AGENDA FOR CHANGE
NHS JOB EVALUATION SCHEME
JOB DESCRIPTION TEMPLATE
1. JOB IDENTIFICATION
Job Title:
Senior Energy Engineer
Reports to (insert job title):
Estates Compliance Manager
Department, Ward or Section: Estates
CHP, Directorate or Corporate Department: FACILITIES
Job Reference:
DHFACIRAIGESTS54
No of Job Holders:
1
Last Update (insert date):
04/03/2015
2. JOB PURPOSE
To manage, assure and be accountable for compliance with statute, regulation, guidance and
best practice across NHS Highland from an Environmental Engineering perspective. This post
will be responsible for all the Engineering systems and Hard FM service provision as well as
engineering solutions to Energy issues. This will involve implementing policy and procedure in
relation to all energy and utility issues across the board in cooperation with all other Discipline
Engineers and the Environmental and Sustainability Manager.
To be accountable for the provision and delivery of Energy Systems and Services advice to all
NHS Highland facilities ensuring the optimum environment for Staff, patients and the public at
the most cost efficient level possible.
Will be the focal point for technical advice on Energy Systems efficiency and design and will
lead and develop technical energy efficiency measures across the organisation, driving and
managing change towards a more energy efficient Estate, including strategic planning of energy
use and supply.
To assist in developing and maintaining the organisations Carbon Reduction plan and other
relevant National Reports where Engineering input is required. Also responsible for the
development of new and existing energy performance measures to maintain progress in energy
reduction of both an administrative and practical nature. Some of these duties will involve
working with the Environmental and Sustainability Manager where engineering issues have an
input into the NHS reports and outputs.
To act as a National representative for NHS Highland, attending such meetings as is deemed
appropriate and relevant to the post.
Recommend priorities to Estates Management for Energy Efficiency measures within the
allocated maintenance budget to ensure that resources are allocated correctly and solutions
developed represent value for money.
Monitor and advise on all relevant Energy Engineering Efficiency works, with required input from
other NHS specialist services and staff when required, to ensure that the customer and/or
Project Manager is kept is informed of any issues that endanger agreed timescales and budgets
and each project is as energy efficient as practicable.
Propose and Manage Energy Engineering projects directly where appropriate, ensuring design,
control and control is exercised throughout the project and beyond. Manage a QA system that
ensures all documents sent out are numbered and have gone through a robust checking
process.
Responsible for managing sub-contractor design from an energy perspective, to ensure all
schemes and projects are as energy efficient as possible within available funding.
Assist in interpreting Utility Billing from a technical perspective to ensure the best value for the
organisation and support non technical staff in utility management and control.
3. DIMENSIONS
Sites
27 Hospitals
43 HCs/Clinics
16 Community Bases/Houses
37 Leased Properties
4 PFI
1 Commercial Laundry
Craig Dunain Surplus Site
1 HQ Offices
Asset value £77.5 m
Floor Area 108,878 sq m
Estate area 220ha
Budgets
Project Work (Est) £1.0million
Supplies £ 0.2 Million
4. ORGANISATIONAL POSITION
Head of
Estates
Estates
Compliance
Manager
Senior
Mechanical
Engineer
Fire Team
Senior
Water
Engineer
Designated
Fire officer
Senior
Electrical
Engineer
Asset Management
& Projects Manager
THIS POST
SENIOR
ENERGY
ENGINEER
Senior
Operations
Manager
Maintenance
Manager
Environmental
and
Sustainability
Manager
Project
Manager
5. ROLE OF DEPARTMENT
The Estates Department will provide a safe, effective and efficient service of estate
maintenance, new build and refurbishment, complying with statutory and other standards within
allocated budgets to NHS Highland.
The department is responsible for all operational building and engineering services for users of
the estate. These services include planned preventative maintenance, breakdown maintenance
(24 hours), irregular maintenance and improvement works to power, water, drainage, medical
gases, communications systems, steam generation, emergency power generation services,
hard and soft landscaping, building envelope and interiors, the maintenance of which has a
direct and immediate bearing on standards of patient care.
The department undertakes in-house project work and contributes to the control and direction of
contracted-in design teams, complying with Statutory Standards, Scottish Health Technical
Memoranda, HHB policies and procedures and within allocated budgets.
Develop and deliver a comprehensive Energy, Water and Environmental management service,
set and manage budgets, also endure the HEAT target for energy reduction and Carbon
reduction is met. This challenging target will require development of the NHSH Carbon
reduction strategy and will involve developing innovative 3 rd party solutions for NHS Highland.
Set and manage the Council Tax and Non Domestic Rates Budgets across NHS Highland and
authorise payments. Lead on the 5 Yearly Rating Revaluation appeals and deliver cost savings
wherever possible including pursuing rebates associated with the Rating Disabled Person Act.
6. MAIN TASKS, DUTIES AND RESPONSIBILITIES
1. Manage NHS Highland BEMS systems and all Energy related equipment and
systems.
2. Ensure adequate financial control is in place to meet financial targets
3. Ensure Safety is paramount in all solutions developed.
4. Develop local Energy Management plant procedures for the organisation to
ensure the estate is maintained to the best possible level at the highest
efficiency possible within the funding available.
5. Develop standard Energy Related plant maintenance procedures that will
comply with all relevant standards, in particular ACOP’s SHTM’s, HTM’s,
SHBN’s and other relevant documents.
6. Implement the Estate strategy to maintain the estate in accordance with
service needs, ensuring the required level of availability and reliability are
attained.
7. Ensure resources are utilised as efficiently as possible to meet the workload.
8. Develop solutions for complex engineering problems, detailing solutions and
the methods for implementation.
9. Will be required to check settings etc, must be able to use fine measurement
tools.
10. Must be able to manage multiple projects and deliver results to time and
cost pressures. Will be responsible for initiation of, and support of, most
Energy related project works across NHSH.
11. Responsible for ensuring new project works allocated are to the correct
specification and free from defects, working with others to ensure all new
projects consider energy efficiency as part of each project as far as
reasonably practicable.
12. Develop and implement a suitable Energy Management strategy in relation
to all relevant Engineering systems for the organisation from the NHS
Highland Policy and supporting ACOP’s and SHTM’s.
13. Develop other Health and safety procedures as required.
14. Responsible for input with the other discipline engineers of the organisations
SCART for all Energy related issues compliance and for identifying and
developing an improvement plan.
15. Will develop and implement arrangements for performance management in
the Estate Department in relation to Energy Issues.
16. Must be flexible and adaptable to constantly changing circumstances and
requirements.
17. Will represent NHSH nationally on relevant national Technical advisory
groups and support development of relevant national guidance.
7a. EQUIPMENT AND MACHINERY
1/ Specialist monitoring equipment (Light, Noise, Heat, Electricity, Gas etc).
2/ Computers – Word, Excel, Outlook
3/ Building services control panels.
7b. SYSTEMS
1/
Computerised Maintenance Management system
2/
Computerised work scheduling system, Property Asset Management System.
3/
Safe Systems of Work, including Permits to Work and Contractor Control systems
4/
Building Management Systems (BEMS)
8. ASSIGNMENT AND REVIEW OF WORK
1/ The postholder will identify and initiate such activity within his/her sphere of responsibility as
he/she judges to be in the interests of the NHSH operational units.
2/ A review of workload is undertaken at least weekly with the Compliance Team Manager and
operational managers, where activity and priorities are discussed and reviewed.
3/ The postholder will work within the context of statute, Scottish Management Executive
guidance and requirements; hospital policies, procedures and budgets; SLA and business
planning cycles.
4/ Objectives will be set and reviewed by the Compliance Team manager on at least a monthly
basis.
5/ The postholder, when on call, may be working in an isolated location or at an unreasonable
hour and has to interpret and act on information within a very tight time frame.
6/ Work is delegated to staff and contractors on a daily basis.
9. DECISIONS AND JUDGEMENTS
1/ The postholder analyses a wide variety of highly complex information.
2/ The outcome or action that the postholder decides to utilise requires evaluation of a range of
possibilities before determining an appropriate action, particularly in relation to unplanned
incidents often in a demanding time frame.
3/ The postholder is responsible for the development of relevant procedures which affects
his/her area of responsibility, some of which require a later adjustment and review, due to, for
example, changes to Health & Safety Legislation, Financial restrictions, etc.
4/ The postholder plans, organises and manages daily, weekly, monthly and yearly work
programmes and events, for the organisation. These can be complex as they have specific
standards which must be met and specific outcomes which the organisation requires.
5/ Within a defined geography and for delegated NHS Highland wide duties, the postholder must
prioritise the variable and unpredictable workload using the best mix of in-house and contractual
labour.
6/ Whilst on call, the postholder must manage all estates related incidents to preserve the safety d
and wellbeing of persons and integrity of services and building fabric.
10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
To manage the provision of a high quality, effective, responsive service over a large and
challenging geographical location whilst, at the same time, ensuring value for money, working
with reduced resources and matching workload to these resources. This requires a flexible
approach to service delivery, excellent communication skills, team working, and the ability to
work closely with and monitor in-house trade staff and contractors’ performance, quality, value
and timescales.
11. COMMUNICATIONS AND RELATIONSHIPS
Skills required include the ability to undertake/give: i.
ii.
iii.
iv.
v.
vi.
vii.
training (devise and update programmes)
presentations
persuasion
instruction
counsel
unpleasant news
prepare risk assessments and method statements for DEL and contractors.
The postholder generates and receives both complex and contentious information which can be
sensitive in terms of planning and finance with NHS Highland pursuant organisations such as
architects, surveyors, engineers, local authorities, etc, when building projects are being planned
(e.g. different organisations have different standards/policies).
The postholder requires to be highly skilled and adept in negotiation, persuasion and
interpersonal skills.
The number of functions managed means that the range of requisite work contacts is
considerable. Against this background the principal contacts are:
Within the Health Board
Senior NHS managers throughout the Highlands
Departmental managers
Supporting staff
Outwith the Health Board
Competent persons and Authorising Engineers, HFS, Architects, Consulting Engineers,
Chartered Surveyors, Local Authority Planning and Building Control staff, contractors and
suppliers, Scottish Water, SEPA, Utility Suppliers, Staff Associations and PFI Providers.
12. PHYSICAL, MENTAL, EMOTIONAL AND ENVIRONMENTAL DEMANDS OF THE JOB
Physical
1/ During normal working the postholder is largely sedentary. However, when on call the
postholder may be required to undertake more physically demanding duties for an undefined
time. The post will also involve a considerable amount of travelling.
2/ When on call the postholder may be required to use power tools and hand tools but where
hand eye co-ordination is developed to ensure avoidance of injury to himself and others.
3/ Climbing and crawling to heights and through service ducts and confined spaces above and
below ground level, plant rooms, boilerhouses, roof spaces and external roof areas.
Mental
1/ Due to the nature of the Estates Department’s responsibilities the work pattern is
unpredictable and can require prolonged and intense concentration or moderate concentration
depending on the urgency of the task at hand.
2/ Frequent concentration in managing incidents/works, report writing and correspondence. Coordination of serious incidents during normal working and whilst on call.
Emotional
1/ Implementation of staff conduct policies, (staff grievances and disciplinary issues etc).
2/ Working in Theatres, Mortuary and Wards.
3/ Working in wards during building and maintenance works with incidental contact with patients
when maintaining ward and bedhead services [Medical gases]
4/ On call / Emergency recall to work – long hours, stressful circumstances
Environmental
1/ The postholder has to work at height (ladder, scaffold, MEWP, etc) and in confined spaces,
often under the direction of a Permit to Work and using a variety of plant equipment.
2/ Light physical effort, but infrequent exposure to inclement weather and harsh working
conditions during site visit and investigation.
3/ Working in areas and on equipment where dust, dirt, heat, humidity and where body fluids,
effluent and fumes may be present.
4/ Working in areas that are under construction.
13. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
1/ The postholder must be educated to Degree level, or equivalent, in an Engineering Discipline.
2/ Significant relevant industry experience including experience in a position of managerial
responsibility.
3/ Responsible for Building and Engineering Energy Systems maintenance, therefore broad
experience required and experience in Energy Systems and management required..
4/ Member of a major professional institute eg CIOB, IHEEM,CIBSE to Incorporated Level
5/ Should also hold a professional qualification in Project Management.
5 6/ APLV/APVS – Authorised Person training – examination every 3 years
7/ On-going training and experience – specialist works, building knowledge, legislation [Statute,
H&S, NHS, Local Authority]
8/ Competent in use of Information Technology – MS Office, Auto CAD, Project.
9/ Knowledge of Statutory Instruments –
Building Standards [Scotland]
NHS statutory documents [HTM’s, SHTM’s , HBN’s etc]
Water Byelaws
Legionellae [NHS and HSE]
Health and Safety
Disability Discrimination Act
Planning procedures
Building Warrant procedures
Specialist H&S – Confined Spaces, Wood Working Machines, Chain Saw, Agricultural
Chemicals,
Construction Design and Management Regulations.
14. JOB DESCRIPTION AGREEMENT
I agree that the above Job Description is an accurate reflection of my
duties and responsibilities at the date of signing.
Job Holder’s Signature:
Manager’s Signature:
Date:
Date: