MINUTES
August 17, 2016
Big ‘E’ Booster Club
Attending:
Linda Ahern, Amy McEvoy, Maureen Fairbanks, David Scharf, Sue Smith, Brenda
Thomas, Dave Kline, Kelly Wieand, Karen Eberly, Tracy Peifer, Bill Templin, Steve
Heisey, Kirstin Mink, Lisa Gepfer
Meeting called to order at 7:07
Current Treasurer’s report
Sent electronically
Send check requests to Sue Smith
Introduction of New Board
Maureen introduced the Board
Members
 Maureen Fairbanks – Returning as President
 Amy McEvoy – New Vice President
 Brenda Thomas – Switching from treasurer to secretary
 Sue Smith – returning to the treasurer position. She served as treasurer a
few years ago
 Shannon Heisey – Interested in assisting with the sub sales and Programs
New Business:
A. Review Check Request & Deposit Procedures
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Please send check requests, fundraiser forms and deposit notices to Sue
Smith to the new email [email protected] account.
Each check request needs a team rep and coaches electronic signature.
All fundraisers must be approved by Linda Ahern. She will approve and
put on the calendar Kenzie is working on.
Some discussion regarding events sponsored by the “Club Teams”. It
was determined by the group that only EAHS team events will be sent to
Linda for approval and adverting.
Club teams are welcome to review the calendar to avoid duplications.
Linda also said she would send EAHS team apparel fundraisers to the
teachers and Administration for support. (She will not send Club teams
fundraisers)
Linda had a clarification for “approved” expenses. She will approve
coaches request for coaching clinic expenses as it benefits the student
athletes. Maureen (President) seconded this request.
Linda also added that the Team accounts are for the benefit of the
athletes, not the coaches. If they want to purchase other things for
themselves, they need to purchase that out of personal funds and not Big
E account.
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Linda also wanted to remind everyone that the only fundraisers split by
Booster is the Fair parking and the Sub Sales. She still hears parents say
that ALL fundraisers are split with Booster. THIS IS NOT CORRECT.
ONLY 2 FUNDRAISERS ARE SPLIT WITH BOOSTER. All other
fundraising goes to the Teams account. We need to get this information
out to all parents.
All agreed with Linda’s perspective.
B. Fair Parking Schedule (Week of 8/22- 8/27)
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Team Reps/Coaches get startup money and end of shift – Maureen will
get $300 (in $5s) for East High and $100 for Bear Creek.
 Drop-off at 9:00 each night. Meet at the front of East High Elementary
school at 9:00. Maureen will get the next days start-up money for them.
 Profits from the Fair Parking will be 50/50 with Booster and Teams that
work a shift.
C. Update on Fall Sports Program Sponsors
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We have 3 Varsity Jacket sponsors, Elizabethtown Dental Associates,
Gingrich Smith Klingensmith & Dolan, and Sloan’s Pharmacy. We
thank them for their support.
Letters will be sent to each coach and team rep to send out to their
friends/connections which may be interested in supporting the Big E
Booster.
Question regarding other fall teams being able to put in their senior
pictures and bios. Each fall team is encouraged to put their seniors in
the Program like the Football team. Coaches need to send the bios to
Maureen or Amy for the Program. The teams will be charged $5 per
senior picture/bio with a check request to the treasurer.
All pictures and bios due by 8/26.
D. Facebook Page Introduction
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Amy shared the vision for the Facebook page. She would like to get
pictures of the teams preseason and practices. She would also like to get
the senior pictures on the website.
To find the page you need to put Big E Booster Club Elizabethtown PA
to find the right page.
She will work with the teams on getting team stats and schedules on the
Facebook page. (Senior nights, cancer and community nights for the
teams)
She did a very nice job gathering everything!
E. Fall Sub Sale
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Fall Sub sales papers will be sent out shortly. The fliers and instructions
will be sent to the coaches and team representatives.
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Each team needs to tally all of their team sales and bring it to the school
at the designated night.
Each team also needs to come to the night the subs come in to manage
their teams subs.
F. High School Open House/Back to School
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Scheduled for September 14th from 6:30-8. We will try to attend to
advertise about the Big E Booster Club.
G. Athletic Director Comments– Linda Ahern did not have much to share. Team
started their seasons with little injury. Coaches and Trainers are doing a good
job at monitoring the athletes during these last 2 weeks of extreme heat.
 Hall of Fame luncheon and recognition will be on October 7th vs.
Manheim
 Homecoming Game will be October 14th vs. LS
 Some discussion regarding the student’s physicals and paperwork. Still
a challenge getting them in on time.
 Some parents not happy about the $25 fee to play at EAHS
Team Reports:
Cross Country (Dave Scharf) – Practice started, switched section which will be difficult.
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Boys look good; girls are very strong.
Senior night will be 9/13 around 5:30pm.
8/20 – Car wash fund raiser at Fulton Bank from 12:30 to 3:00pm.
Track and Field (Dave) – Nothing new to report
Boys Basketball (Tracy P) – Boys are lifting twice a week, participating in shoot arounds.
Boys Soccer (Kelly W) – Boys started the season with 44 players.
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Senior night is 10/5
League Cancer fundraiser is 10/5
They are working with the girl’s soccer to honor Belinda Good at a home game.
Will keep us posted.
Girls LAX (Kirstin W) – Nothing to report at this time.
Girls Field Hockey (Kirstin W) – Nothing to report at this time.
Baseball (Coach Bill T) – Quiet at this time
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Successful summer program
2 games at the Barn Stormers
Girls Volleyball (Karen E) – 21 high school students; 18 junior high students
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Community night is 9/6
10/11 Cancer Dig Pink game
10/20 Senior night at 6:30pm
Girls Basketball (Karen E) – Team camp at Messiah College this summer and did
summer league at the Nook.
Boys LAX (Steve Heisey) – Winter league at the Nook.
Golf (Coach Dave) – 20 golfers (1 women) came out for the team. First match this
Friday at Fox Chase. Excited for the season.
Girls Tennis (Sue S) – 27 players; first match 9/28
Softball (Sue S) – Nothing to report at this time.
Girls Soccer (Amy M) – 36 players at this time; a lot of junior high players interested.
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Team camping trip this weekend
Motion to Adjourned the meeting by Steve Heisey and second by Tracy Peifer (8:13)
Next Meetings: September 21; October 19, November 16, December 21
Go Bears!!!!!