Event Planning
Using the planning form
This form is intended to aid your planning for an event that forms part of the Moving Mountains
mission. It will also help your local Champion to schedule events, ensuring we make the best use of the
visiting team in your area over the course of the mission.
In many cases the leader of the visiting team will be coming to meet with the Champion during the
autumn. It will be really helpful if the Champion can see your initial event ideas so they can share them
with the visiting team and start to think about how team members can best engage in different events.
Each team will have a senior church leader (Bishop, Methodist Chair, etc) and they will bring with them
up to 4 people each with valuable experience.
We recommend that an initial draft of one form for each event is agreed locally by the church and then
shared with the area Champion. Complete a form for every event that you are including in Moving
Mountains. Cover existing events you are including and also new / one-off events that you are proposing
as part of the mission. You can judge the level of detail that its useful to include in the form, perhaps
just capture a few ideas at a first stage.
Why not check with your local Champion when they’d need to know your ideas & plans?
Please read the guidance booklets carefully before you start planning an event. See:
http://www.godforall.org.uk/moving-mountains-resources/
If you have any questions about this form or the planning process please contact your Moving
Mountains Champion or Rev Mike Talbot ([email protected] 07767 763715 God for All
Evangelism Enabler)
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Event Planning: complete one form for each event
Name of church
Named contact of person organising this event
Telephone number
Email address
Name of event and brief description
Existing Event used as part of Moving Mountains
or new event for Moving Mountains
Existing / New
Venue
Date and time of event
(See Moving Mountains Booklet 2 page 7/8)
Which level is your event? (please tick one):Level One - These events are mainly social with a very small amount of
Christian content. This type of event is ideal for first contact with people.
Level Two - An event that provides more information about the Christian
faith and encourages people to explore further.
Level Three - These type of events explain clearly the central message of
the Christian Faith, present people with the benefits and costs of
choosing to be a committed Christian and present a clear invitation to
respond to Jesus.
How does this event fit into the ongoing work in
your church and Mission Community?
How would you like the visiting team to assist you
with this event? (e.g. evangelistic talk, chatting to
guests, encouraging church members to share
their faith, practical assistance etc.)
Are there any specific skills or experience you
require the visiting team to have for this event?
(e.g. schools work, working with elderly.)
Please provide a rough running order for the
event, including timings and when you expect that
the team will be used.
Who will you be inviting?
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How & when will you invite them?
(see poster templates:
http://www.godforall.org.uk/moving-mountainsresources/)
Will there be any handouts / resources available at
the event?
Note that copies of a gospel and a response card
will be available.
Who from your local context is helping with the
event, and how will they be involved? Consider
 Set up for location
 Publicity
 Welcoming
 Refreshments
 Audio / video
 Follow up – responses to talk etc
What will you do to help your team have an insight
into Moving Mountains and be prepared for the
event?
After the event….
What impact do you hope the event will have on:
a. Guests?
b. The local community?
c. Church members?
d. The team involved?
What follow up will there be after the event?
Note that copies of a gospel and a response card
will be available.
When will you be running an enquirers course?
(church / church grouping)
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