Request for Proposals
For
Alice M. Harte Charter School
Alice M. Harte
4422 General Meyers Avenue
New Orleans, LA 70131
Phone: 504-373-6281 Fax: 504-304-1817
REQUEST FOR PROPOSAL FOR SCHOOL JANITORIAL SERVICES
Inspire NOLA Charter School Foundation is requesting proposals for school
janitorial services as describes in section III, “Service Requirements”. Responses are
due to Inspire NOLA at Alice Harte Charter School located at 4422 General Meyer
Ave, New Orleans, Louisiana 70131 by 3:00 p.m. on July 1, 2013.
I.
Proposal Instructions
All bids should be submitted via email to [email protected], (Alice M.
HARTE) fax to 504-304-1817, or mailed/hand-delivered to 4422 General Meyer
Ave, New Orleans, Louisiana 70131 by 2:00 p.m. on July 1, 2013. Late bids will
not be accepted.
All bids should be submitted with a minimum of 3 customer references with
contacts, school references are preferred, commercial references with similar or
larger square footage acceptable.
All questions, about scope or site visits, should be directed to Jeremy Geary
(Alice M. Harte Charter School) via email [email protected] or phone 504473-4888 (cell) between the hours of 9:00 a.m. – 2:00 p.m. Monday – Friday.
II.
Proposal Evaluations
Inspire NOLA reserves the right to reject any and all proposals received as a
result of this RFP.
The selection proposal will be the most advantageous regarding price, quality of
service, the Contractor’s qualification and capabilities to provide the specified
service, and other factors, which Inspire NOLA may consider.
III.
Service Requirements
We are looking for a full service janitorial company.
The selected contractor agrees:
1. To utilize appropriate industry standard tools, chemicals and materials
for each necessary application.
2. To utilize the most effective, school safe chemicals available
3. To maintain, at each site, a binder of the Master Safety Data Sheets for
every chemical utilized in cleaning the school building.
4. To maintain, for each restroom and common space, a 14 day cleaning log
with date, time, and signature fields.
5. Desired services and frequency is described in the table below:
Facility Days of Operation
Facility Hours of Operations
Service Days
Facility Service Hours
Alice M. Harte
Monday - Friday
8:00 a.m. - 3:00 p.m.
M - F; as needed
6:30 AM - necessary
Edna Karr High School
Monday - Friday
8:00 a.m. - 3:00 p.m.
M - F; as needed
6:30 AM - necessary
Regular Schedule
Cleaning
All cleaning must be performed utilizing the most appropriate, safest available, cleaning methods.
Classroom & Offices
Space Cleaning
Daily
Daily
Black/White Boards
Daily
Daily
Walls (marks, stains, smudges)
Daily
Daily
Spot Mop
Daily
Daily
Sweep with Dust Control
Daily
Daily
Disinfect Work Surfaces
Daily
Daily
Interior Glass Doors & Windows
Daily
Daily
Empty Trash/ Replace Liners
Daily
Daily
Damp Mop (entire classrooms)
Weekly
Weekly
Buff Hard Floors
Bi-Monthly
Bi-Monthly
Vacuum carpets, rugs & mats
Daily
Daily
Dust (furniture, ledges, shelving)
Weekly
Weekly
Entrances, Commons & Hallways
Space Cleaning
Walls & Doors: Remove Marks
Spot Mop
Dust Mop or Sweep
Clean Kick Plates
Buff Hard Floors
Damp Mop
Dust/ Wipe Desks, Tables
Dust other surfaces: high and low
Empty trash liners
Furniture: clean appropriately
Spot & stain removal: all surfaces
Water fountains: disinfect
Vacuum carpets, rugs, and mats
Interior Glass Doors & Windows
Metal fixtures throughout: polish
Interior trash - collect and dispose
Daily
Daily
Daily
Daily
Daily
Weekly
Weekly or as needed
Weekly
Weekly
Daily
Daily
Weekly
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Weekly
Weekly or as needed
Weekly
Weekly
Daily
Daily
Weekly
Daily
Daily
Daily
Daily
Daily
Exterior trash collect and dispose to
12' from end of covered entry
Clean elevator incl. Door slide wells
Twice a day
n/a
Twice a day
Weekly
Polish elevator doors
n/a
Weekly
Gymnasium
Dust mop Gym Floor
Remove trash from seats
Remove Graffiti from benches and
seats
n/a
n/a
n/a
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Weekly or as needed
Daily
Weekly
Weekly
Daily
Daily
Daily
Daily
Daily
Daily
Weekly or as needed
Daily
Weekly
Weekly
Restrooms, Locker rooms & Showers
Empty Trash
Refill Soap and Paper Products
Disinfects toilets & urinals
Disinfect sinks and showers
Clean and polish all Metal fixtures
Walls and partitions: Remove graffiti
Sweep floors
Damp mop: floors & lower walls
Scrub grout: Floors & lower walls
Hi/Lo Dusting
Holiday, Vacation and
Summer Schedule Deep
Cleanings
Cycle cleaning include moving non-fixed
furniture to ensure a complete cleaning.
Every inch of the building needs to be
cleaned per annum. No matter how
infrequent use.
Strip, Scrub, finish all Hard Floors
Strip, Scrub, finish Lobby Floors
Strip, Scrub, finish Hallways
Strip & scrub restroom floors
Strip & scrub locker room & shower floors
Deep clean all carpets, rugs, & mats
Deep clean High Traffic Carpet areas
Clean infrequently used Spaces
Dust, Sweep, Mop storage closets
Dust, Sweep, Mop Electrical closets
Dust, Sweep, Mop ALL stairwells
Clean & Polish Gym Benches
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Semi-annually
Semi-annually
Semi-annually
Quarterly
Semi-annually
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Semi-annually
Semi-annually
Semi-annually
Quarterly
Semi-annually
The selected contractor agrees and understands that the primary role of the
Janitorial Service Provider will be to maintain a clean, safe, school facility. To that
end, the services and frequencies described above may be adjusted as necessary to
maintain the building appropriately.
All toiletries, paper towels, soap, dispensing fixtures, cleaning products, cleaning
tools, cleaning machines and labor will be supplied by the selected contractor, as a
part of this contract.
InspireNOLA will also require that the selected contractor provide labor only services
to change ceiling tiles and light bulbs for ceilings measuring 10’ high of lower and
batteries in battery operated flush valves and paper towel dispensers.
IV.
Site Walkthroughs
Walkthroughs will be conducted on (whatever dates we specify). Contact Jeremy
Geary (Alice M. Harte Charter School) [email protected] to receive information
on how to participate. Additional Walkthroughs may be scheduled, based upon
need.
The site and addresses:

V.
Alice M. Harte Charter School – 4422 General Meyer Ave., N.O., La. 70131
Insurance Requirements
At a minimum, the selected contractor must carry the following insurance for the
entire period of the awarded contract, and must name Inspire NOLA as an additional
Insured.

Workman’s Compensation insurance at a minimum $1,000,000.00 per
incident that covers all employees of contractor that works in/on the schools.

General liability or a similar comprehensive insurance policy with a
minimum of $1,000,000.00 per incident coverage for the following
 Property Damage
 Contractual Liability
 Personal or bodily injury
VI.
Proposal Inclusion
Each proposal shall include the following:




The total cost of the contract per school site
The scope of services to be provided by the contractor, including
sample duty lists
Copies of insurance coverage declaration pages
A staffing outline for each building (# of personnel, anticipated
schedules)


A description of capacity and skillsets necessary to complete the job
Three (3) references form other similar sized or larger clients – at
least one K-12 school organizational reference required
Thank you for taking the time to review our Request for Proposal. Please consider
responding.
Jeremy Geary, School Operation Manager
Alice M. Harte Charter School
4422 General Meyer Ave.
New Orleans, LA.70131
Phone: 504-473-4888
Email: [email protected]