Captain's Training
18th September, 2015
Ice Breaker
Speak to someone that you don't know and find out
the following:
• Their name
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• Their club
• The most embarrassing moment from their first year
Today's Session
• Develop an understanding of the level of responsibility you
hold as leaders of your teams
• Overview of the procedures and policies in relation to
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BUCS
• How to handle team selection and completing team sheets
• The importance of working with your Equality and
Diversity Officer and Coach
So much information that everyone needs
to know...
What does everyone need to know?
You need to know about
• Club Culture
• Position of Responsibility
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• Representing Members
• Policies & Procedures
• Sports Club Constitution
• Registration & Membership Process
• Using the Students' Union Website
Club Culture
Rate you club culture...
Definition of culture
- The attitudes and behaviour characteristic of a particular social group
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Negative
Positive
Complete the slip stating your score and why you believe this is an accurate
account of the culture within your club.
An ideal club culture...
PERFORMANCE DRIVEN
ENJOYABLE
SOCIAL
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FRIENDLY
WELCOMING
INCLUSIVE
OPEN TO CHANGE
CHALLENGING
DIVERSE
TRUSTING
FUN
PROUD
SUPPORTIVE
Responsibility
You are responsible...
As a committee member you hold a position of responsibility.
This means that if there is a disciplinary within your club, responsibility could
fall on you, even if you weren't involved.
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Consequences could be that you are stripped of your role and restricted from
being on any committee in the future.
You could also have to face Students' Union and University Disciplinary
procedures.
Represent
Represent your members...
The committee exists to represent club members
What would you do in the following situations...
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• The club committee is discussing the option of buying a large piece of equipment
from the clubs account and can't come to an agreement
• Club members are unhappy with the time of one of their training sessions
• Club members want their Sports Ball tickets subsidising by club funding
Policies & Procedures
There have been a lot of changes...
You have to do everything we have covered whilst operating
within the Students' Unions policies and procedures.
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Policies and Procedures will be covered in more detail shortly but I would
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strongly recommend that you familiarise yourself with all of them.
They can be viewed on the Students' Union Website.
Sports Club Constitution
Your club constitution...
A member of your club who is attending today will have your
clubs constitution.
It includes details about:
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• Purpose
• Membership
• Committee
• Meetings
• Roles
• Finance
• Winding Up
You will all have to sign the
constitution to show that you
agree on and understand how
your club should operate
Membership & Registration
What's the process?
The process can be viewed on the Students' Union website and
anytime.
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Let's go through it step by step
It's vital that everyone registers on the SU website and pay's the appropriate
membership and it's your responsibility as a committee to make sure members
complete the process.
We will be doing spot checks at training and before fixtures!
SU Website
Make the most out of the website...
You have access to the following tools via the SU website
• Edit your page content
• View members
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• View Sales reports
• View Purchase Reports
• Send messages to members
• Upload Resources
• Set up a product (Chairs & Treasurers Only)
Make the most out of the website...
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https://www.hallamstudentsunion.com
/
CAPTAINS!
Understanding of being a "Captain"
What makes a good captain?
Leader
Good Communicator
Team Player
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Fair
Challenges team mates
Positive
Performance Driven
Dedication
Mentor
Organised
Role Model
BUCS Guide - policies and procedures
The BUCS Guide covers:
• Organising fixtures
• Sending in results
• Walkovers
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• Playing Under Protest
• Booking match officials
• Competition Entries
• Organising Trips
• Booking Transport and Accommodation
• Funding for BUCS Individuals
• Misconduct in BUCS
• Sports Staff Contacts
Your BUCS season
Season
Outcomes
Captain's
Training
Premier
Playoffs
Welcome
Week
Varsity
BUCS
Season
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BIG BUCS
Wednesday
BUCS
Nationals
Fixtures and Results
• Plan Ahead!
• Keep in touch
• Check the details
o Home
start time, opposition, venue, shuttle bus
o Away
start time, opposition, venue, transport details (departure time and
bus size)
• Let us know how you did!
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o Phone or Text - 0782 586 1715
o Email - [email protected]
o Tweet - @TeamHallam
Detail your team, opposition and result i.e. Men's Football 1st - Hallam 3 Loughborough 0
Walkovers
HALLAM DON'T DO WALKOVERS
In 2014/15, Hallam lost 39 League Points and 62.5 BUCS Points through
walkovers - without these walkovers, the university could have moved up to 17th
place in the BUCS ranking!
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• One walkover: loss of three league points and half of your overall BUCS points
• Two walkovers: further loss of three league points and all BUCS points.
Withdrawn from knockout competitions. (Prem teams - automatically relegated)
• Three or more walkovers: further loss of 3 points per occurrence, £100-£250
fine and a £50-£100 fine for every additional walkover
How to avoid this?
• Keep in contact
• Send a team out
• Make every effort
Problem with a fixture?
- Play Under Protest
Upon arriving at a fixture, if the team feels that there is a breach in any BUCS
regulations (e.g. pitch is wrongly marked, team turning up late, ineligible player) they can
complete a playing under protest form.
BUCS will judge the form based on the "effect that the
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grievance had on the result of the fixture".
Tips for playing under protest:
•
Play the game!
•
Bring a Playing Under Protest form to every game
•
Complete the form being factual and objective
• Get evidence
• Hand in the form to the Students' Union by 12noon the day after your fixture
Team Sheets
Team Sheets
1. Download a team sheet from the weekly
Friday email or Club Committee Resources
2. Send a copy of your team sheet to the SU
by 12pm the day before your fixture
Title team sheets (noting kit
3. Slide
Bring completed
numbers) to every fixture along with
student IDs
4. Exchange with the opposition before kick
off, complete the second half of the team
sheet
5. Hand in completed team sheet to
Students' Union by 3pm the following day
Team Selection
Team Selection
What criteria do you think you should base team selection on?
 training attendance
 level of skill
 coach input
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• Find the balance!
• Set expectations
• Feedback process - reasoning behind decisions
• Get to know your player pathway
IMPORTANT - Player Movement between teams
Your BUCS Week
Monday
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Tuesday
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Wednesday
GAME DAY
Thursday
Friday
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YOUR WEEK
Let the BUCS Administrator know if there are any problems with Wednesday's match
by 12noon
Make sure appropriate officials have been arranged for your fixture
Weekend fixtures: return completed teamsheet to the Students' Union, send in results
and report in any problems, accidents or disputes
Send in team sheets to the BUCS Administrator by 12noon
Check emails to see if there are any last minute changes/cancellations
Check emails in case of cancellations
REMEMBER: team sheet, playing under protest form, student ID
Arrive at venue/HUBS in good time for the fixture/departure!
Exchange and verify team sheets with opposition before kick off
Get a win for Team Hallam!
Send the result to 07825861715 (e.g. Men's 1st Football, Hallam 3 Loughborough 0)
Return completed team sheets to the Students' Union by 3pm
Report in any problems, accidents or disputes from the previous day
Any playing under protest forms to be handed in by 12pm
Receive weekly email confirming fixture start times, venues and travel arrangements
Check and confirm these with your teams, inform the BUCS administrator if there are
any problems
Weekend fixtures: send in team sheets and, if the fixture is away, trip forms
Individuals
Know your deadlines, get in touch and keep organised!
Team
Hallam
member
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BUCS
Points
BUCS
Entry
Competitive
Opportunities
Development
Opportunities
Transport and Accommodation
Always book through the Students' Union!
Transport:
- Buses (8 seater - 78 seater)
- Train
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- Personal transport
- Hire Car
Accommodation:
- it's up to you!
Working with your Equality and Diversity
Officer and Coach
Working with your coach
• Decide on a transparent trial process
• Decide
things as a committee and then work with your coach
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Working with your Equality and Diversity Officer
• Signposting
• Represent your Student Body
Summary
• Be organised!
• Ask questions!
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• Stay within the rules!
• Smash it!