Vendor Information
Frederick’s Oktoberfest 2016
October 1st and 2nd
Frederick Fairgrounds, Frederick, MD
Vendor Fees and Requirements
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This Application will be reviewed by our Vendor Committee. You will be notified within ten (10) days of
receipt of your Application if it has been approved. We reserve the right to deny/reject any Application for any
reason. Your check will be returned if Application is not accepted.
No covering, drapes, etc. provided.
$20 charge for two-day rental of 6’ table with two chairs if needed.
Vendors must supply their own extension cords and 10x10 tent(s).
Vendors must provide a Certificate of General Liability showing at least $1,000,000 General Liability
Coverage naming the following as additional insured with regards to this event: See attached for information
on the wording for the "additional insureds" ... OR ... sign the attached Waiver and Release Form and submit
with your application.
PRE-REGISTRATION
Non-Refundable Deposit (unless not approved by committee)
Full and final payment due no later than August 1, 2016
Regular 10x10
Regular 10x20
(grass)
(grass)
$300
$400
Table/chair rental
Supreme Location 10x10** (see below)
$400
Supreme Location 10x20** (see below)
$500
**limited availability
**Electric available at these spaces
**Booths along Building 9 (Food Hall)
**Booths along the main tent in front of bathrooms
Late Registration – After August 1, 2016
Full payment due with application
$20
Vendor Application – Frederick’s Oktoberfest 2016
Frederick Fairgrounds, Frederick, MD
www.FrederickOktoberfest.org
Your Name: __________________________________________________________________________________
Business Name: _______________________________________________________________________________
Business Website:______________________________________________________________________________
Address:_____________________________________________________________________________________
Cell Phone: __________________________ E-mail:_________________________________________________
What will you be selling at Frederick’s Oktoberfest 2016? ______________________________________________
Will you keep your booth OPEN after 6:00 pm
YES
Do you need tables? (if yes, add $20 per table) ________
NO
If yes, how many? __________
***KIDS AREA -- If you wish to be close to the children’s area, please note there are NO Supreme locations
adjacent to the children’s area. Please indicate if you wish to be near the children’s area.***
Non-Refundable $100.00 Deposit + Final Payment due on or before August 1, 2016
Regular 10x10
Regular 10x20
(gravel)
(gravel)
$300
$400
Supreme Location 10x10** (see below)
$400
Supreme Location 10x20** (see below)
$500
**limited availability
**Electric available at these spaces
**Booths along Building 9 (Food Hall)
**Booths along the main tent in front of bathrooms
Booth Fee……….……….…. $_________
Table Chairs……….……….. $_________
Total fees……….………..…. $_________
Table/chair rental
REQUESTED SPACE
Kids area
YES NO
Stay open past 6pm YES NO
Total Fee……….…….……. $_________
Deposit ($100 minimum)..…. $_________
Balance Due......................…. $_________
CREDIT CARD PAYMENT INFORMATION:
 Name on card
 Card Type - MasterCard / VISA / Discover / AmEx
 Card #
 Zip code to which the card is billed
 CVS #
Expiration Date:
 Email
 Phone #
For reservation, please complete application, insurance certificate, and
$100 non-refundable deposit (payable to “Frederick’s Oktoberfest”) to:
Frederick’s Oktoberfest
P. O. Box 3467
Frederick, Maryland 21705
Attn: Vendor Committee
$20
INSURANCE REQUIREMENTS
We must receive either one of the following from your company for Frederick’s Oktoberfest:
1. Vendors must provide a Certificate of General Liability showing at least
$1,000,000 General Liability Coverage naming the following as additional
insured’s with regard to this event:
Frederick’s Oktoberfest
Rotary Club of Carroll Creek
Rotary Club of Southern Frederick County
Rotary International
The Great Frederick Fair, Inc. and
The Frederick County Agricultural Society Inc.
OR
2. A signed copy of our Waiver / Release Form (attached)
These are due with the application, but no later than September 1, 2016.
Without one of these documents on file with us, you will not be able to set up.
We will need either one of these immediately BEFORE you will be able to
work in your booth.
If you need to communicate with us regarding your certificate, please send
an e-mail to [email protected].
Please send your certificate or waiver/release to:
Frederick’s Oktoberfest
P. O. Box 3467
Frederick, Maryland 21705
Attn: Vendors
240-285-7291
[email protected]
WAIVER AND RELEASE
THIS WAIVER AND RELEASE is made by _________________________________________ (Vendor Company
Name) in favor of FREDERICK’S OKTOBERFEST, The Rotary Club of Carroll Creek and Rotary
International.
INTENT
(1) THIS WAIVER AND RELEASE MUST BE PROVIDED TO FREDERICK’S OKTOBERFEST BY THE
VENDOR WHO, AFTER MAKING REASONABLE ATTEMPTS, IS NOT ABLE TO PROVIDE
FREDERICK OKTOBERFEST WITH A CERTIFICATE OF INSURANCE AS DESCRIBED IN THE
VENDOR APPLICATION.
(2) AS SIGNATORY TO THIS WAIVER AND RELEASE, VENDOR. ASSUMES ALL RESPONSIBILITY
FOR AND RELEASES THE FOLLOWING PARTIES:
 Frederick’s Oktoberfest
 Rotary Club of Carroll Creek
 Rotary Club of Southern Frederick County
 Rotary International
 The Great Frederick Fair, Inc. and
 The Frederick County Agricultural Society Inc.
FROM ALL CLAIMS AS DESCRIBED BELOW ARISING FROM THE VENDOR'S
PARTICIPATION IN FREDERICK’S OKTOBERFEST.
CONDITIONS:
(1) Waiver and Release: The Vendor assumes all responsibility for and all risk of any damage or injury whether to property or
person, including death that may occur to the Vendor, its employees, agents, licensees, or invitees at or in connection with
Frederick’s Oktoberfest. The Vendor further releases all parties shown under # (2) above, its officers, directors, employees,
agents and volunteers from all claims, demands, rights or causes of actions, present or future, known, anticipated or
unanticipated, resulting from or arising out of or incident to the Vendor's use of any facilities at the Frederick Fairgrounds or as
result of or incident at Frederick’s Oktoberfest.
(2) Miscellaneous: This Waiver and Release is in addition to and not by way of limitation of any term, covenant, condition or
indemnification in the Vendor Agreement. Vendor understands and acknowledges that Vendor may be waiving important legal
rights by its execution of this form and Vendor acknowledges that it has had an opportunity to review this form with counsel of
its choice. The person executing this Waiver and Release on behalf of the Vendor hereby confirms that he or she is authorized to
do so.
IN WITNESS THEREOF, Vendor, by its duly authorized representative, has executed this form.
WITNESS:
AUTHORIZED REPRESENTATIVE:
Please send your certificate or
waiver/release to:
NAME:
TITLE:
Frederick’s Oktoberfest
P. O. Box 3467
Frederick, Maryland 21705
Attn: Vendors
COMPANY:
DATE: