Michigan Association of State
and Federal Program
Specialists
“The Value of Planning, Learning from
The Audit”
November 12, 2007
Mike Radke
Office of School Improvement
Update
Results of U. S. Department of
Education 2006-07 Audit
Expanding on Audit Findings
Regarding the Value of Planning
2
2006-07 Audit Findings:
Planning Requirements
1. Comprehensive Needs Assessment
2. Develop the plan
3. Communicate the plan
4. Implement the plan
5. Track implementation and adjust
6. Evaluate the plan
3
“Plan” Audit Findings: PNPs
Required set asides for Private NonProfit (PNP) schools
Consult with PNPs to identify needs
Develop the plan with PNPs
District maintains control of the PNP
plan and its implementation
Evaluate impact of the plan on
achievement
4
“Plan” Audit Findings:
Parental Involvement
Need district level policy involving
parents in planning and implementation
(Schoolwide-SW, School ImprovementSI and other plans)
Need school level policy to plan &
implement activities building parent
capacity to help their child achieve
Establish and use parent compacts for
Title I students
5
Audit Findings: Schoolwide Plans
Complete absence of SW plans
SW plans not being implemented
SW plans not being annually
evaluated and revised
SW plans not containing all required
components
6
Audit Findings:
School Improvement Plans
SI Plans required for all Phase 1
schools
SI plans must be revised to address
the reason for AYP problems within
60 days of being identified
SI plan must be peer reviewed and
adopted (mentor role) within 45 days
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Audit Findings: CNA and Plans
Nearly all Title Programs require
Comprehensive Need Assessments
(CNA) and Improvement Plans
Goal is to have a single CNA and plan
to meet all requirements at the school
level, and…
A single CNA and plan to meet all
requirements at the district level
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Stick to the Planning Basics
1. Comprehensive Needs Assessment
2. Develop the plan
3. Communicate the plan
4. Implement the plan
5. Track implementation and adjust
6. Evaluate the plan
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Experience this Year with LEA
Planning Cycle Application
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Some excellent statements of needs and
goals
Some confuse needs with wants, dreams,
wish lists
Some make no reference to achievement
data
Some goals lack clarity, are not
measurable, have no timetable, are not
focused on academic achievement or are
strategies
A Schedule
What LEAs
are doing in
2007-08
Sept
To implement
2007-08
program
Begin
implementation
To implement
2008-09 program
Nov – March
Monitor &
evaluate
Apr – June
Complete
programming
Final
expenditure
report
CNA data
collection
Complete plan &
communicate
Submit plan & prep
for implementation
July – Sept
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To Finish This Year 2007-08
OSI Approves applications ASAP
LEA planning cycle
School selection
Consolidated application
Districts
Submit REP data
Submit comparability application (opening Oct 15)
Final expenditure reports (2006-07), provides
access to additional allocation (carryover)
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To Finish This Year 2007-08…
Monitor programs and funds
Make adjustment in plans, e.g.,
decide to conduct summer program,
final PD, etc.
Continued implementation of the
Statewide System of Support (SSOS)
for high priority schools
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To Finish This Year 2007-08…
LEAs and OSI
Ongoing:
– Process amendments (requires prior
approval)
– Final amendments due in April
– Conduct On Site Reviews
– Conduct desk audits (SW, SI, PNP, etc.)
– Final expenditure reports
14
LEAs Begin Planning for 2008-09:
March – June
– Develop revised plans based on data
School level & district level
– Finalize staffing plans
– Preliminary allocations (April - May)
– PNP planning consultations
– School selection application using Oct 2007 free
and reduced lunch count (April)
– Prepare LEA planning cycle and consolidated
applications for submission
15
LEAs Evaluate and Prepare for
Planning: March – June
Evaluate effectiveness of all funded
programs (SW, SI, consolidated
application, PNP, SSOS, etc.)
– CNA & EdYES! (due March 15)
– MEAP data (January) MME data (April?)
– Local data
– AYP preliminary (elementary & middle schools
April, high school June)
Focus on achievement impact
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Plans: One per School and One
per LEA
Submit consolidated application in
substantially approvable form based on
needs assessment, school and district plans
– July for July obligation date
– Include LEA planning cycle application
(enhanced)
– Include building level budgets for SW
schools/buildings and schools/buildings in AYP
phases
17
September 2008
Implement
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A Schedule
What LEAs
are doing in
2008-09
Beginning
Sept
To implement
To implement
2008-09 program 2009-10 program
Nov – March
Monitor &
evaluate
CNA data collection
Apr – June
Complete
programming
Complete plan &
communicate
July – Sept
Final expenditure Submit plan & prep
report
for implementation
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Implement with
fidelity to plan
Questions?
Michigan Department of Education
Office of School Improvement
Betty Underwood
(517) 241-3147
[email protected]
Field Services Unit
Mike Radke
(517) 373-3921
[email protected]
Margaret Madigan
(517) 373-4588
[email protected]
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Contacts
Regional Field Services Consultants:
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Region
Region
Region
Region
Region
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517-373-4009
517-373-0161
517-373-6341
517-373-4004
517-373-4212