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MINUTES OF THE REGINA ROMAN CATHOLIC SEPARATE SCHOOL DIVISION NO. 81
Public Meeting held at the Catholic Education Centre, January 11, 2016.
BOARD MEMBERS PRESENT:
F. Flegel (Chair), D. Ziegler, G. Kleisinger, L. Polk, N. Sarauer
STAFF MEMBERS PRESENT:
R. Currie, C. Van Parys, S. Baragar, R Hoffart, M. Braun,
K. Ehman, C. Exner, B. Lach, C. Redler (recorder)
Mr. Flegel opened the meeting with a prayer.
1. 13058. Adoption of Agenda
MRS. ZIEGLER:
That the agenda be adopted.
CARRIED
2. 13059. Adoption of Minutes
MS. SARAUER:
That the minutes of the December 7, 2015 Public Meeting be
adopted.
CARRIED
3. Board Presentation – Understanding our Elementary Classrooms
Cheryl Exner, Superintendent of Education Services, Stephanie Casper, Behaviour Consultant and
Sandra Selinger, Response to Intervention (RTI) Consultant presented the programming supports that
are being provided within the Division’s elementary schools.
4. Ownership Linkage Meetings
4.1
Board/Regina MLAs of the Official Opposition Meeting – January 20, 2016
The agenda was approved by the Board.
4.2
Regina Catholic Connections Forum – January 25, 2016
Provided as information.
4.3
Board/MLAs Linkage Meeting
February 12, 2016 is the Board’s preference for the meeting with the Regina MLAs. Senior
Administration will inform the Board once the meeting date and time is confirmed.
5. Decision Items
5.1
13060. Annual Meeting of Electors – February 1, 2016
MRS. POLK:
That the Board approve the agenda for the 2016 Annual Meeting of
the Electors on February 1, 2016.
CARRIED
6. Discussion/Decision Items
6.1
Financial Projections
Curt Van Parys, Superintendent of Business & Finance/Technology Services presented the
2016 Financial Projection Historical Information and the 2016 Financial Projections for the
2016/17-2020/21 Time Period.
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6.2
Regina Catholic School Division’s First Nations, Inuit and Métis Student Self-Declaration
Information
Provided as information.
6.3
Fraud Management Administrative Application 4304
Mr. Kleisinger suggested amendments to the wording within the Application portion for
Section 2a and 3c. Senior Administration will revise the Administrative Application 4303.
6.4
Facilities Progress Report
Rodd Hoffart, Superintendent of Facilities provided an update of the existing capital projects.
6.5
SSBA Members’ Council – February 4 & 5, 2016
Mr. Flegel, Mrs. Ziegler and Mr. Currie will attend the SSBA Members’ Council.
6.6
2016 CCSTA Convention – June 9 to 11, 2016
Trustees were asked to confirm their attendance. Mr. Flegel, Mrs. Polk and Mrs. Ziegler will
be attending the convention. Mr. Kleisinger will not be attending and Ms. Sarauer is still
undecided.
6.7
Frequency of Board Meetings
The Board was asked to review the frequency, purpose and necessity of various Board
meetings. Mr. Flegel will bring this back to for further discussion.
7. Monitoring Reports
7.1
13061. ER-10 – Hiring and Promotions
MS. SARAUER:
That the Board has read and accepts the monitoring report for policy
ER-10 Hiring and Promotions, acknowledging non-compliance
indicated in Section 1.
CARRIED
8. Information Requested by the Board
8.1
English as an Additional Language (EAL) School Division Support Comparisons
The Board requested evidence that the EAL supports currently in place are sufficient. Senior
Administration will bring back information to the Board after the Office of the Provincial
Auditor’s audit is completed.
8.2
8.3
8.4
8.5
8.6
Staffing Report for the Period of December 1, 2015 to December 31, 2015
Student Enrolment
Joint-Use Schools Update
Catholic Connections
High School Practical and Applied Arts/Partnerships
9. Information Items
The Chair and Director updates were presented.
External Information
The following external information item was received and filed: Ministry of Education – Provincial
Auditor’s Memorandum of Observations.
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Internal Information
The following internal information items were received and filed: Trustees’ School Newsletter Item;
Director’s Communiqué – December 2015; Newsflash – December, 2015; Month at a Glance.
10. 13062. Move in to Closed Session
MRS. ZIEGLER:
That the Board meet in Closed Session.
CARRIED
11. 13063. Move out of Closed Session
MR. KLEISINGER:
That the Board move out of Closed Session.
CARRIED
12. Items for Future Agenda
None
13. 13064. Adjournment
MRS. ZIEGLER:
Moved adjournment
CARRIED
Ms. Sarauer closed the meeting with a prayer.
Board Chair
Superintendent of Business & Finance