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APPENDIX B
PROBATION FORM FOR NEW ACADEMIC (TEACHING & RESEARCH) STAFF
GUIDANCE:
1. Please refer to the School’s Probation Procedure for New Academic (Teaching & Research) Staff when completing this form.
2. Where indicated, sections of this form should be completed at the next probation review meeting to record the outcome of objectives set.
3. Completed copies of this form should be retained by both the Role Holder and the Reviewer (Role Holder’s Head of Department)
4. Only the completed Personal Development Action Plan form should be sent to the Staff Development Team.
Role holder’s name:
Job title:
Faculty / Department:
Reviewer’s name:
Date of Appointment:
Review Year:
Job title of
mentor:
Name of Mentor:
SEQUENCE OF FORM FILLING
Start of appointment:
 Complete Yellow section (A) of Part 1 form and set objectives
 Complete Yellow section (A) of Part 2 form (Training & Development)
After 9 months, First Progress Review:
 Complete Green section (B) of Part 1 form
 Complete Green section (B) of Part 2 form (Training & Development)
 Complete Green section (B) of Part 3 form
 Complete Green section (B) of Part 4 form (Training & Development)
If the Probation Period is Extended -
Start of Extended Probation Period:
 Complete Orange section (E) of Part 7 form and set objectives
End of Extended Probation Period:
 Complete Red section (F) of Part 7 form and final
recommendation
After 21 months, Second Progress Review:
 Complete Pink section (C) of Part 3 form
 Complete Pink section (C) of Part 4 form (Training & Development)
 Complete Pink section (C) of Part 5 form
After 30 months, Final Progress Review:
 Complete Blue section (D) of Part 5 form
 Complete Blue Part 6 form (D)
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Part 1 – Probationary Programme and First Progress Review Report Form
(A) Complete this section at the start of the Probationary Period
to record agreed objectives
(B) This section is to be completed at the end of the First Progress
Review.
Assessment of Performance (Satisfactory or Not Satisfactory) and
Explanation / Remedial Action Proposed if necessary)
Details of objectives planned, underlying tasks and standards to
be achieved
1. Teaching
First Progress Review Report (Normally 9 months after start date)
Objective
Tasks:
2. Research
Objective
Tasks:
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(A) Complete this section at the start of the Probationary Period
to record agreed objectives
(B) This section is to be completed at the end of the First Progress
Review.
Assessment of Performance (Satisfactory or Not Satisfactory) and
Explanation / Remedial Action Proposed if necessary)
Details of objectives planned, underlying tasks and standards to
be achieved
3. Administration
First Progress Review Report (Normally 9 months after start date)
Objective
Tasks:
4. Knowledge Transfer & Enterprise Activity
Objective
Tasks:
NB Any new objectives agreed at the First Progress Review Meeting should be entered on Part 3.
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Part 2 – Probationary Programme Training and Development Action Plan
(A) Complete this section at the start of the Probationary Period to record training and
development objectives
Date by which
Details of training need(s) and of activities planned to assist you in
activity to be
achieving your objectives
completed
Training need(s):
(B) This section is to be completed at the
end of the First Progress Review
What you learnt by the first review and how
it helped you
Activities:
(Activities could include visits, structured reading, coaching, distance
learning, online learning, conferences, courses, shadowing, workshops as
well as mentoring)
The individual objectives set out in Part 1 (Probationary Programme) and the Training and Development Action Plan above have been
agreed for the Role Holder
Signature of Role Holder:
Date:
Signature of Reviewer:
Date:
Cc
Parts 1 & 2 to Dean of Faculty
Parts 1 & 2 to HR Officer
Part 2 to Staff Development
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Part 3 – Probationary Programme and Second Progress Review Report Form
(B) Complete this section at the end of the First Progress
Review Meeting to record agreed ongoing and new objectives
(C) This section is to be completed at the end of the Second Progress
Review.
Assessment of Performance (Satisfactory or Not Satisfactory) and
Explanation / Remedial Action Proposed if necessary)
Details of ongoing or new objectives planned, underlying
tasks and standards to be achieved
1. Teaching
Second Progress Review Report (Normally 21 months after start date)
Objective
Tasks:
2. Research
Objective
Tasks:
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(B) Complete this section at the end of the First Progress
Review Meeting to record agreed ongoing and new objectives
(C) This section is to be completed at the end of the Second Progress
Review.
Assessment of Performance (Satisfactory or Not Satisfactory) and
Explanation / Remedial Action Proposed if necessary)
Details of ongoing or new objectives planned, underlying
tasks and standards to be achieved
3. Administration
Second Progress Review Report (Normally 21 months after start date)
Objective
Tasks:
4. Knowledge Transfer & Enterprise Activity
Objective
Tasks:
NB Any new objectives agreed at the Second Progress Review Meeting should be entered on Part 5.
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Part 4 – Probationary Programme Training and Development Action Plan
(B) Complete this section at the end of the First Progress Review Meeting to record further
training and development objectives
Date by which
Details of further training need(s) and of activities planned to assist
activity to be
you in achieving your objectives
completed
Training need(s):
(C) This section is to be completed at the
end of the Second Progress Review
What you learnt by the second review and
how it helped you
Activities:
(Activities could include visits, structured reading, coaching, distance
learning, online learning, conferences, courses, shadowing, workshops as
well as mentoring)
The individual objectives set out in Part 3 (Probationary Programme) and the Training and Development Action Plan above have been
agreed for the Role Holder
Signature of Role Holder:
Date:
Signature of Reviewer:
Date:
Cc
Parts 3 & 4 to Dean of Faculty
Parts 3 & 4 to HR Officer
Part 4 to Staff Development
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Part 5 – Probationary Programme and Final Progress Report Form
(C) Complete this section at the end of the Second Progress
Review Meeting to record agreed ongoing and new objectives
(D) This section is to be completed at the end of the Final Progress
Review.
Assessment of Performance (Satisfactory or Not Satisfactory) and
Explanation / Remedial Action Proposed if necessary)
Details of ongoing or new objectives planned, underlying tasks
and standards to be achieved
1. Teaching
Final Progress Review Report (Normally 30 months after start date)
Objective
Tasks:
2. Research
Objective
Tasks:
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(C) Complete this section at the end of the Second Progress
Review Meeting to record agreed ongoing and new objectives
(D) This section is to be completed at the end of the Final Progress
Review.
Assessment of Performance (Satisfactory or Not Satisfactory) and
Explanation / Remedial Action Proposed if necessary)
Details of ongoing or new objectives planned, underlying tasks
and standards to be achieved
3. Administration
Final Progress Review Report (Normally 30 months after start date)
Objective
Tasks:
4. Knowledge Transfer & Enterprise Activity
Objective
Tasks:
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(D) Part 6 – Probationary Programme Final Assessment Form
COMMENTS
Have all the Teaching objectives set during the probationary
programme been met?
Have all the Research objectives set during the probationary
programme been met?
Have all the Administration objectives set during the probationary
programme been met?
Have all the Knowledge Transfer & Enterprise Activity objectives set
during the probationary programme been met?
Have the training and development needs identified been met?
YES / NO
Has the employee’s performance and progress achieved a
satisfactory standard overall?
Any other comments
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
I recommend that (please tick appropriate box):
The appointment should be confirmed
The probation period should be extended*: indicate number of months: ________ (max 12 months)
* In the case of recommendation for an extension or termination of appointment, please attach any relevant documentation/evidence.
Signature of Role Holder:
Date:
Signature of Reviewer:
Date:
Cc
Parts 5 & 6 to Dean of Faculty
Parts 5 & 6 to HR Officer
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Part 7 – Extension to Probationary Programme and Assessment Form
(E) Complete this section at the start of the Extended
Probationary Period to record agreed objectives
(F) This section is to be completed towards the end of the Extended
Probationary Period.
Assessment of Performance (Satisfactory or Not Satisfactory) and Explanation
Details of objectives planned, underlying tasks and
standards to be achieved
Extension Assessment Report
1.
Objective
Tasks:
2.
Objective
Tasks:
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(E) Complete this section at the start of the Extended
Probationary Period to record agreed objectives
(F) This section is to be completed towards the end of the Extended
Probationary Period.
Assessment of Performance (Satisfactory or Not Satisfactory) and Explanation
Details of objectives planned, underlying tasks and
standards to be achieved
Extension Assessment Report
3.
Objective
Tasks:
I recommend that (please tick appropriate box):
The appointment should be confirmed
The appointment should be terminated*
* In the case of recommendation for termination of appointment, please attach any relevant documentation/evidence.
Signature of Role Holder:
Date:
Signature of Reviewer:
Date:
Cc
Pro-Director (Research & Enterprise)
Dean of Faculty
HR Officer
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