Job Description Questionnaire
Job Title:
Central Input Bureau Supervisor
Post Number:
PO 0079 & PO 5147
Division/Department/Section:
Support Services/Corporate Development/Information
Management Unit
Information Manager PO 2679
Line Manager
(Name/Title & Post Number)
1. PURPOSE
To provide a central point of contact for force in all inputting related matters relating to force and
national systems. To manage policy, use & maintenance of Force PNC and inputting records
and assist in development of policy resulting from changes in legislation or new systems.
To supervise the Central Input Bureau staff including training and quality assurance. When
necessary, to support the head of department by attending regional or national meetings. To
maintain the dictation system and ensure that Central Input Bureau staff are appropriately
trained to use it.
2. POSITION IN THE ORGANISATION
Information Manager
Supervisor x 2 (This Post)
CIB Support Officers (x 21.5)
Staff responsible to this post:
Bureau Staff :
To ensure that relevant police information is input accurately, adequately and timely onto the
Force Wide and national systems in accordance with the principles of the Management of Police
Information (MoPI) and compliant with the National Crime Recording Standards (NCRS) and the
ACPO Compliance Strategy time guidelines.
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3.
MAIN RESPONSIBILITIES
(INPUT)
(OUTPUT)
To ensure that the Central Input Bureau meets
the ACPO Compliance Strategy time
guidelines.
Ensure that the Force is sighted in current
performance
trends,
causes
of
poor
performance, and compliance and is fully
sighted in repercussions.
To ensure Dorset Police policy, procedure and
practice is lawful, has continuity in approach
and complies with all necessary legislative
standards designed to ensure accurate
information owned on the forcewide and
national systems. Information is such that civil
litigation is avoided and crime prevention and
detection opportunities are maximised
To ensure that the Force is compliant with
national guidelines, legislation and policies.
To be fully conversant with Force computer
systems including Criminal Justice System
(CJS) Police National Computer (PNC)
Custody systems (VCS) Domestic Violence
system (DV) and Accident Records (ACU)
Crime recording (CRI) Command and Control
system and Reportable Offences system.
To ensure that all staff within the bureau
understand the MoPI principles of data quality
in that information should be recorded for a
policing purpose and be Adequate, Accurate,
Relevant and Timely.
As Supervisor of the bureau the role holder will
be the tactical lead and will work closely with
business leads to develop strategies for driving
up data standards across the Force.
Collaboration between business area experts
to ensure that there is a co-ordinated approach
to continuous improvement.
To attend local, regional and national
meetings as the tactical lead for the bureau for
when required to attend on behalf of the Data
Quality Manager, representing department.
Ensuring that the department is represented at
relevant national and Force meetings and that
the departmental Supervisors align their work.
To be the SPOC for the force in relation to the
dictation system. Responsible for programming
the system; the creation and amendment of
templates for the recording of crime and public
protection records.
The post holder is
responsible for continuous improvement of the
system, eg designing functionality to improve
data quality across the Force.
The posts holder is the SPOC for the Force in
the use of the dictation system and is therefore
responsible for ensuring that the system is
used to its full advantage; this involves
ensuring that other departments are made
aware of the potential benefits of its use.
To liaise on behalf of the department between
other departments, police forces and external
agencies.
Ensure that processes are in place to ensure
the expedient transfer of information.
Monitor compliance with the MoPI and PNC
Codes of Practice in terms of force
performance, training and quality control,
Source Document quality and timeliness,
including provision of performance information
to Divisions to ensure force compliance with
To ensure that the department meets
national targets in relation to data quality and
timeliness.
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To ensure there is no duplication and that all
information is correctly linked where it is
appropriate to do so.
Code of Practice targets.
This list of duties is not restrictive or exhaustive
and the post-holder may be required to carry
out duties from time to time that are either
commensurate with/or lower than the grade of
the post. In some posts this might include the
ad-hoc provision of guidance and informal
training of new colleagues.
Completion of duties to meet the needs of the
police service.
4. CONTACTS
1.
2.
3.
4.
5.
Head of Corporate Development
Departmental managers
External agencies
Information Management Working Group
Data Protection Officer
5. SPECIAL CONDITIONS/ADDITIONAL INFORMATION
Attendance at Regional and National Meetings will require travelling out of Force and on
occasions staying overnight
Supervision of staff who work a 24/7 shift pattern so may receive phone calls out of hours
The Force Values together with the National Code of Ethics are a set of non-negotiable
standards that all Dorset Police staff must abide by. Loyalty to these Values and Ethics are a
requirement for membership into Dorset Police.
6. HEALTH MONITORING
N/A
7. VETTING
Higher level vetting required.
8. HEALTH AND SAFETY
VDU Assessment
Your line manager has the responsibility to refer to the risk assessments appropriate to your role
to identify any additional health and safety training required e.g. manual handling training, VDU
assessment, Control of Substances Hazardous to Health (COSHH) etc.
8. TERMS OF APPOINTMENT
Salary scale F: Starting at £25,401 rising by yearly increments to £29,880.
Office hours are 08.40am to 17.00pm, Monday to Thursday and 08.40am to 15.40pm on Friday,
with 40 minutes for lunch. A flexitime system is in operation within the Department.
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9. PERSON SPECIFICATION
Essential Criteria
Criteria to be
measured
Competencies Required
Criteria A
In depth knowledge of all aspects of the PNC including the PNC Codes of
Practice and the relevant performance and security standards
Criteria B
Excellent communication and interpersonal skills as the post holder will be
required to present data and represent the force at a local and National level
Criteria C
Supervisory/managerial qualification and/or relevant experience
Criteria D
Must be conversant with relevant National legislation such as the Management
of police Information Code of Practice and the Police National Computer Code
of Practice.
Criteria E
IT literate with good keyboard skills, proven ability to master in-house and
bespoke systems. This role will be responsible for researching, inputting and
administration of I.T systems
Criteria F
Ability to research and produce well written reports as well as the ability to
analyse and understand performance information
Criteria G
Able to review existing processes and quality assure outcomes, the post
holder will need to implement and manage processes to ensure that data
standards are met
Desirable Criteria
Criteria to be
measured
Competencies Required
Criteria H
Be able to demonstrate advanced working knowledge of Dorset Police
information systems, in particular the Crime recording system, Domestic
Violence system, Accident reporting system and Reportable offences system.
Criteria I
Comprehensive knowledge of the Force organisational structure and
processes for the management of Crimeable and Reportable offences.
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