Face to Face Academy
Board Minutes
February 27, 2017
Attendance included Academy School Board Members Bryan Bakke, Tom Kigin, Rachael
Blawat, Lucy Voller, and Rosie McGee. Also present for the meeting were Darius Husain
(Academy Director,) and Jennifer Plum (Assistant to the Board Secretary.) Absent: Academy
Members Paul Roark and Mike Nord.
1) Review of Agenda and Conflict of Interest Regarding Agenda Items
2) Review of School Board Minutes: January 23, 2017.
Upon a motion duly made and seconded, the Face to Face Academy School Board Minutes
of January 23, 2017 were accepted as submitted.
3) Finance Report and Credit Card, Checks, and Wire Statements presented by Mr.
Husain
1.
2.
3.
4.
5.
January Financial Statements were received through 01/31/17 for school year 2016/17.
Revenue is at 52% received.
Expenditures are at 58% spent.
School year is at 58% complete.
ADM is on target at 71.50 students with the PPU at 85.80. Internal projections are higher
than 75 students. The budget revision will reflect the higher student enrollment.
6. Reconciled Cash balance is $155,549 (actual cash in the account not including
investments.)
7. Current total state holdback is at $68,265.
8. Updated deadlines are noted on page 2 of financial report as requested.
9. State and general education aide is being received. Special Education has a delayed
reimbursement schedule.
10. Both Title 1 & Title 2 funds are being received.
11. Kinney Family grant of $20K has already been received. The grant expires at the end of
this school year.
12. Another donation was received from the Joy Foundation for $10K.
13. E-Rate funding is usually received in October of the following school year and covers the
cost of a wireless network, cell phones, and desk phones. This is a federal program for
schools to collect reimbursement based on the school’s percentage of the student
population who qualify for free or reduced lunch.
14. The Academy has twenty-eight Special Education students which is 33% of its total
enrollment. This area is being overspent as noted in the budget in order to serve the
larger Special Education population.
15. Student Support Services is also noted as overspent with the additional staffing and the
budget revision will reflect adjusted amounts.
16. Discussion noted that the Academy does not pay any fee for students who access the Face
to Face Health and Counseling clinic on campus. Academy staff coordinate any student
referrals to the clinic when needed.
17. Food service fund has a delayed reimbursement schedule. School lunches are provided
for all Academy students at no cost under the community provision definition from
federal funding for schools that have a higher free and reduced student population.
18. The state reimbursement for the increase in ADM is not reflected in the revenue and will
be received in state holdback payments.
19. End of year cash flow is lower as noted on page 8 due to the June payment schedule. The
Academy is able to draw from savings if needed.
Check Statements, Wire Transfers, and Credit Card Statements were circulated for
review.
Questions and comments included:
● The kiln was replaced.
● Mr. Husain offered any specifc recepit if requested by the Board.
● Authorizing fee is split between Project for Pride in Living and the University of St.
Thomas.
Upon a motion duly made and seconded, the Face to Face Academy Finance Report, Check
Register, Wire Transfers, and Credit Card Statements from January 2017 were accepted
as submitted.
4) First Draft of Budget Revision
1. Preliminary draft of revised budget was circulated.
2. Revised budget reflects an enrollment of 75 ADM with a 90.00 PPU. The increase in
revenue is reflected in the revised budget. Each ADM unit is close to an additional $10K
of revenue.
3. Revised budget also reflects the higher Special Education population.
4. Revised budget reflects increase in donations.
5. The amount per student in regards to our lease aide is capped. Our lease agreement
increases 2% each year, but the funding of lease aide does not adjust to this increase due
to the cap.
6. Mr. Husain will clarify what the purchased services under Student Support Services.
7. Budget reflects a $35K fund balance surplus.
8. The revised food budget was circulated for review.
9. The designated funds for renovation, improvements, and green space were revised to
reflect the increase in the fund balance surplus. Mr. Husain discussed some of the safety
issues in the open green space and how a fence could create a more recognized border of
the school’s campus.
10. Designated funds are one-time purchases set aside for school year 2016-17.
11. Mr. Husain suggested the Board reflect what the fund balance and designated fund goals
should be for this school year based on the revised budget.
12. The Board’s March meeting should reflect the adoption of a revised budget.
13. The Board’s role approves the allocation of funds and the Executive Director locates
services for set funds.
14. Board Members discussed interest in talking about the design of the outdoor green space.
Mr. Husain is meeting with building manager and landlord to begin this discussion and
will report back to Board.
15. Discussion about the long-term planning of student enrollment and what are the limits of
the ADM.
5) Authorizer Transfer Update: Enrollment and Lottery Process Policy
1. The revised enrollment and lottery policy was circulated for review. Revisions reflect the
noted changes from the process of applying for the change of authorizer.
2. Minor clarifications were added to reflect the standard lanaguge required by MDE.
3. More revisions were made to the lottery and waiting period to reflect both the needs of
our families and state statue. Experts in the field helped draft our policy with attention to
a year-round enrollment, increased in student mobility, and the use of a waiting list.
Upon a motion duly made and seconded, the Face to Face Academy Admissions and
Enrollment was accepted as submitted.
6) Professional Development: Legislative Education Agenda - postponed.
7) Academy Program Report
1. MCA test preparation for math, reading, and science has begun. Students know their
growth targets and review their test history.
2. Next week, 12-15 students will leave for Camp Menongen.
3. Mr. Roark is planning to return in late spring,
Meeting adjourned at 5:20 p.m.
Respectfully Submitted,
Bryan Bakke
Board Secretary