Students Union University of Greenwich
On-Campus Stall Request Risk Assessment
Risk Assessment PART A
Name of Stall Organiser:
Name of Club/Society:
Email:
Mobile Number:
Explain below what you intend to advertise, sell or do on the stall:
Student Number:
NOTE: you can only advertise your own club/society and approved club/society events & activities. If you are planning to hold a stall as part of fundraising for a charity then you must read
over the Charity Collections information sheet available in the Societies Handbook, and complete the Charity Collections Form.
How many people will be manning the stall?
What date would you like to hold the stall?
What times would you like to hold the stall?
Location Addresses/ details:
AVERY HILL CAMPUS
GREENWICH CAMPUS
(select one)
Explain exactly where you would like to hold the stall:
NOTE: this should ideally be a RECCE PLAN showing stall position in relation to surrounding buildings, fixtures and walkways.
What equipment are you planning to bring/use:
NOTE: mains power is not accessible for stalls unless a valid reason is agreed and a special dispensation is granted. This will not usually be given for request such as powering a laptop or
other small items.
A copy of the risk assessment must be given to everyone manning the stall so they are aware of any problems.
Please confirm that this has been done:
If you are collecting for a charity that is not the Students’ Union then there are procedures that must legally be followed. These
procedures are found in the Charity Collections Information sheet in the Societies Handbook (www.suug.co.uk/activities/hanbdbook).
Please confirm that you have read these and agree to follow the procedures:
Students Union University of Greenwich
On-Campus Stall Request Risk Assessment
Risk Assessment PART B
Hazard Identification
To begin the risk assessment please select any hazards below that may be applicable, or add any that are already there: (double click to select the boxes)
VENUE & EQUIPMENT HAZARDS
Access(entry/exits)
Trip Hazard/cables
Obstructing public access
Confined space
Vehicles
Dangerous structure
Working at height
VENUE & EQUIPMENT HAZARDS
Weather
Extreme cold
Slippery conditions
Heat/hot surfaces
Fire/Flammable material
Electric shock
Machinery
PEOPLE & ORGANISATION HAZARDS
Cash handling
Lifting/handling
Violence / Aggression
Unsafe behavior or attitude
Ignorance of rules / procedures
OTHER HAZARDS
Specify any other hazards:
Risk Matrix
to determine the risk and how likely to cause injury
SEVERITY of Harm
Negligible (small bruise) – LOW
Slight (small cut/deep bruise) – LOW
Moderate (deep cut/damaged muscle) – MED
Severe ( Fracture/loss of consciousness) – HIGH
Very Severe (Fatal/Poss disability) – HIGH
Remote
(1 in 1000 chance)
Very Low
Very Low
Very Low
Low
Low
Likelihood of HARM/Injury
Unlikely
Possible
Likely
(1 in 200 chance) (1 in 50 chance)
(1 in 10 chance)
Very Low
Very Low
Low
Very Low
Low
Low
Low
Medium
Medium
Medium
HIGH
HIGH
Medium
HIGH
EX. HIGH
PROBABLE
(1 in 3 chance)
Low
Medium
HIGH
EX. HIGH
EX. HIGH
Now complete the table below: (add more lines as needed – right click in the table and select insert rows above/below)
Hazards Identified
Who is at Risk
Risk Level (before precautions) Proposed Controls/Precautions
Risk Level (after precautions)
list anything that could
cause harm to anyone
in/near the area –
include any that you
have ticked in the table
on the previous page
list the possible
people who may
come into the
area (e.g. persons
manning stall,
public)
Refer to Risk Matrix table above –
assess the severity of an injury if it
would occur, then the likelihood of
it happening. The Risk Matrix will
then give you the level of risk to
enter below.
Refer to Risk Matrix table above – assess
the severity of an injury if it would occur,
then the likelihood of it happening with
the proposed controls/precautions in the
previous column. The Risk Matrix will then
give you the level of risk to enter below.
For each of the identified hazards, evaluate the risks
and decide whether existing precautions are adequate
or list the proposed precautions for each hazard and
identify any contingency plans in place for
emergencies or failures of safety critical arrangements.
Include any fire, first aid and welfare arrangements.
Students Union University of Greenwich
On-Campus Stall Request Risk Assessment
Standard Terms for stalls:
 The Stall Organiser or other designated person must report to the nearest building Security Officer before any setup of the stall and confirm they are aware of
the stall. The Stall Organiser or other designated person must also report back to the Security Officer when the stall is set down and cleared.
 Any instructions given by Security Officers will be followed by the Stall Organiser and any persons manning the stalls.
 First Aid is available from Security Officers who have access to First Aid Kits, and all accidents or ‘near misses’ must be reported via an accident report form
(available online or from Security Officers).
 In the event of a fire alarm sounding, all persons manning the stall must leave the building/grounds and report area clear (or otherwise) at the fire assembly
point.
I have read the above and I am satisfied that:
 It constitutes a proper and adequate risk assessment in respect of the planned activity and that the precautions/procedures proposed are sufficient to control
and minimize the risks.
 Adequate arrangements are in place to communicate the risk assessment and to co-ordinate the safety arrangements of all those affected, e.g. locations/site
owners, persons manning the stall, SUUG staff & officers, general public, etc.
Please type your name as a signature (Stall organiser and any persons manning stall):
Stall Organiser:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Date:
SUUG Authorisation:
Date:
Students Union University of Greenwich
On-Campus Stall Request Risk Assessment
EXTRA GUIDANCE FOR FILLING OUT A RISK ASSESSMENT:
A risk assessment is just a careful examination of what, in your club or society, could cause harm to people, so that you can weigh up whether you have taken enough
precautions or should do more to prevent harm. The overall aim of the exercise is to ensure that no one gets hurt or becomes ill.
When carrying out your risk assessment the important things you need to decide are whether a hazard is significant and whether you have it covered by satisfactory
precautions so that the risk is small.
HAZARD means anything that can cause harm; RISK is the chance that someone will be harmed by the hazard.
Apply the following principles in order to reduce risks to the lowest possible level:
1. Remove the hazard completely
2. Try a less risky option
3. Prevent access to the hazard
4. Limit exposure to the hazard
5. Protective clothing/equipment
6. Provide welfare facilities (e.g. first aid, training).
Concentrate on significant hazards, which could result in serious harm or affect several people. If the identified hazard is trivial and the likelihood of injury is remote then
you do not need to record the information on the risk assessment form.
Don't assume the staff member reading the risk assessment knows what briefing/advice you give to participants. Make sure you include this, as often the amendments we
ask for are adding in details like this.
A lot of risk assessing involves writing down things that seem to be common sense – however often it is those simple things (e.g. making sure there are first aiders, moving
cables and other trip hazards out of the way) that are missed off and cause risk assessments to not be accepted!
If you're cooking food then depending on the level of cooking skills involved, a person with a food hygiene certificate may be required to actually cook or prepare the food.
Make sure you include details of the kind of food so we can help work this out.