PG Dome Society - Meeting Minutes
January 10, 2017
Call to order @ 7:04pm
Attendance
Nicole King-Smith, Andrew Letts, Tamara Sweet, Jen Herkes, Steve Boulianne, Seth
Shelley, Denise Hogue, Jesse Bowen, Jeff Dyrblom, Jessica Low, Cheryl Young, Ruth
Sullivan, Karen Lucas
President’s Report
Denise Hogue, Interim President reported that one of her goals is to make the city
aware that we exist, and to conduct meetings with Councilors individually. So fare she
has hatted with Councilors Brian Skakun and Jillian Merrick. She has also met with the
Mayor Lyn Hall who can provide support to the user groups and the Dome society.
There is a recreation plan within the City and right now there is a huge demand for
Rec opportunities but not enough supply. She encourages other users to meet with
the city as well
Conducted an interview with CBC which is posted on the Save the Dome Facebook
page and website.
She sees the two main questions as can we purchase the dome? And if not, can we
support the user groups that are currently using and practicing at the dome?
She would also like to work on a letter to the Owners, inviting them to meetings of the
PG Dome Society and explaining who we are and what we want to do.
Approval of Minutes:
MOTION:
Moved:
Second:
Motion Carried:
To approve the December minutes as circulated.
Jen Herkes
Nicole King-Smith
Yes
Update to Action Items:
See action list at end of minutes.
Old Business
1. Website Update & Review
Suggestion was made to add web addresses of user groups, so that
people viewing the website could also view the user group’s
websites. Also add the meeting minutes, speaking points, meeting schedule to the
website. In addition to having user groups linked on the PG Dome Website, user
groups should be linking back in order to provide more information about the Dome
Society: www.pgdomesociety.ca
ACTION: User groups to provide links of their own webpages to Karen for us to put on
our webpage.
ACTION: Any other suggestions or ideas about the website can be sent to Tamara
Sweet who will communicate them to our web master.
2. User Group Update
Karen Lucas, User Group Liaison is working with user groups in order to get them out
to meetings and to communicate what is going on with the PG Dome Society. She is
using an old list from Al. Suggestions of other groups to get ahold of were given: OTL,
UNBC Rugby, Homeschool Society & Dry Grad Committees.
ACTION: Karen to post on Save the Dome Facebook about a call out for user groups to
get in touch with her.
3. City Meeting Update
See above in President Report
4. Petition Update
See action items list, Jennifer to renew online petition.
5. Business Plan Update
Jennifer provided a draft of the business plan to those in attendance. Formed a
committee for the Business Plan: Jennifer Herkes, Jesse Bowen, Jeff Dyrblom, Karen
Lucas, Denise Hogue, Seth Shelley – meet in the next week or so. Plan is to purchase
the building, lease it to the current users and a couple of others spaces to other users.
Its goal would be a community centre.
6. Meeting with Integris Update
Jennifer had a phone meeting with Dan Wingham at Integris Credit Union, support
thru fundraising, and low interest loans. Integris helped the group who started the
ArtWells Festival, which is very similar situation to ours. They are willing to review
business plan and will help us set up meetings so that we’re
sharing our plan with the correct people.
7. Membership List Update
Discussion held about the membership list and how to best get peoples email
addresses and contact information so we can let them know about meetings etc.
Jesse, Denise, Karen, Nicole, Ruth and Cheryl all volunteered to call people to get their
information and update the membership list.
ACTION: Karen & Nicole to draft a script with the following items: Thank them, New
board, Email Address, Website & provide address
ACTION: Tamara to scope out list and send to Karen & Nicole.
8. Transfer of Secretary/Treasurer Information
Met with Veronica at Flagship Accounting, working on getting signing authorities
changed. Should have a full financial report at the next meeting.
New Business
1. Go Fund Me Page
The page right now is pretty stagnant and is currently setup so that if the dome is not
bought then the money reverts back to the Rollergirls. Decision was made to leave it
as is for now.
2. NVIT Research
They can provide small business loans of $50,000 in order to start new businesses,
probably not something we will pursue.
3. City Council Presentation Preparation – tabled
4. Connecting with Current Dome Owners – tabled
5. Meeting with Shirley Bond
Suggestion that we meet with Shirley Bond - tabled
6. Heritage Building Status
This was suggested by someone that we look into, however, there
are huge limitations to this status and a lot of money that is
needed in order to preserve a building this way.
Adjournment @ 8:28pm
Minutes submitted by: Tamara Sweet
Next Meeting: February 7th, 2017 @ Roll-A-Dome
Open to all Members
January 2017 Action Items
Date
Open
Jan. 10
Jan. 10
Jan. 10
Jan. 10
Jan. 10
Dec 6
Dec 6
Dec 6
Dec 6
Dec 6
Dec 6
Dec 6
Dec 6
Action
User groups to provide links of their own webpages to
Karen for us to put on our webpage.
Karen & Nicole to draft a script with the following
items: Thank them, New board, Email Address, Website
& provide address
Karen to post on Save the Dome Facebook about a call
out for user groups to get in touch with her.
Any other suggestions or ideas about the website can
be sent to Tamara Sweet who will communicate them
to our web master.
Tamara to scope out membership list and send to Karen
& Nicole.
Tamara to touch base with Veronica at Flagship about
bank account and any other additional information they
need from us.
Jennifer to present a flushed out draft business plan at
the January meeting
Nicole to keep it and make sure that it stays active –
research the timeframe and how long we have to use it
Katie Mroz to setup the necessary meetings with City
Staff & Councilors
Once meetings are set, schedule will be sent to Board
Members for them to attend these meetings
Karen Lucas to find/create a list of user groups, send to
Board
Denise to put together speaking points for everyone to
work off of when speaking to various people about the
Rolladome and the PG Dome Society
Tamara to be liaison between Mr. Watt and board for
web changes. Jennifer will send contact information to
Tamara
Everyone to review website and submit changes to
Tamara by January meeting
Assigned
to
Karen
Due Date
Date
Complete
Karen &
Nicole
ASAP
Karen
Feb. 7
Tamara
Ongoing
Tamara
ASAP
Tamara
ASAP
Dec 14
Jennifer
Jan. 10
Jan. 10
Nicole
Ongoing
Ongoing
Katie
Jan. 10
Complete
Karen
Ongoing
Ongoing
Denise
Complete
Complete
Tamara
Ongoing
Ongoing
Tamara
Jan. 10
Ongoing
Feb. 7
Ongoing
Dec 6
Nov 17
Nov 17
Oct 12
Oct 12
Oct 12
Oct 12
Oct 12
Oct 12
Tamara to send November minutes to Mr. Watt to put
up on the website
Tamara to do up a support letter for Ken to give to Al.
Jen will contact Mr. Watts and ask him to take over this
task. (website)
Get Meeting Minutes from Last Meeting from Laurie or
Alicia
Meet with Margaret to gather information from past
Board (including financials & business plan in progress)
Post Date and time for next meeting on Facebook
Contact Kumar about involvement with Facebook Page
Contact New Directors (Tamara S, Jessie & Karen) to
confirm interest and discuss time and dates of next
meeting
Coordinate meeting with bank and new Directors to
transfer signing authority (Tamara S, Jessie & Nicole?)
Tamara
Dec 15
Jan. 1
Tamara
Jennifer
Dec 1
Dec 6
Nicole
Oct 26
Complete
Nicole
Oct 26
Complete
Ken
Ken
Nicole
Oct 14
Oct 26
Oct 19
Complete
Jody
Oct 26
Complete
Complete