[FAITH INSTITUTION]
Risk Assessment and Management Policy
Version
Approved by
Dated
Next review
due on
It is recognised that risks are part of our lives and no activity or action is
completely risk-free. According to the [INSERT AS APPROPRIATE]
teachings, we trust in God but we also need to tie the camel, that is, we must
take all necessary precautions to reduce the risks and minimise the effect of
any accidents/mishaps.
Purpose
1. To assure [FAITH INSTITUTION] congregation, staff, volunteers,
visitors and others [FAITH INSTITUTION], that [FAITH INSTITUTION]
takes their safety and welfare seriously.
2. To
ensure
that
all
risks
based
on
the
activities/events/visits/equipment/facilities/resources are assessed
properly and managed effectively.
3. To protect [FAITH INSTITUTION] people, reputation, resources and
those
joining/visiting/using
any
[FAITH
INSTITUTION]
activity/facility/service from harm.
4. To specify the process for assessing and managing risks.
Procedure
1. All organisers or events/activities and managers will carry out full risk
assessment using the form given in the appendix. Risk assessment is
a simple process in which these things are considered when organising
an activity (such as youth football club) or event (such as a large
gathering] or carrying out a task such as cleaning:
a. ‘What could go wrong’ [hazards such as someone drinking bleach
from the bleach bottle in the cleaning cupboard
b. ‘How likely it is that things could go wrong’ [likelihood – medium
likelihood because bleach bottle is always there and children and
vulnerable adults come to the [FAITH INSTITUTION] every day]
c. ‘If it did go wrong, who could get hurt’ [potential victims]
d. ‘If it did go wrong, how much damage it may cause’ [impact – a
person who drinks bleach may die if untreated immediately – so a
major impact]
2. After the risk assessment, relevant person /organiser /manager
/volunteer will make sure that
a. the risks are managed effectively;
b. each planned action is allocated to someone;
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c. the actions are carried out adequately and timely;
d. any accidents or near accidents and other learning
points/observations are recorded and shared with relevant
people for future improvements.
Learning from risk assessment
1. When assessing any risks, collect information from different reliable
sources such as knowledgeable and experienced people, partner
organisations, law enforcement agencies, previous interactions and
others).
2. Analyse and assess the information and consult relevant people.
3. After the risk assessment, keep a written record of the people consulted,
decisions made, actions taken and lessons learned.
4. The completed risk assessment and management form for each
activity/event will be kept by the person in-charge of that activity/event.
5. A copy of all completed risk assessment and management form will be
kept in a master Risk Register file that must be available at the HM office
for anyone to inspect.
6. Even if a booking application for an event/speaker/activity has been
accepted or an activity has been planned by the [FAITH INSTITUTION]
itself, HM may later decide to cancel the booking/event/activity because of
new information or change in the situation.
7. Make
sure
that
all
existing
and
new
staff
members/volunteers/committee members read the previous risk
assessment record relevant to an event/activity/task that they are
planning or getting involved in.
Key areas of risk assessment
1. People:
a. Children (such as those attending the classes at the [FAITH
INSTITUTION])
b. Elders coming for congregational prayers
c. Ladies attending any event
d. Neighbours being affected by [FAITH INSTITUTION]activities and
visitors
e. External speakers
f. People staying overnight in the [FAITH INSTITUTION]
g. Employees/volunteers carrying out their duties
h. Other visitors
2. Resources:
a. Cash and other donations
b. Office equipment such computers
c. [FAITH INSTITUTION] equipment such as microphones
d. Cars parked in the [FAITH INSTITUTION] car park
3. Types of risks:
a. Child/vulnerable adult abuse
b. Fire risk
c. Slips, trips, falls and other accidents resulting in personal injury
d. Theft/fraud
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e.
f.
g.
h.
Extremist/violent or controversial ideas being spread
Food poisoning
Bomb/other explosions and risk of other terrorist or other attacks
Regulatory compliance (such as insurance and tax)
4. Activities:
a. Daily prayers
b. Large gatherings
c. Nightly programmes
d. External fundraising
e. Literature distribution
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Appendix: RISK ASSESSMENT AND MANAGEMENT FORM
Name of the person completing the form:
Name(s) of the person(s) consulted:
Name of the person reviewing the completed form:
Date completed:
Activity/ task/
event/ object/
resource
Example:
Cleaning the
toilets using
bleach
Hazards
Bleach
drinking
Potential
victims


Children
Adults with
mental
health
issues
What
needs
doing
After each
use, close
the bleach
bottle
properly
and lock it
away in a
cupboard
Who will do
it
Person
using the
bleach (such
cleaner,
caretaker, a
volunteer)
Note: Please complete this form in as much detail as possible. The event/activity
organiser must keep the completed form with them and give a copy to the [FAITH
INSTITUTION] office to be filed in the Risk Register.
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