Qualtrics Quick Reference Guide
What is Qualtrics?
Adding Items to a Survey
Qualtrics is an easy to use, full-featured, web-based
tool for creating and conducting online surveys. Tufts’
customized version of Qualtrics is available to all
current faculty, clinical affiliates*, staff, and students
via a dedicated website.
Once a survey is created, you can add as many
questions as your survey needs. Qualtrics has 19
different Item Type options available. The default
type is Multiple Choice.
*All use of Qualtrics must be in support of the University's
administrative, teaching, and/or research work. Tufts' license does
not extend to affiliate organizations unless use of the license is in
support of research that originated within an academic unit at Tufts
University.
1. Click the green Create a New Item button.
2. In Q1, click into the section Click to write
the question text.
Logging into Qualtrics
To log into Qualtrics:
3. Type your survey question.
4. Press Tab (This will automatically move you
to the first choice option.).
5. In Click to write Choice 1 type the first
option.
6. Press Enter.
1. Open a web browser
https://tufts.qualtrics.com.
and
go
to
2. Login using your Tufts Username and Tufts
Password.
3. Click Log In.
If you are logged into Qualtrics and leave your
computer unattended, Qualtrics will log you out after
an hour.
Creating a Survey
1. Click Create Survey on the My Surveys tab.
2. In the window displayed, select Quick
Survey Builder.
3. In Survey Name enter the name of your
new survey.
4. Click Create Survey.
Once you click the Create Survey button, you are
navigated to the Edit Survey tab. This tab displays
the progress of your survey as you add and modify
questions.
7. Repeat till all choices are entered.
8. Click the green Create a New Item button to
add another question.
To change the item type:
1. Click the green Create a New Item button.
2. In the right Variations window, click the
green dropdown button below the Change
Item type section (It will probably say Multiple
Choice).
3. Select the new item type (Hovering over the
various item types display an example of the
question outcome).
4. Enter question and response information
appropriate for the item type selected.
Qualtrics Quick Reference Guide
Distributing a Survey
In order to begin collecting data from respondents
you must first activate your survey. You can distribute
anonymous surveys or use the Qualtrics Mailer to
distribute your survey to large groups of people and
track their progress.
Creating an Anonymous Survey
1. Click on the Distribute Survey tab.
2. On the right side of the window, click the
green Activate Survey button.
11. Create and format your message (Do not
modify anything below the text Follow this
link to the Survey:).
12. Click Schedule Mailing.
Monitoring a Survey
The Responses section of the View Results tab is the
best place to clean up your data or taking a quick
look at an individual response.
1. Click on the View Results tab.
To look at an individual survey response:
3. This
will automatically create
Your
Anonymous Survey Link. (This link will not
track identifying information).
4. Copy the link and paste it into an email or
website for respondents to participate in the
survey.
Distributing a Survey Using the Qualtrics Mailer
1. Click on the Distribute Survey tab.
2. On the right side of the window, click the
green Activate Survey button.
3. Click Email Survey.
4. In To: click the Please Select… dropdown.
5. Select Enter Email Address…
2. Click Responses.
3. Click on the Recorded Responses tab.
a. Recorded Responses tab: closed
responses recorded in your data set.
b. Responses in Progress tab: Responses
not included in reports until completed or
expired.
4. Click on the link in the Response ID
column.
5. A document of the individual respondent’s
answers is generated.
To look at cumulative responses of a survey:
6. Click View Reports.
7. Under Report Name click on Initial Report
(This report displays number of responses,
percentages and statistical data for each
question).
8. Click Next Page to view the next question.
OR
6. Create a Panel Name.
7. Enter Email and Names.
9. Select the question you want to review in
the navigation pane on the left.
Technical Support
8. Click Create.
9. In When: select timing for sending the
message.
10. In the Message section type Subject.
If you have any questions about Qualtrics please
contact the TTS Service Desk by email at
[email protected] or by phone at 617-627-3376.