What you really need to know!
It’s an important team management tool – if used correctly.
Other seminars are about the swimmers. This one is really for
the coach
Save time in your job – you’re not paid by the hour are
you? So the less hours you can spend in your job in, the
more you make per hour, and the more time you have for
“life”
Hy-Tek is Actually 2 Products
Team Manager (7.0)
Meet Manager (6.0)
 Manages you teams roster
 For running swim meets only
 Meet entries
 One swim meet at a time – no
 Tracks results over multiple
history
 Gets all athlete information
from Team Manager




meets
Best times
Fees paid
Winter vs. Summer
Lots of reports available
Team Manager (7.0)
 Partnership between registrar and coach
 Registrar controls ‘active’ athletes
 Coach manages day to day; meet entries, training groups
 Importing and exporting of data
 Coaches often outlast registrars, so you may find
yourself the club ‘expert’ on Team Manager
Establish early the ‘ground rules’ of who does what in
Team Manager
Share the Database
Database is saved locally to your
computer
Any change is an edit
•Registrar adds a swimmer
•Registrar updates a name or
phone number
•Coach assigns a group
•Coach does a meet entry
You have to share the database
between coach(es) and
registrar.
Ensure that everyone stays up to
date.
•Share with enough people, don’t
overshare. Privacy of information.
Ensure correct roster is
submitted for Provincial
eligibility ( head coach)
Team Connect Online lets you share
the database
Team
Database
Changes saved to shared database
 Download new copy each time you need to access
database
 Different ‘modes’
 Edit mode – when any change needs to be done
 Read only mode – for running a report, access to jr
coaches maybe.
 Admin Mode ( Team Connect) controls who has
 Just remember to upload !!
What should coaches do in TM?
 Meet Entries
 Assign training groups in Sub-Group category
 Run reports
Team Connect Online
Data flow between the 2 programs via importing and exporting
Meet Manager Creates Meet
Creates an event file for import to
Team Manager
Emails file to clubs – coaches?
Registrars?
Sometimes, entry file is available
on websites.
Club Imports Event File to Team Manager
Who does this? When?
Good to have discussion and sort
out at start of season who is
responsible
Meet is now in Team Manager and available for entries
Coach does the entries
Discussion: Any tips or tricks
for getting entries done
quickly?
Coaches in room are experts
here.
Relays can be hardest.
Don’t forget to be in Edit Mode
and upload when done.
Entry reports available.
Demo – Entry Reports
Discussion – getting/allowing parents to check
Export Entries and Roster back to
Meet Manager
 Why the roster as well?
 File >> Export >> Meet Entries
 File >> Export >> Athlete/Teams
 Don’t need group info
 Possible issues
 MM and TM different age-up dates
 Info in TM changes after exporting to MM
 ??
After the meet
 A results file will be created in Meet Manager
 Should be sent to all clubs, but isn’t always done.
 Club should import file, but isn’t always done.
 File will update best times, so that when the next entry
file is exported, seed times will be updated in program.
Lots of Reports Available
 If the results of meets are kept up to date
Provincial Roster
 Head Coach is responsible for signing a printed copy
of their full roster
 Hard to do for 200+ swimmers. So.......
 Work with Registrar. Work with session coaches.
Get it right!
Team Connect Online
Importing Meet Entry File
Meet Entries
Exporting Meet Entries and Roster
Importing Results file
Reports
Provincial Roster