2015 Meeting 3
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Northern Ontario
Safety Group
Safety Groups 2015 Meeting 3
Agenda
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2016 Safety Group Program Update
Step 4: Evaluation (Measuring your Progress)
Safety Group Advantage Firm Check-in
Sharing of Best Practices
2nd Progress Report
2014 Validation Audit Results
Question and Answer Workshop
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2016 Safety Group Program Update
WSIB Board of Directors have confirmed that the Safety Group
program will continue in 2016.
Specific information available to date includes:
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Safety Group firms currently at or exceeding five years of
participation will be extended one year
Program requirements are currently under review, however
no significant changes are anticipated to the program
requirements. (Further information will be available on the
Safety Groups web site and at our next Safety Group
meeting)
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Let’s review and discuss Step 4: Evaluation
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Evaluation: 1-5 year members
Evaluation is a systematic step for management to:
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Confirm if the company is carrying out the written standards
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Document program effectiveness and if standards are working as
planned
Examine strengths and weaknesses of program/procedures
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Don’t be afraid of negative results-credit is still granted provided
you have taken action to improve weaknesses
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What needs to be evaluated?
Evaluation must include:
Step 1: Standard
Step 2: Communication
Step 3: Training
All Action Plan elements in the working year and all
past elements
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How can program components be evaluated?
Evaluation of program requirements can include:
 Analysis of observations/inspections or job-site audits
 Meeting minutes that document the evaluation of your elements
 Survey of employees/supervisors – interviews or questionnaire
with summarized results
 Quizzes of employees/supervisors – summarized results and action
planning
 Statistical review and analysis (i.e. WSIB Information)
 Review and analysis by JHSC (minutes) or H&S representative
 Management review and analysis
 Third party assessment and analysis
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How do you evaluate? cont’d
Information analysis:
Does the information meet the requirements
noted in the Employer Guidelines 4th Edition
and
as defined in the firm’s standard?
Be sure to document the analysis.
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Let’s discuss evaluating our common element
(Workshop Activity)
Break into Groups to discuss “Joint Health & Safety
Committee or Health & Safety Representative” 2.B
Does your evaluation include the following?
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An annual Joint Health & Safety Committee or
Health & Safety Representative policy review?
 Evaluation of your:
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Standard, communication and training
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Implementation of each program step for effectiveness
Confirm compliance noting deficiencies
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Communication of Results
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Management – provide report, meeting,
formal/informal presentation
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JHSC/Rep – send report, present, include in
JHSC meeting minutes
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Workers – post, tool box talk
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Safety Group Advantage Firm Check-in
Program Requirements Check-in:
1. Written Company Standard
2.
Qualified Auditors in place
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Review of 2014 HSMS Audit and Continuous Improvement Plan
4.
Complete your 2015 HSMS Audit (Remember RTW Standards are
measured against the six Work Reintegration policies as part of your HSMS
audit) *Hint Work Reintegration Policy Review checklist posted on the
Resource section of the NOSG web site.
Develop and implement a written 2015 HSMS Audit Continuous
Improvement Plan
5.
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Safety Group Advantage Firm Workshop
Based on Progress Report 1 submission most SGAP firms are
currently working on Program Requirement 4.
In groups, review and discuss best practices in using the HSMS Audit
document and the Return to Work (RTW) checklist in the auditing
process.
4. Complete your 2015 HSMS Audit (Remember RTW Standards are
measured against the six Work Reintegration policies as part of
your HSMS audit)
** Reference the “5 Program Requirements” section of the 2015
Advantage Program Employer Requirements to confirm program
requirements are met.
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Best Practices Workshop
What health and safety related Best
Practices can you share?
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Progress Report # 2
Questions or comments on the completion of the
upcoming Progress Report #2?
Progress Report templates can be found under the
Resources tab on the Northern Ontario Safety Groups web
site (www.safetygroups.ca)
Submission of second Progress Report is required by
October 9, 2015 (Please forward completed reports to your
Consultant)
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2014 Validation Audit Results
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Overall audit results:
 6 firms had less that a 60% score resulting in them not being
available for a 2014 rebate(Two firms declined the audit resulting in
scores of 0%)
 10 firms had scores above 60% ranging from 60% to 100%
 Overall average of the audit scores was 54.02% which will be
factored into the full Safety Group rebate calculation for our group
Common Validation audit weaknesses:
 Unable to provide written standard or standard did not meet
requirements from the Employer Guidelines
 Training outlined in the standard not completed in program year to
meet Employer Guidelines
 Evaluation step not completed or did not meet Employer Guidelines
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Need Help
If you require any help with the
implementation of program
requirements, please do not
hesitate to ask –
Your Safety Group consultant
COME ON, ASK US!
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