Status Codes for Applicant Tracking
The composite matrix must include codes for all applicants not going forward to the next step. Specific
reasons for a status decision must be kept in the search file; either on the matrix or by other documented
means.
Reject Codes:
Code
Step
R1
Initial review
R2
Initial review
R3
Initial review
R4
Initial review
R5
Initial review
R6
Review of preferred qualifications
R7
Review of preferred qualifications
R8
Review of preferred qualifications
R9
Review of preferred qualifications
R10
Review of preferred qualifications
R11
After Phone interview
R12
After Phone interview
R13
After Phone interview
R14
After On-campus interview
R15
After On-campus interview
R16
After On-campus interview
R17
References and/or background check
R18
Late Application
Withdrawal Codes:
Code
Step
W1
Initial review
W2
Committee review and matrix
W3
Committee review and matrix
W4
Committee review and matrix
W5
Committee review and matrix
W6
Committee review and matrix
W7
Committee review and matrix
W8
Phone interview
W9
Phone interview
W10
Phone interview
W11
Phone interview
W12
Phone interview
W13
Phone interview
W14
Phone interview
W15
On-campus interview
W16
On-campus interview
W17
On-campus interview
W18
On-campus interview
W19
On-campus interview
W20
On-campus interview
W21
On-campus interview
W22
Post offer
W23
Post offer
W24
Post offer
W25
Post offer
W26
Post offer
W27
Post offer
W28
Post offer
W29
Incomplete Application
Reason
Does not meet minimums – Education
Does not meet minimums – Experience
Does not meet minimums – Combination education and experience
Does not meet minimums – Certifications or licenses
Does not meet minimums – Skills
Not best qualified – Education
Not best qualified – Experience
Not best qualified – Combination education and experience
Not best qualified – Certifications or licenses
Not best qualified – Skills
Not best qualified – Education
Not best qualified – Experience
Not best qualified – Skills
Not best qualified – Education
Not best qualified – Experience
Not best qualified – Skills
Failed reference or background check – include specific reasons in file
Offer was made and/or accepted prior to application being received
Reason
Withdrew before application review
Preferred qualifications - Salary requirements
Preferred qualifications - Unable to relocate
Preferred qualifications - Unable to travel
Preferred qualifications - Work schedule/teaching load
Preferred qualifications - Offered other job
Preferred qualifications – Applicant did not specify
Salary requirements
Unable to relocate
Unable to travel
Work schedule/teaching load
Offered other job
Unable to contact (attempted at least 2 times)
Applicant did not specify
Salary requirements
Unable to relocate
Unable to travel
Work schedule/teaching load
Offered other job
No show
Applicant did not specify
Salary requirements
Unable to relocate
Unable to travel
Work schedule/teaching load
Offered other job
Unable to contact (attempted at least 2 times)
Applicant did not specify
Applicant submitted incomplete application; Contacted candidate RQFH with
no response