Facility Booking Request Form
Please complete the facility booking request form if you wish to hire ALC facilities for meetings, conferences or functions of
one day or more and hand in to Reception or email to: [email protected]. Contact the Business Manager to discuss fees.
Contact information
Request from
Contact person
Contact details
Address
Phone
Fax
Email
N.B. Changes/cancellations must be informed to ALC reception one week prior to event, particularly for meal bookings
Event
Type
Group
Meeting
Function
Conference
Other
ALC
LCA
Other church
Activity
Other organisation
Name of event
Date/s
Hours of use
From
to
Actual starting time
Send invoice to
If applicable, please attach copies to be placed on ALC notice boards and in Reception
Agenda/notices
Attachment
Details/comments
Venue and facilities required
Venue/s
Lecture room 1 (Seats 21)
Lecture room 3 (Seats 40)
Lecture room 4 (Seats 40)
Seminar room 1 (Seats 12)
Seminar room 2 (Seats 12)
Chapel (Seats 80)
Student centre (Seats 60)
Boardroom (Seats 12)
Refectory (Seats 100)
Equipment
White board
A white board, markers and eraser on a portable stand
Data projector
A projector used to project PowerPoint, videos (DVD) or computer
desktop to a large surface
Laptop
Used to connect to the data projector for the use of the desktop or
PowerPoint
Microphone and
Sound System
A microphone and speakers are supplied in order to project the
speaker’s voice to a large group. Also gives the ability to use a laptop,
MP3 player or CD player to play music.
Sound system
Gives the ability to use a laptop, MP3 player or CD player to play music.
DVD Player
Requires data projector and sound system. Allows DVDs to be played
on a data projector
ICT assistance
ICT Department to assist you in setting up equipment. Charges for this
service may apply.
Internet access
Allows access to the internet for either the presenter or guests (Not
available in all venues)
Other requirements/comments
Parking
Required
Yes
No
Yes
No
If required, number of permits:
Catering
Required
To arrange catering, please provide details on the Catering request form.
Authorisation of contact person
All information given to support this request, to the best of my knowledge, is correct
Type name for electronic submission
Name/Signature
Date
C472 Approved: 18/04/2017
Page 1 of 2
Australian Lutheran College
Business office use only
Booking confirmation
Venue available
Yes
No
Comments
Catering available
Yes
No
Comments
Equipment available
Yes
No
Comments
ICT staff available
Yes
No
Comments
Parking available
Yes
No
Comments
Booking approved
Yes
No
Comments
Cost due
Facilities
$
Catering
$
ICT
$
Booking confirmed
Yes
Date
Comments
Payment received
Yes
Date
Receipt no.
No
Comments
Booking processed
ALC lecture room calendar
Updated
Date
If conflicting booking, changes advised to
pertinent staff/students
Cards/permits issued
Room/s set up
Parking permits
Date
Visitor card/s
Date
Name tags
Date
Yes
Yes
Date
Details
Date
Appropriate staff notified, if required
Adjustments required
Security
Yes
Maintenance & ICT contacted
Date
Security arrangements set up
Date
Contact person advised
Date
No
Other processes required
C472 Approved: 18/04/2017
Page 2 of 2
Australian Lutheran College