Is Anybody There?
SS1400-1, SS1400-2
Tori Williams
Technical Consultant
K-12 Solutions Group
© 2008 Infinite Campus. All Rights Reserved.
Agenda
• Definitions
• Attendance Letters Wizard
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Process overview
Query types
Query creation
Setting trigger criteria
Formatting letters
Printing letters
• Attendance reports overview
 Descriptions
 Screenshots
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Definitions
• Query
 Filtering data based on specific statuses
– Example statuses
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Absent
Tardy
Excused
Unexcused
• Trigger Criteria
 Minimum number of events required for system to print a letter for a student
– Example trigger
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Absent unexcused status given a weight of 1.0
Tardy unexcused status given a weight of .34
Trigger value set to 5
Result
• Letter printed for a student with 4 unexcused absences and 3 tardies
• (4*1.0) + (3*.34) = 5.02
Attendance Letters Wizard Process Overview
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Name the letter
Select the query type
Enter weight of events
Set trigger criteria
Select teachers and sections included in query
Save query to user account or user group
Create the letter format
Print letters
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Query Types
• Period marks
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Most flexible and complex query
Permits custom filters on attendance status and excuse status
Triggers set by weight of each attendance/excuse status filter
Up to four attendance/excuse status filters permitted for each query
Four different interval choices
– Year
– Term
– Course
– Course/term
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Query Types
• Whole/half day absences
 Query is pre-defined
 Customize trigger only
 Intervals
– Year
– Term
• Exact day absences
 Identical to whole/half day absences, but calculates on minutes
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Example: Period Marks Query
Enter meaningful name
Select Type:
Period Marks
Select Status
Enter weights for each
status/excuse
combination
Select Excuse
Enter
trigger
criteria
Select Interval
Select
teachers to
include their
students
Save to user
account or
user group
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Select sections to
include
Go to Letter Format
Example: Whole/Half & Exact Day Query
Enter meaningful name
Select Type:
Whole/Half or Exact
Enter weights for each
status/excuse
combination
Enter
trigger criteria
Select Interval
Select teachers
to include their
students
Save to user
account or user
group
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Select sections to
include
Go to Letter Format
How Triggers Work
• Example trigger criteria
for a period mark query
 The day a student
reaches 3 tardy marks of
any kind
 In any course
 During the year
• Query is saved to
Attendance group
where multiple users
have access
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Attendance Letter Criteria
Period Marks
By Year
Whole/Half Days
Exact Day
Number of times a student has
missed one period over the entire
year.
Students who missed a set number
of whole or half days of school over
the entire year.
Students who missed a set number
of entire days of school over the
entire year.
Number of times a student missed
one period in one term.
Students who missed a set number
of whole or half days over the
current term.
Students who missed a set number
of entire days of school over the
current term.
By Term
By Course
By Course / Term
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Number of times a student has
been marked absent from a
particular course.
Number of times a student has
been marked absent from a
particular course in the term.
These combinations are not available.
Formatting Attendance Letter
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Campus data elements
and sub-reports can be
inserted into letter
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Data elements appear
bordered in blue
Sub-reports appear
bordered in red
Click to insert a Campus
sub-report
Click to insert a Campus data
element
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Printing Letters
• Print the letter for an effective date to generate letters for students
meeting criteria on that date
Select date
Select letter
Select sort
Print letter
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Example Attendance Letter
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Attendance Reports
• ADM and ADA Detail
 Calculates average daily membership/average daily attendance student-bystudent, then totals by grade and calendar
• Attendance Reason
 Sums periods, days, minutes by excuse reason and Excused/Unexcused
• Consecutive Absence
 Lists students having consecutive school days absent
• Day Count
 Sums whole and half day absences based on calendar minutes
 Important to verify that Calendar Minutes and Period Minutes add up to the
same total
 Can be used to find Perfect Attendance
• Dialer Extract
 Pulls unknown absences for use with a stand-alone (non-NASIS) phone dialer
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Attendance Reports
• Funding Report
 ADA/ADM report available for a range of days or a count date
 Can be disaggregated by NCLB subgroup
• Period Count
 Allows wide variety of counts on all statuses and excuse codes
• Period Detail Batch
 Individual student reports, suitable for giving to students and/or
parents/guardians
• Register
 Shows whole and half day absences for each day for each student in a grade
level
 Display in grid format for a date range
 Includes ADM/ADA summary
• Sub Attendance Roster
 Prints attendance rosters for substitute teachers to use when taking
attendance
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ADM and ADA Detail Screen
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Attendance Reason Screen
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Consecutive Absence Screen
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Day Count Screen
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Dialer Extract Screen
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Funding Report Screen
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Period Count Screen
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Period Detail Batch Screen
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Attendance Register Screen
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Substitute Attendance Roster Screen
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Questions & Answers
Ask, we’re ready!
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Learn More!
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SS1400-1, SS1400-2