Request to Advertise Form
(This form must be submitted in Microsoft Word format via email)
Advertising Requirements
This position should be advertised as:
Permanent Vacancy:
Temporary (less than 6 months):
OR
From:
To:
OR
Expected Vacancy:
Temporary:
(more info)
Special Instructions for Shared Services Recruitment
Are there any special requirements that you wish to advise Shared Services Recruitment of for this position?
Working with Vulnerable People
Do you need to include a Working with Vulnerable People notification in your advertisement?
For further information refer to http://www.ors.act.gov.au/community/working_with_vulnerable_people.
Advertising Details
Directorate:
Education and Training
Position No:
30731
Hours per Week:
15:37
Classification:
School Assistant 2
Division:
Office for Schools
Branch:
Tuggeranong Network
Section:
Richardson Primary School
Position Title:
Koori Preschool Assistant
Salary Range:
$39,431 - $43,728
Closing Date:
Two weeks from date gazetted
Contact Officer:
Jason Borton
Contact Officer Ph:
620 58200
Email:
[email protected]
Panel Type:
Selection Advisory Committee
Add Special Employment Arrangement note.
(more info)
Wording for Advertisement: An exciting opportunity exists for a Koori Preschool Assistant to join the educational
team at Richardson Primary School. The successful applicant will be working as a member of a team to provide
support to Aboriginal and Torres Strait Islander students. The successful applicant will work closely with and receive
direction from the teacher in assisting with the management and learning of children in Richardson Primary School's
Koori Preschool program. As a part of a team the assistant will assist with program material preparation, behaviour
management, supervision of children on the playground and on excursions and any specialised medical requirements.
Eligibility/Other Requirements: Desirable: First Aid qualification, or willingness to undertake appropriate training.
From the start of 2014 all ACT public school preschool unit assistants will be required to have, or be working towards
a minimum qualification requirement of a Certificate III in Children's Services or Certificate IV in Education Support.
Note: Note: This is an Aboriginal and Torres Strait Islander identified position.
This is a part time position at 15.37 per week.
How to Apply: (Wording only required for temporary vacancies less than 6 months) Default text is below, if you
require a different type of application to be lodged you will need to ensure you enter the relevant information here.
Press (optional)
What further advertising does
this vacancy require:
(Enter additional options in ‘Other’)
None:
My Career:
Seek.Com:
Other:
LinkedIn†:
(approx $300)
(approx $130) LinkedIn advertising requires additional
(approx $246) information, collected below.
Koori Mail and Indigenous Times
OR Specialist Recruitment*: (choose one to obtain further advice from SSR)
Shared Services
(more info)
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* This feature is designed to assist the contact officer in determining what press and publications may be used when requesting a
specialist category (e.g. Indigenous Employment).
Once a category from the drop down list is nominated and the Request to Advertise form has been completed and
sent to Shared Services Recruitment, a Recruitment Officer will be in contact to discuss your press and publication
options.
† Complete the following for LinkedIn only:
(more info)
Location/s: (Target Location eg: Canberra, Sydney, Melbourne)
Note: There is a charge per location selected.
Select up to 3 industry and function types:
Industry:
Enter Industry Type
Enter Industry Type
Enter Industry Type
Function:
Enter Function Type
Enter Function Type
Enter Function Type
Recommending Officer
Name: Jason.Borton
Contact phone: 620 58200
Classification/Position title: Principal
Contact email: [email protected]
Reason for vacancy: nominal Kate Goolagong
resigned 27/4/13
Other Information:
Recommending Officer: Send the completed form and attachments to your delegate via email
Delegate Approval
I Approve this request
Date:
Delegate Name: Cathy Crook
Contact phone: 62059242
Classification/Position title: Manager
Contact email: [email protected]
Send Completed Form
Delegate: Indicate your approval/non-approval above and click “Save”. Close the document and forward the email
containing this form and its attachments to ETD - [email protected]. CC the email to the recommending
officer if appropriate.
Note: This form is designed to electronically upload to the Shared Services Recruitment Database and must be received via email in Microsoft
Word format. Scanned, printed or hard copy forms cannot be accepted.
Shared Services
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Request to Advertise Fact Sheet
Instructions: For more information on the legislative requirements for advertising/filling positions read the Shared
Services Recruitment Fact Sheets.
Types of Vacancies
Permanent Vacancy
A vacancy which has no nominal occupant that is advertised on the Jobs Website for
permanent filling.
Applications are received by Shared Services Recruitment unless otherwise requested.
Expected Vacancy
A vacancy which has a current nominal occupant, but is expected to become vacant while
being advertised on the Jobs Website for permanent filling.
Applications received by Shared Services Recruitment unless otherwise specified.
Temporary Vacancy
(less than 6 months)
Formerly referred to as a Whole of Government Request to Advertise.
A vacancy which is advertised as a Whole of Government email and on the Jobs Website
and for temporary filling for a period of less than 6 months.
Recruitment Selection Committee Report is not required to place a suitable applicant in a
temporary position. A temporary contract package is to be provided to Shared Services
Recruitment (where applicable).
Applications received by Contact Officer or Shared Services Recruitment.
Process can be streamlined by the Contact Officer receiving the applications directly,
allowing selection of a suitable applicant and placement to happen quicker.
Temporary Vacancy
(more than 6 months)
A vacancy which is advertised on the Jobs Website for temporary filling for a period of
more than 6 months.
Applications received by Shared Services Recruitment unless otherwise specified.
Advertising Deadlines and Service Standards
Press Deadlines
COB Friday
Weekly
Client Directorate
Submit complete electronic Request to Advertise Package to Recruitment
Services Friday the week prior to publication in Jobs Website/press. Email to
[email protected]
Note: When a Specialist Category or Non Standard Package is requested the above processing deadlines may differ.
Jobs Website Deadlines
Any day
Client Directorate
Submit complete electronic Request to Advertise Package to Recruitment
Services 5 days* prior to publication on Jobs Website. Email to
[email protected]
Temporary Vacancies Less Than 6 Months Deadlines
Any day
Client Directorate
Submit complete electronic Request to Advertise Package to Recruitment
Services 5 days* prior to publication on Jobs Website. Email to
[email protected]
*5 days is the maximum amount of time taken to process a Request to Advertise Package.
Service Standards
Shared Services Recruitment:
 Advertise vacancies (including casual/temporary employment registers) - standard process e.g. Jobs Website
and press/media formats through ACTPS Media Provider.
 On request, facilitate the advertising of temporary vacancies less than 6 months by Whole of Government
message.
 Publish selection documentation for all advertised positions and generic application pack for applicants
(permanent vacancies, long term temporary vacancies advertised on the Jobs Website and casual/temporary
employment registers) via www.jobs.act.gov.au.
Shared Services
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Special Employment Arrangement
Ticking the Special Employment Arrangement box will add the following note to the advertisement:
Special Employment Arrangements may be negotiated dependant on qualifications, skills and experience of the successful
applicant.
Targeted Advertising
It is important that you consider whether there is value in placing your vacancy in the Press and/or Publications. Will
your vacancy gain additional exposure and a higher calibre of applicants? Is your vacancy in a hard to recruit section
and therefore will be beneficial to target specific press/publications?
The default options provided are those of which have been most popular though not necessarily what is best suited
to each section.
By selecting ‘Other’ you may nominate as many forms of press, publications or websites which are not listed.
Specialist Recruitment
This feature is designed to assist the contact officer in determining what press and publications may be used when
requesting a specialist category (e.g. Indigenous Employment).
Once a category from the drop down list is nominated and the Request to Advertise form has been completed and
sent to Shared Services Recruitment, a Recruitment Officer will be in contact to discuss your press and publication
options.
The Request to Advertise form will not proceed until the press and publication nominations have been finalised.
Specialist Recruitment categories include Aboriginal and Torres Strait Islanders, People with Disability, Occupational
Health and Safety, Community Services, Executive and Senior Management.
Advertising Costs
The costs below are indicative only. For advertisement costing $6,000 and below you may not be provided with
costing prior to publication. By approving a Request to Advertise (with press advertising) the delegate is approving
these approximate expenditures. Press advertisements will be placed in the press after publication of the vacancy on
the Jobs Website. Cut-offs for regional papers/other publications vary depending on the individual medium.
Seek.com
Approx $246
MyCareer
Approx $130
LinkedIn
Approx $300
CareerOne
Approx $130
Canberra Times
Approx $900
Melbourne Age
Approx $4,500
Approx $6,000
Indigenous Jobs
Approx $130
Sydney Morning Herald Approx $4,000 Weekend Australian
LinkedIn
Location
You may nominate where you will target potential applicants, for example residents of Canberra,
Sydney, Melbourne etc.
By nominating more than one target location the cost of advertising will be increased per
nomination.
Industry
You may, without additional charge, nominate up to three Industry types with which your
advertisement will appear.
Function
You may, without additional charge, nominate up to three Function types with which your
advertisement will appear.
(Return to LinkedIn)
Responsibility/Delegation
It is the responsibility of the Recommending Officer that the content in the Request to Advertise is relevant and
accurate. Care and consideration should be taken when writing the wording for an advertisement; this is one of the
key factors in gaining increased exposure and potentially receiving a higher calibre of applications.
The content must be relevant and true to the vacant position, position numbers and all other related detail must be
accurate.
It is crucial that the approval has been obtained from the appropriate delegate, failure to do so will cause delays in
processing.
For more information regarding delegations please refer to Introduction to HR Delegations.
Shared Services
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Requesting Variation To Standard Application Package
When requesting a variation to the Standard Application Package you will need to make a note in the Special
Instructions field and provide any additional information and/or documents when lodging your Request to Advertise
form.
A Recruitment Officer will contact you to provide further guidance. Please note the standard processing deadlines
will be different slightly for this process.
Changes to the Standard Application Package may include adding additional information about the position or
requesting specific information to be captured from the application.
Selection Documentation
Selection Documentation supplied to potential applicants for the position will be the documents stored by Shared
Services. It is important the selection documents accurately describe the role and any mandatory or desired
requirements for the advertised position. To create (for new positions only) or substantially amend the duties
described in the documents, submit an Establishment Variation Authority and a MS Office Word version of the
amended documents to [email protected] prior to advertising.
Shared Services
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