Role Profile
Vacancy summary
Job title
(HR) Administrative Assistants
Job reference
17/134CCGB
Group
Corporate Centre
Team
Finance and HR Operations
Line Manager
Various
Range
B
Closing date:
9th July 2017
Salary range
£18,000 to £20,913
Permanent
About HM Treasury
The Treasury is the United Kingdom’s economics and finance ministry. It is responsible for formulating and
implementing the government’s financial and economic policy. Its aim is to raise the rate of sustainable growth,
and achieve rising prosperity and a better quality of life with economic and employment opportunities for all.
About the Group
Corporate Centre Group
The Corporate Centre Group provides corporate systems, services and facilities to enable HM Treasury Group to
deliver effectively and efficiently. It consists of Human Resources, Finance, IT and Facilities, Internal Audit,
Management Information, Correspondence and Information Rights, Estates, Security, Information and records
management.
Finance and HR Operations Shared Service Centre
These posts are within the Finance and HR Operational Services team which delivers transactional services to the
Treasury and some external agencies. This team is based mainly in the Treasury’s Norwich office, with occasional
travel to our London office.
The roles sit within the HR Operations team that provides a wide range of services which includes: first line HR
advice via a helpdesk; a complete recruitment service; security vetting; joiner and payroll administration; leaver
arrangements; actions for staff movements and changes; employee contract management; staff loans and
secondments as well as management of employee records.
The team works to fixed deadlines and service level standards, providing a high quality professional service to all
customers. All our staff are responsible for delivering a high quality service and that our standards for service
delivery are met.
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Key accountabilities
Our (HR) Administrative Assistants carry out a wide range of transactional activities on behalf of our customers.
There are a number of different roles available so you will be involved in some but not all of the activities listed
below and the duties will vary according to which team you are based in. Placements will be made according to
your experience, skill set and knowledge.
1. Support the Payroll, Pensions and Lifecycle team to process monthly payroll for around 2000 employees
and deal with pension queries
2. Administer Lifecycle changes e.g. Leavers, maternity, promotions, references etc via the HR system
(Oracle) ensuring accuracy of data input
3. Support the Recruitment Managers with Recruitment campaigns and answer queries from the Hiring
Managers
4. Manage the Keep in Touch Scheme for employees out of the organisation
5. Complete the new starter Onboarding process and undertake pre-employment checks including medical,
reference, nationality and criminal records checks and administer our security vetting process.
6. Maintain employee records and update information in our HR management system to ensure it is accurate
and up to date at all times. Undertake regular checks on the integrity of data in the HR Management
system and deliver data cleansing programmes to correct data where integrity or compliance is an issue.
7. Provide cover as and when it is required to the HR Helpdesk to respond to phone and email enquiries from
staff and managers in accordance with our customer care standards.
8. Provide general administrative support for a range of HR activities and other projects as required.
Person specification
Candidates – Please note, you will need to evidence against this section on your Application Form.
Required Skills, Knowledge and Experience:
1. Experience of delivering a high standard of customer service or evidence of a service improvement mindset that demonstrates a willingness to make things better for the customer.
2. Prioritisation skills and the ability to work under pressure and multi skill, quick to learn new processes and
meet deadlines
3. Ability to multi task, maintain a level head under pressure, use initiative and work to deadlines
4. IT literate with a sound working knowledge of Excel, Outlook and Word
Working arrangements
Location
The post will be based in Norwich
Hours of work
The working hours of this post are 42 per week (including meal breaks of 1 hour a day)
This post is available on a full time, part time or job share basis, and flexible working hours can be accommodated.
Benefits
On site car parking
Defined Benefit Pension Scheme
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Flexible Working arrangements
Training and Development programme
Application details
To apply for this post, please click on the following link - http://bit.ly/2tRlgLV
In addition to the above all candidates will also need to complete a Diversity Questionnaire and return this to
[email protected]. (not applicable to current HMT employees)
Should you not hear from us within 4 weeks of the closing date please assume that your application has not been
successful on this occasion.
As part of our pre-employment security checks, if you are invited to interview and are not a current HM Treasury
member of staff, we will require a copy of your passport confirming proof of both your nationality and your
identity, and a copy of a utility bill confirming your proof of address. Please note, your passport must be in date
and valid, and the utility bill must have been issued within the last six months. We will also need to see your
original notification from DWP of your National Insurance number.
Please let us know if your contact details change at any time during the selection process.
Diversity statement
HM Treasury has a strong commitment to equality and diversity. Our aim is to be a department which is open and
accessible, recruiting and retaining diverse, talented and high-performing people who support and develop one
another.
HM Treasury guarantees to interview any disabled applicants, provided they meet the required criteria for the
post, and confirm on their application, their eligibility for the guaranteed interview scheme.
Eligibility
External competition – This post is subject to full open competition and will be advertised internally and
externally via Civil Service Jobs Online and a media advert where appropriate. All are eligible to apply.
Yes
Individuals appointed to the Treasury will be subject to National Security Vetting. To allow for meaningful checks
to be carried out applicants will normally need to have lived in the UK for at least 3 years. A lack of UK residency
in itself is not necessary a bar to security clearance but the Department will need to consider on a case by case
basis using all information that can be obtained following a successful application.
If in doubt about your eligibility to apply for this post, please contact HR Recruitment on: 020 7270 6000 (Option 3,
Option 1) for further advice.
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Interview
The Interview stage of assessment for this post will comprise of a Competency based interview. The Competencies
which will be tested during the interview are outlined below:
Key competencies
Seeing the big picture
Setting direction
Engaging people
Changing and improving
Y
Making effective decisions
Y
Leading and communicating
Y
Collaborating and partnering
Y
Building capability for all
Achieving commercial outcomes
Delivering value for money
Delivering results
Managing a quality service
Y
Delivering at pace
Y
The Competency Framework has been advertised with this vacancy.
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