Orientation for New Site Visitors
Site Visitor Responsibilities, Expenses,
and Training
Introduction
This presentation will address your responsibilities as a
CIDA site visitor, site visit expenses, and the next step
in site visitor training. Before participating in a site
visit, you should review the training presentations on
CIDA’s website, the Site Visitor Handbook, and attend
an in-person training workshop.
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Site Visitor Responsibilities
Site visitors’ primary responsibilities are:
 Gathering evidence related to a program’s compliance
with CIDA Standards during a site visit.
 Working as a team to analyze a program’s compliance
with CIDA Standards.
 Documenting the team’s analysis of program
compliance with CIDA Standards in the Visiting Team
Report (VTR).
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Site Visitor Responsibilities
Site visitors are expected to:
 Attend at least one site visit to an interior design
program annually.
 Respond to CIDA staff promptly regarding availability
when invited to participate in a site visit.
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Site Visitor Responsibilities
Before participating in a site visit, it is important to:
 Thoroughly review all materials provided by the CIDA
office and the program (self-study report and
published materials).
 Communicate with the visiting team chair to discuss
any questions about the program’s self-study Program
Analysis Report (PAR) or site visit arrangements.
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Site Visitor Responsibilities
During the 4 day site visit, you must:
 Attend all scheduled activities and work sessions
(personal business can only be taken care of during
free time).
 Participate in team discussions and work sessions and
assist in writing the Visiting Team Report (VTR).
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Site Visitor Responsibilities
After the on-site review, you must:
 Respond to any questions and concerns that emerge
during the initial review of the Visiting Team Report
(VTR), which is completed by members of the
Accreditation Commission and CIDA staff.
 Respond to program content concerns after the
program reviews the Visiting Team Report (VTR).
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Site Visitor Responsibilities
Team member evaluations:
 After each site visit, you will be evaluated by your
teammates and the program that you visited.
 You will also be expected to evaluate your teammates.
 Site visitor evaluations are critical and enable CIDA to
address performance issues as they arise and ensure
that site visitors participate and are effective.
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Site Visitor Responsibilities
All site visitors are also expected to:
 Remain current with CIDA Standards and the
accreditation process and procedures.
 Participate in site visitor training programs and
workshops.
 Abide by CIDA policy and procedure.
 Provide feedback to the Accreditation Commission and
CIDA staff regarding the accreditation process and
Standards.
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Site Visit Expenses
 Programs being visited provide lodging, meals, and
ground transportation for team members during a site
visit.
 Programs should pay these expenses directly.
 You should not feel obligated to use personal credit
cards for expenses that are the program’s
responsibility, but if you do need to use a personal
credit card, you will be reimbursed.
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Site Visit Expenses
 You should use expense report forms, provided by the
CIDA office, to document all reimbursable expenses.
 You must save all receipts to submit with the expense
report form.
 The CIDA office sends reimbursement checks within 12 days of receiving the expense report form.
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Site Visit Expenses
Reimbursable site visit expenses include:
 Mileage to and from the airport and tolls
 Airport parking for days spent traveling for CIDA
 Ground transportation to and from your home to the
airport
 CIDA related local and long distance telephone calls.
 CIDA related photocopies or other reproduction
charges
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Site Visit Expenses
Non-reimbursable site visit expenses include:
 Personal phone calls
 Internet connection will not be covered by CIDA unless
it is necessary for CIDA business - this should be a
minimal expense
 Lodging and other expenses for personal travel before
or after the scheduled site visit dates
 Entertainment
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Site Visitor Training
 The next step in CIDA’s site visitor training process is
attending an in-person workshop.
 Both new and experienced site visitors attend training
workshops and share information about best practices,
dealing with difficult situations on-site, and strategies
for reviewing student work.
 You will receive a formal invitation from the CIDA
office by e-mail.
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Follow-up
Thank you for reviewing the Site Visitor Responsibilities
presentation. Please complete a brief quiz using the link
below:
http://www.zoomerang.com/Survey/WEB22CLNV9HG2U/
This quiz will take approximately 5 minutes. CIDA staff
will review your responses and forward you the results.
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