP. One school has referred to the FAP to the same extent and one school has not referred to the FAP at all.
Comments made during the review;

Increased managed moves during 2014/15 – reflects schools trying to be as proactive as possible before resorting to
permanent exclusion.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 15
Economy & Skills

Managed move success rate has increased during 2014/15.

As a general point it was noted that catchment area demographic affects numbers of referrals from schools. Further exploration
of demographics of each pupil may be an interesting exercise (RL Churchfields)

It would be interesting to look at the number of cases referred as a percentage of each school population.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 16
Economy & Skills
Table 3a, 3b and 3c: Use of the FAP by EOTAS and referrals from
Out of Borough 2012/13, 2013/14 and 2014/15
Table 3a
USE OF FAIR ACCESS PANEL 2012/13
EOTAS & OUT OF BOROUGH
YEAR GROUP
SOURCE
7
8
Out Of Borough
9
10
2
1
4
3
ROUTE
11
1
3
TOTAL
CASES
4
9
2
1
3
EOTAS:
Stratton
2
2
Riverside
1
Tuition
2
2
1
9
10 (1 case
processed but
withdrawn)
1
1
4
4
ROUTE KEY
1 = Managed Move
3 = EOTAS - Ready to return to mainstream
4 = Out of Borough into Swindon
9 = Managed Transfer/in borough with blue form
.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 17
Economy & Skills
Table 3b
USE OF FAIR ACCESS PANEL BY EOTAS &
REFERRALS FROM OUT OF BOROUGH 2013/14
YEAR GROUP
SOURCE
7
8
9
10
ROUTE
11
1
3
Out Of Borough
4
TOTAL
CASES
9
0
EOTAS:
Stratton
Riverside
1
1
3
2
1
Tuition
7
1
7 (including
one case
processed
but withdrawn)
1
0
ROUTE KEY
1 = Managed Move
3 = EOTAS - Ready to return to mainstream
4 = Out of Borough into Swindon
9 = Managed Transfer/in borough with blue form
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 18
Economy & Skills
Table 3c
USE OF FAIR ACCESS PANEL 2014/15
EOTAS & OUT OF BOROUGH
YEAR GROUP
SOURCE
7
8
9
10
ROUTE
11
3
Out Of Borough
TOTAL
CASES
4
0
EOTAS:
Stratton
4
2
2
8
Riverside
Tuition
8
0
1
1
2
2
ROUTE KEY
3 = EOTAS - Ready to return to mainstream
4 = Out of Borough into Swindon
Data headlines

The number of pupils that were proposed for a return to mainstream from EOTAS
increased from 7 during 2013/14 to 10 during 2014/15 an increase of 30%.

Of those reintegrated from EOTAS in 2014/15 6 out of 9 pupils (one pupil did not
begin the reintegration process) have been successfully reintegrated to a
mainstream school (66%).
Comments made during the review;

66% successful reintegration was noted. This is an improved rate. Historically it
has been nearer one third success.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 19
Economy & Skills
Table 4: Pupils from vulnerable groupings referred through the FAP
2012/13
2013/14
2014/15
CHILD
IN
CARE
STATEMENTED
CHILD
IN
CARE
STATEMENTED
CHILD
IN
CARE
STATEMENTED
2
2
4
0
2
0
Data headlines;

Following a rise in Children in Care coming through the FAP in 2013/14 (4) this
has now reduced to the same level as in 2012/13 (2).
Comments made during the review;

Challenging cases in 2014/15 have been pupils looked after placed from other
authorities.

Current staffing reduction in Swindon Looked After Children Education Service
(LACES) is likely to impact on the support required for these pupils.

Pupil Premium Grant Free School Meals could be added to these figures,

The table does not reflect the complexity of the pupils that are referred. Such
issues can include Special Educational Needs and environmental issues which
underlie the challenging behaviour.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 20
Economy & Skills
Table 5a: School referral placement outcomes from FAP for the period 2010/11 until end of academic year 2014/15
2010/11
REFERRALS
SENT TO
FAP
TOTAL
IN
2011/12
TOTAL
KEPT IN
REFERRALS
SENT TO
FAP
TOTAL
IN
2012/13
TOTAL
KEPT
IN
REFERRALS
SENT TO
FAP
TOTAL
IN
2013/14
TOTAL
KEPT
IN
Bradon Forest
2014/15
REFERRALS
SENT TO
FAP
TOTAL
IN
TOTAL
KEPT
IN
REFERRALS
SENT TO
FAP
TOTAL
IN
TOTAL
KEPT
IN
1
1
1
1
1
0
(Joined FAP
22/4/14)
Churchfields
7
3
2
8
3
2
13
4
1
11
3
2
10
3
1
Commonweal
4
3
2
3
4
3
5
4
3
5
4
3
8
1+2
EFAP
1
0
Dorcan
1+2
EFAP
4
9
3
2
6
4
3
9
3
1
10
4
2
Lydiard Park
3
2
1
3
2
2
4
2
1
4
1
1
3
1
0
Isambard
3
2
2
5
3
3
5
2
2
11
4
1
1
4
7
11
3
3
2
2
7
15
5
6
2
4
5
8
3
3
2
1
8
7
6
3
2
0
Ridgeway
1
2
3
3
8
3
2
8
4
1
2
1
0
St Joseph’s
2
2+1
EFAP
3
2+1
EFAP
0+1
EFAP
1
2
Kingsdown
Nova Hreod
3+1
EFAP
3
3+1
EFAP
1+1
EFAP
2
2
3
1
0
4
3
1
1
0
0
3
3
Swindon
Academy
Warneford
10
3
0
9
5
3
6
4
2
7
3
3
10
5
2
1
3
1
2
2
1
7
2
0
1
1
1
1
1
1
TOTAL
44
33
20
55
32
22
74
41
24
65
29
18
68
36
15
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 21
Economy & Skills
Data headlines;

The number of referrals from schools rose by 25% in 2011/12 compared to 2010/11 and by 34% in 2012/13. In 2013/14 the number of
referrals fell by 12% to 65 rising by 4% to 68 in 2014/15.

Across the five academic year period schools have made 306 referrals to the Fair Access Panel.

Across the five academic year period schools have accepted 171 pupils.

Across the five academic year period 99 pupils (58%) remained in their allocated school at the end of the academic year.

The number of pupils placed in schools remained level between 2010 and 2012. In 2012/13 school placement increased by 20% to 41 and
then fell by 30% to 29 in 2013/14 before a further rise of 24% to 36 in 2014/15.

The number of pupils still successfully reintegrating at the end of the academic year rose gradually between 2010/11 and 2012/13 with a 10%
rise between 2010/11 and 2011/12 to 22 and a further 9% rise between 2011/12 and 2012/13 to 24.

In 2013/14 there was a 25% fall in the number of pupils successfully reintegrating at the end of the academic year to 18 and this has fallen
by 17% at the end of 2014/15 to 15.

In 2010/11 60% of pupils placed were kept in. In 2011/12 69% of pupils placed were kept in. In 2012/13 58% of pupils placed were kept in. In
2013/14 62% of pupils placed were kept in.

In In 2014/15 42% of pupils placed were still in their new school at the end of the academic year.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 22
Economy & Skills
Comments made at the review;

As previously noted the table represents the work of the FAP and individual pupils are often supported through the FAP more than once. For
2014/15 the 69 referrals represent work with 51 pupils.

It was noted that Stratton has a successful reintegration rate during 2014/15 of 66% and this is higher than the success rate of managed
moves – one reason may be that reintegration pupils have direct experience of the limitations of an EOTAS provision which may motivate
them more to succeed in the mainstream placement whereas during a managed move a pupil goes from one mainstream school to another.
.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 23
Economy & Skills
Table 5b: Volume and outcomes of EOTAS and Out of Borough referrals for the period 2010/11 – 2014/15
PROVISION/
AREA
2010/11
2011/12
2012/13
2013/14
2014/15
REFERRALS
SENT TO
FAP
REFERRALS
RECEIVED
FROM FAP
REFERRALS
SENT TO
FAP
REFERRALS
RECEIVED
FROM FAP
REFERRALS
SENT TO
FAP
REFERRALS
RECEIVED
FROM FAP
REFERRALS
SENT TO
FAP
REFERRALS
RECEIVED
FROM FAP
REFERRALS
SENT TO
FAP
REFERRALS
RECEIVED
FROM FAP
Stratton
5
17
5
15
13
33
7
34
8
33
Tuition
Service
3
6
4
11
4
-
0
-
2
0
Riverside
-
2
2
2
1
-
1
-
0
0
TOTAL
8
25
11
28
18
33
8
34
10
33
Out Of
Borough
6
-
6
-
3
-
0
0
0
0
EOTAS:
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 24
Economy & Skills
Data Headlines;

Over the period from 2010/11 55 referrals have been sent to FAP for reintegration and 153 referrals have been received within EOTAS.

The number of cases sent for reintegration rose by 37% between 2010/11 and 2011/12 and 63% between 2011/12 and 2012/13. During
2013/14 the number of cases sent for reintegration fell by 56% to 8 in comparison to 2012/13.

During 2014/15 the number of cases sent for reintegration increased by 20% to 10 in comparison to 2013/14.

The number of referrals received within EOTAS fell between 2009/10 and 2010/11 then increased by 12% in 2011/12 to 28 with a further
increase of 18% in 2012/13 to 33. Between 2012/13 and 2014/15 the numbers of pupils received within EOTAS has remained steady with an
increase to 34 during 2013/14 from 33 during 2012/13 and back to 33 during 2014/15.
Comments made during review;

Would the figures be different (total referred/kept in) if there was a period of respite before FAP referral?

Preventative work beforehand in school? Early Help Record as pre-requisite as part of graduated response and Team Around Child process
in place.

FAP referral to include more guidelines/graduated response tick box.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 25
Economy & Skills
Table 6: Cumulative FAP activity 2014/15.
This information is presented at each Fair Access Panel.
Table 6
Bradon
Forest
2013/14
2013/14
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
1(26 6 14)9
Cumulative FAP activity 2014/15
2013/14
2013/14
2014/15
TOTAL
KEPT IN
1
1
TOTAL (referrals)
SENT TO F.A.P.
1(12/6/14)10
PUPIL
ALLOCATED
AT FAP
PANEL
1(22 1 15)10
2014/15
TOTAL IN
Commonweal
Dorcan
2014/15
TOTAL
TOTAL
(referrals) SENT
TO F.A.P.
KEPT IN
1
0 mother
1(12/3/15)8
withdrew to
electively home
educate May 15
Joined FAP on
22/04/14.
Churchfields
2014/15
1(18/7/13)8
1(19 9 13)10
1(23/1/14)9
3
1(14/11/13)9
1(9/1/14)9
1(6/2/14)9
1(24/4/14)9
4
1(18/7/13)7
1(27 3 14)9
1(8/5/14)7
3
FAP Review Sept 2012 – July 2015
Printed January 2016
2
16 10 13 unsuccessful
managed move
3
13 3 14 unsuccessful
managed move
1
12 12 13 unsuccessful
managed move
26 6 14 unsuccessful
reintegration
2(1610 13) Y7 Y9
1(14/11/13)9
1(23/1/14)9
1(23/1/14)7
1(6/2/14)9
1(13/3/14)7
1(27 3 14)10
1(24/4/14)9
1(22/5/14)10
1(12/6/14)8
1(11/12/14)9
1(26/3/15)10
1(11/6/15)
3
1(19/9/13)9
1(14/11/13)9
1(27 2 14)9
1(13/3/14)9
1(22/5/14)9
1(18/9/14)9
2/10/14 confirmed
pupil not going to
start.
1(11/12/14)
1(26 2 15)9
1 (23 4 15)9
1(23 4 15)9
1(8/1/15)9
1(22 1 15)8
1(26 2 15)9
1(26 2 15)9
4
1(12/12/13)8
1(6/2/14)8
1(6/2/14)9
1(27 3 14)10
1(8/5/14)7
1(8/5/14)7
1(26 6 14)9
1(26 6 14)10
Page 26
1 Unsuccessful
managed move
(22 1 15)9
Mum withdrew
other pupil
(sister of pupil
above) for EHE
3 unsuccessful
managed move
(12 3 15)9
4
2 unsuccessful
managed move
(23 4 15)
Unsuccessful
reintegration ( 9
7 15)
1(18/9/14)9
1(18/9/14)7
1(16/10/14)10
1(16/10/14)9
1(13/11/14)8
1(11/12/14)10
1(22 1 15)9
1(23 4 15)9
1(23 4 15)9
1(7 5 15)9
1(2 10 14)10
1(16/10/14)10
1(11/12/14)8
1(8/1/15)9
1(12/3/15)9
1(11/12/14)9
1(8/1/15)8
1(26 2 15)7
1(26 2 15)9
1(12/3/15)9
1(23 4 15)9
1(23 4 15)9
1(25 6 15)7
Economy & Skills
2013/14
2013/14
2013/14
2013/14
2014/15
2014/15
2014/15
2014/15
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL (referrals)
SENT TO F.A.P.
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL
(referrals) SENT
TO F.A.P.
KEPT IN
KEPT IN
1(9 7 14)8
Lydiard Park
Academy
1(18/7/13)8
Isambard
1(9/1/14)10
1(8/5/14)8
2
1(6/2/14)8
1(27 3 14)9
1(27 3 14)8
3
Kingsdown
FAP Review Sept 2012 – July 2015
Printed January 2016
1
1
2
2
(22 5 14) 8 unsuccessful
managed move
1(28/11/13)
1(12 12 13)11
1(23/1/14)10
1(24/4/14)9
1(26 2 15)9
1(14/11/13)9
1(9/1/14)9
1(23/1/14)10
1(13/3/14)9
1(13/3/14)10
1(18/9/14)11
1(13/11/14)10
1(5/2/15)8
1(12/3/15)8
4
1(14/11/13)9
1(9/1/14)9 agreed HTP
needs to move M/S but
school choices revised –
return to FAP 23/1 to
finalise)
1(27 3 14)9 (to count as
HTP in retrospect)
1(22/5/14)8
1(2 10 14)9
1(11/12/14)8
1(22 1 15)8
1(26 2 15)9
1(7 5 15)10
1(25 6 15)7
6
1
0 unsuccessful
managed move
due to nonengagement (21
5 15) 9
1(26 3 15) Y11
protocol if family
agree to go back to
Y10
Page 27
1
(formal pex
noted13/11/14)
(formal pex
6/1/15)
Unsuccessful
managed move
21 5 15
2 unsuccessful
managed move
(11/12/14)9
Unsuccessful
managed move
(23 4 15)8
Unsuccessful
managed move
(23 4 15)9
Unsuccessful
reintegration (7
5 15)
1(25 6 15)10
1(9/7/15)9
1(2 10 14)8 not
considered due to lack
of school choices.
1(11/12/14)8
1(21 5 15)9
1(18/9/14)9
1(18/9/14)11
1(2 10 14)9
1(13 11 14)10
1(13 11 14)9
1(13/11/14)9
1(8/1/15)9
1(8/1/15)10 to come to
next FAP – not
considered by panel due
to pex meeting not yet
been held - not counted
on data.
1(26 2 15)9
1(21 5 15)8
1(11 6 15)10
1(18/9/14)11 (moved to
EHE)
1(11/12/14)9
1(11/12/14)9
1(8/1/15)9
1(26 2 15)9
1(23 4 15)8
1(23 4 15)9
1(7 5 15)8
Economy & Skills
Nova Hreod
The
Ridgeway
2013/14
2013/14
2013/14
2013/14
2014/15
2014/15
2014/15
2014/15
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL (referrals)
SENT TO F.A.P.
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL
(referrals) SENT
TO F.A.P.
KEPT IN
1(9/1/14)9
1(23/1/14)10
1(13/3/14)9
3
1(18/7/13)9
1
1 (unsuccessful
reintegration 27 3 14)
(unsuccessful
reintegration 8/5/14)
0
KEPT IN
1(3/10/13)9
1(16/10/13)10
1(14/11/13)8
1(9/1/14)11
1(27 2 14)11
1(27 3 14)10
1(8/5/14)9
1(26 6 14)9
1(9/7/14)9
1(13 11 14)9
1(26/3/15)10
3
1(3/10/13)9
1(11/12/14)8
1(11/12/14)8
0
Failed managed
move
(16/10/14)9
Failed managed
move(26 3 15)9
Failed
reintegration (9
7 15)10
(Unsuccessful
reintegration 3/10/13)
0 unsuccesful
managed move
(12/3/15)8
1(Y11P 22 1
1(16/10/14)10
1(13/11/14)10 (noted but
moved away)
1(8/1/15)7
1(26 3 15)9
1(26/3/15)10
1(25 6 15)7
1(9 7 15)10
1(26 2 15)9
1(12/3/15)8
1
15)
St Joseph’s
Catholic
College
1(14/11/13)9
1(27 3 14)9
1(26 6 14)
Swindon
Academy
1(14/11/13)9
1(27 3 14)9
1(26 6 14)
FAP Review Sept 2012 – July 2015
Printed January 2016
3
3
3
3
1(12 12 13)10
1(13 3 14)9
1(27 3 14)9 (to count as
HTP in retrospect)
1(27 3 14)8
1(12 6 149
1(26 6 14)7
1(9 7 14)9
1(26 2 15)9
1(12/3/15)9
1(23 4 15)9
1(12 12 13)10
1(13 3 14)9
1(27 3 14)9 (to count as
HTP in retrospect)
1(27 3 14)8
1(13/11/14)8
1(8/1/15)9
1(7/5/15)8
1(25 6 15)7
1(9/7/15)9 to be
3
1
3
1
5
2
1Y11 protocol 26 2
15
Page 28
Unsuccessful
managed move
(26 3 15)8
1(2/10/14)9
1(16/10/14)10
1(11/12/14)8
1(22 1 15)11
1(5 2 15)9 Hold pending
Economy & Skills
Warneford
2013/14
2013/14
2013/14
2013/14
2014/15
2014/15
2014/15
2014/15
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL (referrals)
SENT TO F.A.P.
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL
(referrals) SENT
TO F.A.P.
1(24 4 14)9
Totals in/from 29
school
Stratton PRU
EOTAS
2(3/10/13) 2x9
1(16/10/13)7
1(14/11/13)8
1(14/11/13)9
1(14/11/13)9
1(28/11/13)9
1(12 12 13)10
1(12 12 13)11
1(9/1/14)11
1(23/1/14)9
1/23/1/14)7
1(23/1/14)8
1(6/2/14)9
1(27 2 14)11
1(13/3/14)7
1(13 3 14)9
1(13/3/14)10
1(27 3 14)10
1(27 3 14)10
FAP Review Sept 2012 – July 2015
Printed January 2016
KEPT IN
1(12 6 149
1(26 6 14)7
1(9 7 14)9
counted against
Swindon Academy
from September 15
KEPT IN
Unsuccessful
managed move
(21 5 15)9
Unsuccessful
managed move
(25 6 15)8
1
1
1(24 4 14)9
1(13/11/14)9
1
1
29
18
63
36
3Y11P
36
3Y11P
15
3Y11P
Stratton PRU
1(9/1/14)9
1(9/1/14)10
1(9/1/14)9
1(23/1/14)10
1(27 3 14)9
1(8/5/14)8
Stratton PRU
1(18/9/14)7
1(18/9/14)9
1(2 10 14)9
1(2 10 14)10
3(16/10/14)10
1(16/10/14)9
1(11/12/14)8
1(11/12/14)10
1(8/1/15)8
1(8/1/15)7
1(8/1/15)9
1(22 1 15)11
1(26 2 15)7
1(7/5/15)9
1(7 5 15)9
1(25 6 15)10
1(9 7 15)9
34
Riverside
1(13/3/14)9
Tuition Service
Page 29
further info – come to
future panel)
1(5 2 15)9
1(26/3/15)8
1(7/5/15)9
1(21 5 15)9
1(25 6 15)8
68
1(13/11/14)9
1(22 1 15)10 (tuition
service)
1(22 1 15)8
1(22 1 15)8
1(5/2/15)8
1(26 2 15)9 (tuition
service)
1(26 2 15)9
1(26/3/15)10
1(7 5 15)10
1(11 6 15)8
1(9/7/15)9
Economy & Skills
2013/14
2013/14
2013/14
2013/14
2014/15
2014/15
2014/15
2014/15
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL (referrals)
SENT TO F.A.P.
PUPIL
ALLOCATED
AT FAP
PANEL
TOTAL IN
TOTAL
TOTAL
(referrals) SENT
TO F.A.P.
1(27 3 14)10
1(24 4 14)9
1(24 4 14)9
1(8/5/14)7
1(8/5/14)9
1(22/5/14)10
1(22/5/14)9
1(12/6/14)9
1(12/6/14)10
1(12/6/14)10
1(12/6/14)8
1(26 6 14)9
1(26 6 14)10
1(9 7 14)8
KEPT IN
1(5/2/15)9
Out of
Borough
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 30
KEPT IN
Economy & Skills
Table 7a and 7b: Ethnicity, gender and percentage of pupils entitled to free school meals/receiving pupil
premium
Table 7a
ETHNICITY DATA TABLE
2012/13 to 2014/15
2012/13
(Total 66 pupils)
Swindon School
Population
2012/13
Plus Overall Borough Data
2013/14
(Total 53 pupils)
Swindon School
Population
2013/14
2014/15
(Total 51 pupils)
Swindon
School
Population
2014/15
% OF
TOTAL
CATEGORY
% OF
TOTAL
(No of
pupils)
% OF
TOTAL
CATEGORY
% OF
TOTAL
(No of
pupils)
% OF
TOTAL
CATEGORY
% OF
TOTAL
(No of
pupils)
White
British
Mixed
White
Other
Asian
Black
Not Known
86% (57)
79%
87% (46)
77%
74%
4%
4%
4% (2)
4% (2)
5%
5%
6% (3)
4% (2)
5%
6%
2% (1)
2% (1)
0
8%
2%
1%
0
2% (1)
4% (2)
9%
2%
1%
BME Total
14% (9)
20%
BME Total
9% (5)
22%
White
British
Mixed
White
Other
Asian
Black
Not Known
Other
BME Total
80% (41)
6% (4)
5% (3)
White
British
Mixed
White
Other
Asian
Black
Not Known
6% (3)
2% (1)
0
2% (1)
20% (10)
10%
2%
2%
1%
24%
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 31
Economy & Skills
Table 7b: Gender and Free School Meal entitlement/pupil premium
eligibility (2014/15).
2010/11
2011/12
2012/13
2013/14
2014/15
Male
33 (67%)
39 (72%)
47 (71%)
42 (79%)
35 (69%)
Female
16 (33%)
15 (28%)
19 (29%)
11 (21%)
16 (31%)
Free School
Meals
Entitlement
Pupil
Premium
Eligibility
16 (33%)
19 (35%)
34 (52%)
23 (43%)
19 (37%)
32 (63%)
Tables 7a/7b Data headlines

From the perspective of ethnicity there is no significant discrepancies between
the overall school population data and the percentage of the ethnic groupings
who are being referred through the FAP.

White British pupils are the only grouping that are significantly above the
general school population data (80% as opposed to 74% of the total school
population)

In 2012/13 over half of the total (34) pupils referred were eligible for pupil
premium funding. In 2013/14 43% of pupils (23) referred to the FAP were
eligible for pupil premium funding and in 2014/15 this has increased to 63% of
the pupils referred (32).

Referrals to the FAP have been 33% female in 2010/11, 28% female in
2011/12, 29% in 2012/13 and 21% female in 2013/14 and 31% female in
2014/15.
Comments made at review;

Swindon is performing broadly in line with local data in terms of the ethnicity of
pupils coming through the FAP
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 32
Economy & Skills
Table 8: Swindon permanent exclusion/permanent exclusion withdrawal data with national comparator from
2010/11 to 2014/15 (including primary sector formal permanent exclusions).
ACADEMIC YEAR
FORMAL PERMANENT
EXCLUSION
PERMANENT
EXCLUSION
WITHDRAWAL
19
PERCENTAGE OF ALL
SCHOOL
POPULATION
SWINDON
0.05
PERCENTAGE OF ALL
SCHOOL
POPULATION
ENGLAND
0.07
2010/11
10
2011/12
15
23
0.05
0.07
2012/13
13
(this figure includes one
decision quashed by
Independent Review
Panel)
29
0.04
0.06
2013/14
13
(this figure includes one
decision quashed by
Independent Review
Panel)
28
31
(Note: one Permanent
Exclusion Withdrawal
after last FAP 9/7/14)
0.05
0.06
21
N/A
N/A
2014/15
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 33
Economy & Skills
Data headlines;

Swindon has consistently performed better than the national comparator figures for permanent exclusion since the introduction of
the Fair Access Panel in 2009.

The number of formal permanent exclusions reduced by 64% between 2009/10 (28) and 2012/13 (13). This figure was
maintained during 2013/14 (13).

During 2014/15 the number of permanent exclusions in Swindon more than doubled to 28 (26 secondary) from 13 (7 secondary)
in 2013/14

The number of permanent exclusion ‘withdrawals’ increased from 19 to 23 in 2010/11 and then again to 29 in 2012/13 and to 31
in 2013/14.

There was a fall of 32% in the number of pupils subject to a withdrawn permanent exclusion during 2014/15.

There has been a gradual rise in the numbers of pupils who have reached the point of permanent exclusion and who have been
subject to either permanent exclusion or withdrawn permanent exclusion from 29 in 2010/11 to 49 in 2014/15.
Comments at review;

Rising trend in pupils reaching point of permanent exclusion – reflected in some other areas in South West.

We have limited alternative provision pre 16 in Swindon (up to 33 at Oakfield).

Pupils at college under elective home education – there is no check and balance for pupils of statutory school age.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 34
Economy & Skills
Table 9: Graph showing volume of permanent exclusion; permanent exclusion withdrawal; managed
move/managed transfer and reintegration from EOTAS from 2009/10 to 2014/15.
31
30
 29(6)
X 28
 29
—X—
 28
Formal Pex
 25
25
—— Pex
Withdrawal
 24
 24(3)
 23

20
21
 19
—— Managed Move
Transfer
( ) = Successful MM
& Taken on Roll
—— Reintegration
From EOTAS
( ) = Successful
Reintegration &
Taken on Roll
 17(10)
X 17
16(6)
X 15
15
9
8
 13
X 10
8
2009/10
2010/11
2011/12
10
X 13
X 13
 10(4+1*)
 8(4)
5
2012/13
* Parent made decision to Elective Home Educate; school would have taken pupil on roll.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 35
2013/14
2014/15
Economy & Skills
Data headlines

Formal permanent exclusion in 2014/15 has risen to the highest level since prior to 2009/10.

Secondary sector permanent exclusion has increased considerably to 26 during 2014/15 whilst permanent exclusion in primary
sector has fallen from 6 during 2013/14 to 2 during 2014/15.

Permanent exclusion withdrawal has fallen by one third during 2014/15 compared to 2013/14 following an increasing trend from
2010/11.

Managed moves fell 50% between 2009/10 and 2010/11 and then almost doubled in 2011/12. In 2012/13 there was a slight
reduction.

Managed moves increased significantly by 81% between 2013/14 and 2014/15 following a 33% fall during 2013/14 as compared
to 2012/13.

The level of reintegration from EOTAS was on an upward trend with a significant increase of 89% during 2012/13. During
2013/14 this figure fell by over 50% to 8. There has been a 20% increase of pupils proposed for reintegration to 10 during
2014/15.

The number of pupils subject to the permanent exclusion process (permanent exclusion withdrawal/formal permanent exclusion)
fell to its lowest level (29) during 2010/11 and has risen to its highest level (49 during 2014/15)...
Comments made at review

More activity noted in the area of managed moves – proactive intervention to avoid permanent exclusion.

During 2014/15 numbers of formal pex exceeded pex withdrawal for the first time since pex withdrawal was introduced.

It may be good to include number of successful managed moves on this graph and in addition number of pupils reintegrated and
taken on roll.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 36
Economy & Skills
Table 10: Y11 Admissions Protocol
Implemented from January 2015
Pupils Placed
TOTAL
School Allocated
Fair Access Panel
Date
1
Ridgeway
22/01/2015
1
St Joseph’s Catholic College
26/02/2015
1
Kingsdown
26/03/2015
3
Data headlines
 This element of the FAP only introduced in January 2015 – there will be
significantly more data for 2015/16
Comments from review;
 It was noted that SASH requested that this element of FAP was introduced.
Process is working well with LA colleagues from Admissions taking the lead at
panel meetings.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 37
Economy & Skills
SECTION 3
KEY AREAS DISCUSSED – REVIEW OF PREVIOUS ACTIONS –
FUTURE ACTION PLAN





Reintegration from EOTAS following permanent exclusion.
Managed moves
Permanent Exclusion Withdrawal.
Fast Track reintegration
Quality assurance processes
Reintegration from EOTAS following permanent exclusion.
During 2012/13 fifteen pupils were reintegrated from EOTAS and ten were still in
place at the end of the academic year (66% success)
During 2013/14 seven pupils were reintegrated from EOTAS and four were still in
place at the end of that academic year (57% success)
During 2014/15 nine pupils were reintegrated from EOTAS (one pupil did not begin
the reintegration process) and six were still in place at the end of the academic year
(66% success).
As previously noted all incidences of unsuccessful reintegration do come back to the
Fair Access Panel as part of the quality assurance process.
During previous reviews the following points have been highlighted as having a key
impact on successful reintegration;

Some pupils struggle with adapting to a mainstream timetable when they have
been used to an EOTAS model.

Family support needs to be maximised throughout the process.

It is agreed best to move pupils back to mainstream as soon as possible and
appropriate to avoid them becoming too engrained in the EOTAS
arrangements. It is critical that pupils are returned to mainstream school at the
earliest appropriate opportunity.

It is a concern of noted by EOTAS members in their consideration of a pupil
being ‘ready to return’ that once a pupil reaches KS4 the chances of
successful reintegration are limited.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 38
Economy & Skills
Action highlighted for 2015/16:
 Behaviour and Attendance group to develop a guidance document that
identifies best practice in ensuring a successful reintegration and the
management of pupils where reintegration is not unsuccessful. EOTAS team
to take this forward in consultation with B+A leaders group. This will include
preparing a pupil for reintegration and meeting expectations in the
mainstream.
 Behaviour and Attendance group to consider the development of other routes
that can provide an opportunity in a mainstream school for a permanently
excluded pupil (such as a ‘sponsored return’). Proposal would be that EOTAS
team broker such arrangements with individual schools.
 It was proposed and agreed that in the cases of an unsuccessful reintegration
there will be a decision made (based on each individual case) as to whether
the pupil concerned should return to their EOTAS setting straight away or, as
is currently the case, wait until papers are presented at the next available
FAP.
 During the review meeting a proposal was made for consideration of provision
of transport (bus pass) where this would provide better opportunity of a ‘fresh
start’ for a pupil and this would also increase access to schools across the
Borough
Managed Moves:
During 2012/13 twenty-four pupils were referred for a managed move. Three pupils
were taken on roll and one pupil was continuing their ‘trial period’ as they moved in to
the 2013/14 academic year. (13% success)
During 2013/14 sixteen pupils were referred for a managed move. Six pupils were
taken on roll and one pupil was continuing their ‘trial period’ as they moved in to the
2014/15 academic year. (43% success)
During 2014/15 twenty nine pupils were referred for a managed move. Six pupils
were taken on roll and 2 pupils were continuing their ‘trial period’ as they moved in to
the 2015/16 academic year. (27% success)
As is the case with unsuccessful reintegration from EOTAS all cases of unsuccessful
managed move are considered at the Fair Access Panel and a vote is taken on
supporting the curtailment of the move based on the evidence presented. Many
votes are unanimous in outcome and during 2014/15 there were no cases voted
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 39
Economy & Skills
upon where it was deemed that the curtailment of the managed move was
inappropriate.
It was proposed and agreed that in the cases of an unsuccessful managed move
there will be a decision made (based on each individual case) as to whether the pupil
concerned should return to their home school straight away or, as is currently the
case, wait until papers are presented at the next available FAP
An observation was made at previous review of panel process that there is evidence
that supports the theory that where a managed move has been unsuccessful and a
pupil returns to their home school they could ‘turn things around’. This has proved to
have been the case and during 2014/15, of the ten pupils who were unsuccessful in
their managed move, five were still attending their home school at the end of the
academic year.
Action
During the review meeting a proposal was made for consideration of provision of
transport (bus pass) where this would provide better opportunity of a ‘fresh start’ for a
pupil and this would also increase access to schools across the Borough.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 40
Economy & Skills
Permanent Exclusion Withdrawal;
Permanent exclusion withdrawal has fallen by one third during 2014/15 compared to
2013/14 following an increasing trend from 2010/11. This is the first time that the
number of formal permanent exclusions has exceeded the number of permanent
exclusion withdrawals since the process began.
The view of the Exclusion and Reintegration Officer is that this is partly due to an
increased number of parents/carers exercising their right to challenge a Head
Teacher decision.
The overall number of pupils reaching the point of permanent exclusion has been 40
in 2012/13 38 in 2013/4 and 47 in 2014/15.
The process was again discussed at length at the Review Meeting and again it was
agreed that Swindon should continue to offer the permanent exclusion withdrawal
process at this time.
The process has been reviewed by the B+A leaders group as was previously
proposed in November 2013. See action plan update.
Further issues highlighted during the review:
Membership:
A proposal was made that Swindon University Technical College (KS4 pupils only)
should be considered as a partner school. The review meeting agreed in principle
with this proposal which can be explored further during the current academic year.
The Principal of the UTC is to observe the FAP in January 2015
Process;
It was proposed other than in exceptional circumstances at the very least an Early
Help Record (EHR) and Team around the Child (TAC) should be a minimum
requirement for all cases referred to the FAP. The FAP referral front sheet does
prompt for this information.
It was agreed that regular contact should be re-established with the Secondary Head
Teacher group (SASH).
Background information;
It was suggested that in addition to the data already collected it may be useful to
examine the demographic (post code) and destination data information related to the
pupils that move through the Fair Access Panel.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 41
Economy & Skills
Fair Access Panel Arrangements for 2015/16:
Panel members have gratefully accepted the offer of St Joseph’s Catholic College to
host the FAP and Behaviour and Attendance Leaders meetings during 2015/16.
FAP Review Sept 2012 – July 2015
Printed January 2016
Page 42
Economy & Skills
Appendix 1 Review of Action Plan 2014/15
Target and Objective
Actions
By whom and Success Criteria and outcome
by (date)
Develop good practice
guidance - withdrawn
permanent exclusion
process.
Review withdrawn permanent exclusion
process. Develop and agreed good
practice guidelines
Develop a new process for
reintegration of pupils.
New guidelines are drafted for
consultation and agreement.
Behaviour &
Attendance
leads/Local
Authority
Officers/EOTAS
colleagues
April 2015
N Pickering
Ben Slater
April 2015
Process is tried.
From data analysis KS2
pupils are identified for
early intervention.
Working group is established to analyse
data.
Pupils are identified for attention.
Secondary schools target identified pupils
for specific support during Y6/Y7
transition.
FAP Review Sept 2012 – July 2015
Printed January 2016
Behaviour &
Attendance
leads in
consultation
with Local
Authority
Good practice guidelines are issued.
December 2015; This process has been reviewed
and good practice points have been incorporated
in to the FAP process and systems. Achieved.
Increased numbers of pupils are successfully
reintegrated to mainstream school.
December 2015; New guidelines have not yet
been finalised in relation to best practice for the
reintegration of pupils and this action is carried
over to 2016. Not yet achieved.
There is evidence that pupils are identified for
early intervention and that this has been provided.
December 2015; This work has been piloted in
Commonweal Academy and Isambard Community
School and has proved very useful. During 2016
representations will be made to the Primary Head
Teacher Group SAPH to develop this further.
Achieved and will be developed further.
Page 43
Economy & Skills
Appendix 2 – Action Plan 2015/16
Target and Objective
Actions
By whom
and by
(date)
Success Criteria
Develop a partnership with
Swindon University Technical
College (UTC) in relation to the
work of the FAP.
Principal of UTC to visit FAP.
January 2016
Visit taken place.
Develop a shared understanding of how FAP
processes may support joint working in the
following areas;
 Referral process
 A shared graduated response
 Curriculum parallels
 Development of a 2 way process
Gain agreement on the source of funding for
this proposal.
Behaviour &
Attendance
Leaders group,
UTC
colleagues –
July 2016
A plan of action is developed and implemented if an
appropriate case is highlighted.
Behaviour &
Attendance
Leaders group
and Local
Authority March
2016.
Funding agreed and bus passes allocated as
appropriate.
Consider the impact of offering a bus pass on
a case by case basis and introduce to
managed move case discussions.
School Pastoral
Leads in
consultation
with Exclusion
and
Reintegration
Officer.
Head Teacher
EOTAS. March
2016
Managed Moves – Explore the
feasibility of providing a bus
pass (financial contribution?) to
pupils if this is a major barrier to
accessing a wider range of
schools and to provide the best
opportunity for success.
Reintegration – develop a range
of other strategies to involve
pupils within the mainstream
where reintegration has been
unsuccessful.
Build on the ‘sponsored return’
strategy developed by EOTAS
during 2015.
Develop a menu of opportunities to share
with schools.
Ensure that where strategies are
implemented they are recorded on FAP data.
FAP Review Sept 2012 – July 2015
Printed January 2016
Opportunities developed and shared with schools. Any
pupil subject to such an opportunity is noted on FAP
data.
EOTAS Head
Teacher –
Chair of FAP
March 2016.
Page 44
Economy & Skills
Safeguarding – Develop a
process to ensure that all pupil
referrals referred to the FAP are
screened in relation to Social
Care/Police Service
involvement.
Reintegration; - Develop
Best practice guidelines in
relation to the achievement of
successful reintegration.
Develop a set of ‘Principles of
good behaviour’ for Swindon
Secondary Schools’.
Reinstate regular FAP
monitoring meetings with a
representative of SASH.
Referring school to check with Family
Contact Point for any pertinent information
that may affect the movement of a pupil.
Referring
School Jan 16.
Exclusion and Reintegration Officer to check
on the position for the period between a
referral being received in the Local Authority
and the panel date.
Agree a working group to take this forward.
Exclusion and
Reintegration
Officer. Jan 16
Behaviour &
Attendance
Leaders Jan
2016.
Checks undertaken for each referral and recorded in the
panel minutes.
Guidance issued
I
Increase in the number of pupils successfully
reintegrated to mainstream school.
Draft guidance document produced including
pointers as to what constitutes a successful
reintegration/failed reintegration and advice
on preparing pupils for the expectations of a
mainstream placement. .
March 2016.
Implement and share guidance document.
April 2016.
Agree a working group to take this forward.
Behaviour &
Attendance
Leaders Jan
2016.
Principles of Good behaviour document developed and
in place.
Draft document produced and consulted
upon.
Contact to be made with Chair of SASH,
format of monitoring agreed.
March 2016.
Shared understanding leads to greater consistency in
supporting pupils with challenging behaviour.
Monitoring meetings in place.
FAP Review Sept 2012 – July 2015
Printed January 2016
Chair of FAP
Jan 2016.
Page 45
Economy & Skills
Develop the wider sharing of
KS2 Risk of NEET indicator
(RONI) with Secondary Schools
in order to support Y7 pupil
entry.
Build on practice from 2015 liaise with
Primary Head Teachers (SAPH chair) in
order to share this data across all areas.
Chair
Behaviour &
Attendance
Leaders/Chair
FAP Jan 2016.
SAPH meeting attended.
March 2016.
FAP Review Sept 2012 – July 2015
Printed January 2016
Data available to all secondary schools.
Preparation for Y7 intake September 2016 improved
and impact recognised across all secondary schools.
Page 46