State of Wisconsin
DOA-3261 (R08/2003)
s.16.75, Wis. Statutes
PROPOSALS MUST BE SEALED AND ADDRESSED TO:
AGENCY ADDRESS:
Scott Noreuil
Department of Corrections Purchasing Services
P.O. Box 7991
Madison, WI 53707-7991
REQUEST FOR PROPOSAL
Proposal envelope must be sealed and plainly marked in lower corner with due date and Request
for Proposal SN-2303. Late proposals will be rejected. Proposals MUST be date and time
stamped by the soliciting purchasing office on or before the date and time that the proposal is due.
Proposals dated and time stamped in another office will be rejected. Receipt of a proposal by the
mail system does not constitute receipt of a proposal by the purchasing office. Any proposal which
is inadvertently opened as a result of not being properly and clearly marked is subject to rejection.
Proposals must be submitted separately, i.e., not included with sample packages or other
proposals. Proposal openings are public unless otherwise specified. Records will be available for
public inspection after issuance of the notice of intent to award or the award of the contract.
Proposer should contact person named below for an appointment to view the proposal record.
Proposals shall be firm for acceptance for one hundred and sixty (160) days from date of
proposal opening, unless otherwise noted. The attached terms and conditions apply to any
subsequent award.
Proposals MUST be in this office no later than
THIS IS NOT AN ORDER
PROPOSER (Name and Address)
Public Opening
May 19, 2010 TIME 3:00PM CT

No Public Opening 
Name (Contact for further information)
PLEASE COMPLETE:
Name:______________________________________
Address:____________________________________
Scott Noreuil
Phone
Date
608-240-5588
April 13, 2010
Quote Price and Delivery FOB
____________________________________
DESTINATION AND INSTALLED
Description
SOLICITATION FOR REQUEST FOR PROPOSAL TO PROVIDE ACTIVE AND PASSIVE CLIENT GPS
ELECTRONIC MONITORING AND TRACKING SYSTEM.
You are invited to submit a proposal for the provision of GPS electronic, Radio Frequency and Alcohol monitoring and tracking system
to include hardware, software, technical support, maintenance and field monitoring equipment. This service will allow the State of
Wisconsin’s Department of Corrections to enhance its comprehensive electronic supervision of clients.
Questions regarding this RFP should be submitted per the calendar of events in Section 1.7.
Collect calls, emailed proposals and faxed proposals will not be accepted.
Proposals received after the proposal due date will not be evaluated and will remain sealed or be returned to the proposer.
Payment Terms: Net 30
Delivery Time: per specifications

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702, (608) 267-9550.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center
Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in
our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United
States.
Yes 
No 
Unknown
In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any
other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the above statement
is accurate under penalty of perjury.
We will comply with all terms, conditions and specifications required by the state in this Request for Proposal and all terms of our proposal.
Name of Authorized Company Representative (Type or Print)
Title
Signature of Above
Date
Phone
Fax
Federal Employer Identification No.
Social Security No.
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
RFP SN-2303
GPS Electronic Monitoring and Tracking System
Due: May 19, 2010
Page 2 of 41
TABLE OF CONTENTS
Page
1.0
GENERAL INFORMATION ..................................................................................………………...4
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2.0
PREPARING AND SUBMITTING A PROPOSAL………………………………………………………9
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
3.0
Introduction and background……………………………………………………………………………...4
Scope of project…………………………………………………………………………………………….4
Procuring and Contracted Agency………………………………………………………………………..6
Definitions…………………………………………………………………………………………………...6
Clarification and/or Revisions to the Requirements and Specifications……………………………….7
Proposer Conference……………………………………………………………………………………….8
Calendar of Events………………………………………………………………………………………….8
Contract Term…………………………………………………………………………………………….....8
Vendornet Registration……………………………………………………………………………………..8
General Instructions…………………………………………………………………………………………9
Incurring Costs……………………………………………………………………………………………….9
Submitting the Proposal…………………………………………………………………………………….9
Proposal Organization and Format…………………………………………………………………….....10
Multiple Proposals…………………………………………………………………………………………..11
Oral Presentations and Site Visits…………………………………………………………………………11
Demonstrations/ Field Testing……………………………………………………………………………..11
Withdrawal of Proposals …………………………………………………………………………………...11
PROPOSAL SELECTION AND AWARD PROCESS………………………………………………....11
3.1
3.2
3.3
3.4
3.5
3.6
3.7
Preliminary Evaluation……………………………………………………………………………………..11
Proposal Scoring…………………………………………………………………………………………...12
Proposal Evaluation Criteria……………………………………………………………………………….12
Final Evaluation and Right to Reject Proposals…………………………….…………………………...13
Award and Final Offers……………………………………………………………………………………..13
Notification and Intent to Award……………………………………………………………………………13
Appeals Process…………………………………………………………………………………………….14
4.0
MANDATORY REQUIREMENTS………………………………………………………………………14-17
5.0
GENERAL REQUIREMENTS…………………………………………………………………………….17
5.1
5.2
5.3
5.4
5.5
5.6
6.0
Company Profile……………………………………………………………………………………………..17
Organization Capabilities…………………………………………………………………………………...17
Staff Qualifications…………………………………………………………………………………………..17
Proposer References………………………………………………………………………………………..18
Independent Certification…………………………………………………………………………………...18
Organization Information…………………………………………………………………………………....18
TECHNICAL REQUIREMENTS……………………………………………………………………….…18
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
Support Services…………………………………………………………………………………………….19
Spare Parts, Tools. Supplies and Inventory……………………………………………………………...19
Billing Services……………………………………………………………………………………………....20
Warranty and Manuals……………………………………………………………………………………...20
Monitoring Host System…………………………………………………………………………………….20
Monitoring Host System Software……………………………………………………………………..…..20
Home Monitoring Receivers………………………………………………………………………………...21
Field Monitoring Transmitters……………………………………………………………………………….22
Portable Field Tracking Devices…………………………………………………………………………....22
Remote Alcohol Testing……………………………………………………………………………………..22
Access to System Info and Reports………………………………………………………………………..23
Global Positioning Satellite Monitoring…………………………………………………………………….23
GPS System Software/Interface…………………………………………………………………………....24
Base Receiver/Charging Unit……………………………………………………………………………….25
RFP: SN-2303
GPS Client Monitoring and Tracking
6.15
6.16
6.17
6.18
Due: May 19, 2010
Page 3 of 41
Field Monitoring Transmitters……………………………………………………………………………….25
Training Requirements system and Administration……………………………………………………....25
Training Requirements Field Monitoring…………………………………………………………………...26
Spare Parts, Tools, Supplies and Inventory……………………………………………………………….26
7.0
COST PROPOSAL………………………………………………………………………………………26-27
8.0
SPECIAL CONTRACT TERMS AND CONDITIONS……………………………………………………27
8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9
Liquidated Damages…………………………………………………………………………………………27
Prime Contractor……………………………………………………………………………………………..27
Minority Business Subcontractor…………………………………………………………………………...27
Termination……………………………………………………………………………………………………28
Execute Contract to Constitute Entire Agreement………………………………………………………..29
Certification for Collection of Sales and Use Tax………………………………………………………...29
Insurance Responsibility…………………………………………………………………………………….29
Hold Harmless………………………………………………………………………………………………..29
Third Party Crime Coverage For Employees……………………………………………………………..29
9.0
STANDARD TERMS AND CONDITIONS…………………………………………………………….30-34
10.0
REQUIRED FORMS……………………………………………………………………………………….35
ATTACHMENTS
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Solicitation
MANDATORY REQUIREMENTS
GPS Cost Sheet
GPS Software Rider
GPS Hardware Rider
GPS Hardware Maintenance Rider
WI Act 431 and Senate Bill 40
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 4 of 41
1.0 GENERAL INFORMATION
1.1
Introduction and background
The purpose of this proposal is to provide interested parties with information to enable them to prepare and submit a
proposal for the provision of a complete DOC hosted electronic monitoring and tracking system. The system will be
located within a DOC data center located in Madison Wisconsin and must include: all radio frequency hardware and
software, GPS browser based tracking system, technical support, maintenance, field monitoring equipment such as
alcohol monitoring and installation services. This service will allow the State of Wisconsin to continue to conduct
comprehensive electronic supervision of Wisconsin Department of Corrections clients.
The State of Wisconsin as represented by Department of Corrections (DOC) may use the results of this solicitation
to award a contract for the provision of a comprehensive monitoring and tracking system to supervise clients.
1.2
Scope of the project
1.2.1
Current Description
The State of Wisconsin Department of Corrections, Division of Community Corrections-Monitoring Center
(DCC-MC) is responsible for maintaining comprehensive electronic supervision services. Currently the
State of Wisconsin uses equipment and support services furnished by BI Inc., of Boulder Colorado to
supervise 2,000 Clients throughout the State of Wisconsin. GPS Tracking services are provided by BI Inc.,
and ProTech Inc., of Odessa, Fla., for approximately 290 Sex Offenders.
These services include active radio frequency monitoring, remote alcohol surveillance, and Geo-position
surveillance or “Tracking”. DCC-MC expects that the chosen proposer will provide the Agency's
Electronic Monitoring Center with a host system that is complete and ready to go live without the addition
of any significant parts or pieces.
The State of Wisconsin’s preference is to obtain the services and equipment from a single provider under a
single contract. However, the State reserves the right to contract with more than one proposer, if it is not
possible for one proposer to meet all of the DCC-MC performance standards.
The Wisconsin Department of Corrections currently owns, operates and maintains a BI Inc., Guard Active
Radio Frequency (RF) monitoring system. The Department owns all of its equipment including: a Host
Computer Systems, which has been designed for redundancy and disaster recovery for two thousand three
hundred sixty five (2,365) BI Home Monitoring Units and Transmitters, four hundred fifty five (455) BI
9300 remote alcohol surveillance units and one hundred and one (101) BI 9200 scanners. The Radio
Frequency electronic monitoring system monitors an average daily population of 2000 clients. The
Department leases BI’s geo-positioning equipment, installation and services for approximately 290 clients.
The current system is also capable of servicing 25-50 concurrent DOC users.
The DCC-MC employs a “Command Post” model of operation. It resides at a central location to monitor
any type of alert notifications and has high speed internet access. Information regarding clients’ status and
movements are relayed from the Center’s monitoring system to operators who determine an appropriate
response. Depending upon the circumstances of the situation, and time of day, responses may range from
merely faxing information to a Probation and Parole Agent to intervening by the Probation and Parole
Agent or ordering custody of a client. Hardware, such as DOC personal computers for receipt of alert
notifications, is not to be considered a part of this RFP. The Department has a network of computers
already in place with the capability to access current monitoring systems. The DCC-MC’s staff enrolls new
clients, processes alerts from the system, enters schedule changes for clients, and generates reports.
Probation and Parole Agents also have the ability to enter schedule changes for clients.
Currently, by the provisions of Wisconsin State Statute 302.425, other governmental authorities in the State
can contract with DCC-MC for electronic monitoring services. Approximately forty counties have
contracted with the DCC-MC for these services
RFP: SN-2303
GPS Client Monitoring and Tracking
1.2.2
Due: May 19, 2010
Page 5 of 41
Objectives
The intent of this RFP is to lease a DOC hosted monitoring system through rent that utilizes Radio
Frequency (RF), Remote Alcohol Sensing and GPS tracking equipment to provide 24 hour, 7 days per
week monitoring of designated clients for the purpose of providing increased supervision. The Department
of Corrections preference is to have one system for RF monitoring, alcohol monitoring and GPS tracking of
clients.
2005 Wisconsin Act 431 (Exhibit G) and 2007 Wisconsin Act 20 created Wis. State Statue 301.48 and
requires the Department to place certain sex offenders on lifetime GPS tracking upon their release from
prison (parole, extended supervision, maximum discharge); or upon being placed on probation for a serious
child sex offense (Level 1 child sex offense or Level 2 child sex offense); or, upon being granted
supervised release; or being discharged from a s. 971 or s. 980 commitment. Current projections indicate
that by approximately December 31, 2010, 666 clients will receive GPS monitoring services.
The 2009 enactment of Wisconsin Act 28 directs the early release of certain clients. It is projected that 304
clients will be released to community supervision by the end of the first calendar quarter of 2010. If
Wisconsin Act 431 or Act 28 is amended the projections in number of clients will vary accordingly.
The DCC-MC has a significant investment in its present system. Any response should include either A)
continued support and maintenance of the present RF system with integration of tracking and continued
upgrade to state of the art equipment for the host system and field equipment; to include or; B) replacement
of the present system with an alternate new system meeting the standards outlined in this proposal. The
Department is open to new technology as long as those technologies can meet minimum specifications
noted herein. If an alternate new system is offered, all alert alarms or indicators must be transmitted, in
accordance with Wisconsin Act 431 or other policies developed by the Department. Additionally,
provisions for the disposal of the present system and equipment either through integration with the
proposed system or giving fair market value through either buy out, credit or other means must be provided
(Exhibit C). It is the Departments preference to have one comprehensive RF and GPS tracking system.
Note: Proposal language specific to software, hardware and hardware maintenance written into this
proposal will supercede software and hardware riders, Exhibits D-F.
1.2.3
Performance Standards
A. The proposer must supply and maintain a central “state of the art” host computer system with upgrades
throughout the life of the contract.
B. A monitoring system that will provide active radio frequency monitoring and tracking to work with a
client population of 2000 with ability to easily increase or scale up to 3000 or more clients.
C. Geo-Positioning or Tracking (Passive, Active and On-Demand) technology via satellite and other
means for acquiring the location and movements both in real time and with bread crumbs of the clients
previous movements.
D. A system with the ability to use portable scanners for off-line monitoring of clients and verification of
Passive GPS monitored client locations in an unobtrusive manner.
E. The ability to provide tamper-proof remote alcohol usage monitoring.
F.
Central computer system accessible by 25-50 concurrent DOC users throughout the state of Wisconsin
for client information retrieval and scheduling purposes.
G. The system must be operated from a centrally located host computer system within the State Of
Wisconsin and operate in a manner that will accommodate a "Central Command Post Model".
H. Alerts must be received and processed by Department of Correction Monitoring Center employees.
I.
The system must be capable of sending GPS monitoring alerts to multiple entities and sending data for
review to the Department of Corrections Monitoring Center Corrections Communication Operators as
well as Probation and Parole Agents and Local Law Enforcement.
RFP: SN-2303
GPS Client Monitoring and Tracking
J.
Due: May 19, 2010
Page 6 of 41
The system must have provisions for redundancy and disaster recovery with a rapid response time.
K. The system must accommodate both cellular and landline communications media.
L. RF type monitoring or other technology to address the issues of dithering and imprecise location
associated with GPS monitoring while the client is at home.
M. The system must have an on-board process to track and store points when GPS unit is out of contact
with the cell signal.
N. The system must be able to provide exclusion zones with settings capable of a perimeter of 100 to 250
feet.
O. Contracted services must include the installation, removal and technical maintenance of all GPS
devices utilizing local DOC staff on-site in Wisconsin. Training to be provided by proposer.
P.
A maximum 2% out of box failure rate on all equipment. Failure to meet this requirement may be cause for
contract cancellation or the implementation of liquidation damages (Section 8.1).
Q. Proposer’s product or device for GPS applications shall have alert alternatives for clients that are disabled i.e. deaf
clients.
NOTE: See hardware and software riders, Exhibits D thru F.
1.3
Procuring and Contracting Agency
This Request for Proposal (RFP) is issued by the Wisconsin Department of Corrections, which is the sole point of
contact for the State of Wisconsin during the selection process. The person responsible for managing the
procurement process is
Scott Noreuil, Purchasing Agent Program Supervisor
Department of Corrections, Purchasing Section
3099 E. Washington Avenue, P.O. Box 7991
Madison, WI 53707-7991
Telephone: 608-240-5588, Fax # 608-240-3342
Email Address: [email protected]
The contract resulting from this RFP will be administered by the Wisconsin Department of Corrections. The DOC
contract administrator will be Doug Milsap.
1.4
Definitions
The following definitions are used through the RFP.
Agency/Department/DOC means the Wisconsin Department of Corrections.
Active Monitoring means an electronic monitoring system that in its simplest form tests for radio signals from a
body worn transmitter to test for the presence or absence of the wearer.
Passive Monitoring a monitoring system, electronic or otherwise, that periodically checks for the instant presence or
absence of a client. It may be as simple as going to the client's home to check for their presence or absence
or as complex as a computer placed call to the clients residence to check for presence or absence using
some biometric means to ensure that the appropriate person is answering.
Client means a client within DOC (offender) or clients from another State of Wisconsin Agency.
Contractor means proposer awarded the contract.
Command Post Model means the central office point that has the ability to receive, analyze, process and disseminate
information to proper authorities and individuals following established department policies and procedures.
DCC-MC means Division of Community Corrections Monitoring Center.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 7 of 41
Exclusion Zone means a zone in which a person who is tracked using a global positioning system tracking device is
prohibited from entering except for purposes of traveling through it to get to another destination.
GSM means Global Systems for Mobile communication systems
Global Positioning Satellite System (GPS) Tracking means tracking using a system that actively monitors and
identifies a person’s location and timely reports or records the person’s presence near or at a crime scene or in an
exclusion zone or the person’s departure from an inclusion zone. Global positioning system tracking includes
comparable technology.
Active GPS Tracking means a system that combines GPS position information with cellular and/or landline
communications to provide full time tracking capability of clients. The system utilizes a US Government satellite
system that provides accurate position information. An on-board cell phone or modem then sends the information to
a central computer. The central computer then analyzes the situation and relays the position information and any
violations to an Agent or Monitoring Center Operator.
Passive GPS Monitoring or Summary Report Monitoring means using the same Government system of Satellites to
acquire position information (monitors, identifies and records a person’s location) but rather than immediately
relaying the information via cell phone it stores the information. When the client comes home the monitoring device
is placed in a docking station and all the day’s movements are relayed by landline telephone to the Monitoring
Center and/or an Agent. Immediate notifications of violations of inclusion/exclusion zones are available in some
models.
Host System means a centralized browser system, server, computer, communication links and software that
automatically manages an electronic monitoring system.
Inclusion Zone means a zone in which a person who is tracked using a global positioning system tracking device is
prohibited from leaving.
Lifetime Tracking means global positioning system tracking that is required for a person for the remainder of the
person’s life or until lawfully terminated.
Proposer/Proposer means a firm submitting a proposal in response to this RFP.
Instantaneous means a notification as fast as intermediate technology will allow.
RF Monitoring means radio frequency monitoring system that uses a body worn transmitter to emit signals which
are detected by a receiver which in turn relays messages to a host system or central computer system regarding the
presence or absence of a client wearing the transmitter or the condition of the electronic monitoring equipment.
State means State of Wisconsin.
State of the Art means the latest edition or versions of software and the most recent technological improvement in
hardware.
Transmitter is a body worn device that emits radio signals on regular basis that is detected by a receiver.
1.5
Clarification and/or Revisions to the Specifications and Requirements
Any questions concerning this RFP must be submitted according to the calendar of events in Section 1.7.
Scott Noreuil, Purchasing Agent Program Supervisor
Department of Corrections, Purchasing Section
3099 E. Washington Avenue, P.O. Box 7991
Madison, WI 53707-7991
Telephone: 608-240-5588, Fax # 608-240-3342
Email Address: [email protected]
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 8 of 41
The DOC is not responsible for any lost or misdirected mail.
Proposers are expected to raise any questions, exceptions, or additions they have concerning the RFP document at
this point in the RFP process. If a proposer discovers any significant ambiguity, error, conflict, discrepancy,
omission, or other deficiency in this RFP, the proposer shall immediately notify the above named individual of such
error and request modification or clarification of the RFP.
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of
this RFP, revisions/amendments and/or supplements will be posted on VendorNet.
Each proposal shall stipulate that it is predicated upon the requirements, terms, and conditions of this RFP and any
supplements or revisions thereof.
Any contacts with State employees concerning this RFP is prohibited, except as authorized by the RFP
procurement lead (Scott Noreuil) during the period from the date of release of the RFP until the notice of
intent to award is released.
1.6
Proposer Conference
There may be a proposer conference scheduled. All notifications regarding such conference will be disseminated
through the State of Wisconsin VendorNet System. In the event of a proposer conference, the Department will
provide reasonable accommodations, including the provision of information material in an alternative format, for
qualified individuals with disabilities upon request. If you think you need accommodations at a conference, contact
Scott Noreuil at 608-240-5588.
1.7
Calendar of events
Listed below are specific and estimated dates and times of actions related to this Request for Proposal (RFP). The
actions with specific dates must be completed as indicated unless otherwise changed by the State. In the event that
the State finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will
do so by issuing a supplement to this RFP via a posting on VendorNet. There may or may not be a formal
notification issued for changes in the estimated dates and times noted below.
DATE
April 13, 2010
April 23, 2010
May 5, 2010 (estimated)
TBD
May 19, 2010 3:00PM CT
Week of June 7, 2010
(estimated)
August 1, 2010 (estimated)
1.8
EVENT
Date of issue of the RFP.
Last day for submitting written questions.
Posting of response to Proposer Questions to the RFP.
Proposer Conference (if necessary)
Proposals due from proposers.
Oral Presentations/Demonstrations/FieldTesting/Site Visits as needed.
Notification of intent to award sent to proposers.
Contract Term
The contract initial term will be for two years, with options to extend the contract for three additional one-year
renewals. Renewal(s) beyond the initial contract term is contingent upon the performance of the contractor during
the contract period and upon availability of funds. These will be automatic renewals, unless the State elects to
exercise a termination option. Contracts will be reviewed by the DOC before a decision is made. Any renewal(s)
must be authorized by mutual written agreement of the proposer and the State.
1.9
VendorNet Registration
Department of Administration and State Bureau of Procurement policies no longer require maintenance of bidder’s
lists or individual notification of proposers on bidders’ lists. In addition, there is no requirement to post solicitations
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 9 of 41
for bids/proposals in the Legal Notices of the Official State Newspaper. Proposers who fail to register with
VendorNet may not receive notification of procurement solicitations including amendments or cancellations.
The State of Wisconsin’s purchasing information and proposer notification service is available to all businesses and
organizations that want to sell to the state.
Anyone may access VendorNet on the Internet at
http://proposernet.state.wi.us to get information on state purchasing practices and policies, commodities and services
that the state buys, and tips on selling to the state. Proposers may use the same Web site address for inclusion on the
bidders list for commodities and services that the organization wants to sell to the state. A subscription with
notification guarantees the organization will receive an e-mail message each time a state agency, including any
campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated
commodity/service area(s) with an estimated value over $25,000. Organizations without Internet access receive
paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at
$25,000 or less. Proposers also may receive e-mail notices of these simplified bid opportunities.
To obtain information on the state’s bidder registration, visit the VendorNet Web site at
http://proposernet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). In the Madison area, call
608-264-7898.
Make sure to select all the appropriate NIGP (Commodity) Codes. Bid lists are generated by NIGP codes.
Consider using a generic email address that is accessed or delivered to multiple recipients (example:
[email protected]). This will insure that the bid notice is received.
2.0
PREPARING AND SUBMITTING A PROPOSAL
2.1
General instructions
The evaluation and selection of a contractor and the contract will be based on the information submitted in the
proposer's proposal plus references and any required on-site visits or oral presentations. Failure to respond to each
of the requirements in the RFP may be the basis for rejecting a response.
Elaborate proposals (e.g., expensive artwork), beyond that sufficient to present a complete and effective proposal,
are not necessary or desired.
2.2
Incurring costs
The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.
2.3
Submitting the proposal
Proposers must submit an original, marked as such, six (6) copies and a copy on cd-rom (MS Word or
Adobe format) of all materials required for acceptance of the proposal by May 19, 2010 at 3:00PM CT to:
USPS:
Scott Noreuil
Department of Corrections, Purchasing Section
PO Box 7921
Madison, WI 53707-7921
Courier
Scott Noreuil
Department of Corrections, Purchasing Section
3099 E. Washington Ave.,
Madison, WI 53704-4338
Proposals must be received in the above office by the specified time stated above. All proposals will be timestamped upon receipt by the Purchasing Office. Receipt of a proposal by the State mail system does not constitute
receipt of a proposal by the Purchasing Office, for purposes of this RFP. Proposals received after the due date and
time will not be accepted or opened.
To ensure confidentiality of the document, all proposals must be packaged, sealed and show the following
information on the outside of the package:
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 10 of 41
—Proposer name and address
—Request for proposal title
—Request for proposal number
—Proposal due date
An original, marked as such, plus one (1) copy of the Cost Proposal (submit on attached Cost Sheet, Exhibit C)
must be sealed and submitted as a separate part of the proposal. Include in the envelope a copy of the Cost Sheet on
a cd-rom in MS Excel format. The outside of the envelope must be clearly labeled with the words “Cost Proposal,
RFP SN-2303 GPS Electronic Monitoring System” and name of the proposer and due date. The cost proposal is due
to the addressee on the due date and time noted on page one of the proposal (DOA-3261).
2.4
Proposal Organization and Format
Proposals should be typed and submitted on 8.5 by 11 inch paper bound securely. Proposals should be organized
and presented in the order and by the number assigned in the RFP. Proposals must be organized with the following
headings and subheadings. Each heading and subheading should be separated by tabs or otherwise clearly marked.
Proposer should not assume that if a response was presented in one section that it can be left out of another section
without referencing the answer from the appropriate section for a response. The RFP should be formatted as
illustrated below:
PROGRAM PROPOSAL FORMAT (SAMPLE)
Cover page, DOA-3261 (Form must be signed and submitted as cover page to the applicant's proposal.
Required Forms and Exhibits- Section 10
TABS
SECTIONS
Introduction
(Tab1)
Response to mandatory requirements
(Tab 2)
Exhibit B
Response to general requirements
(Tab 3)
Section 5.0
Company profile and capabilities
(Tab 3, A)
Sections 5.1-5.2
Staff qualifications
(Tab 3, B)
Section 5.3
Organization Information
(Tab 3, C)
Section 5.6
References, certifications
(Tab 3, D)
Sections 5.4-5.5
Response to technical requirements
(Tab 4)
Section 6.0
Support Services, implementation plan & training
(Tab 4, A)
Section 6.1
Inventory, consumables supplies and billing
(Tab 4, B)
Sections 6.2-6.3
Warranty & manuals
(Tab 4, C)
Section 6.4
Monitoring Host System and Software
(Tab 4, D)
Sections 6.5-6.6
Home / Field monitoring, transmitters and receivers (Tab 4, E)
Sections 6.7-6.11
 home monitoring receivers
Section 6.7
 field monitoring transmitters
Section 6.8
 portable field tracking devices
Section 6.9
 remote alcohol monitoring
Section 6.10
Access system information and reports
(Tab 4, F)
Section 6.11
GPS satellite monitoring, interface and
transmitters
(Tab 4, G)
Sections 6.12-6.15
 GPS satellite monitoring
Section 6.12
 GPS software / interface
Section 6.13
 base receiver and charge unit
Section 6.14
 field monitoring transmitters
Section 6.15
Training, parts and inventory services
(Tab 4, H)
Sections 6.16-6.18
 training
Sections 6.16-6.17
 Parts, supplies and inventory
Section 6.18
Other/ Misc (if necessary)
(Tab 5, A)
Cost proposal
(Tab 6, Separate Sealed Envelope)
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 11 of 41
The proposer must submit its Cost Proposal as indicated in Section 7 and according to the instructions provided.
Failure to provide any requested information in the prescribed format may result in disqualification of the proposal.
No mention of the cost proposal may be made in the response to the mandatory, general or technical requirements of
this Request for Proposal.
2.5
Multiple proposals
Multiple proposals from a proposer will be permissible; however, each proposal must conform fully to the
requirements for proposal submission. Each such proposal must be submitted separately and labeled as Proposal #1,
Proposal #2, etc. on each page included in the response. Alternate acquisition plans do not constitute multiple
proposals.
2.6
Oral Presentations and Site Visits
Top scoring proposers based on an evaluation of the written proposal may be required to participate in interviews
and/or site visits to support and clarify their proposals, if requested by the State. The State will make every
reasonable attempt to schedule each presentation at a time and location that is agreeable to the proposer. Failure of a
proposer to interview or permit a site visit on the date scheduled may result in rejection of the proposer's proposal.
2.7
Demonstrations/Field Testing
Top-scoring proposer(s) may be required to deliver ten (10) units for each product line for installation and field
testing at State sites designated by the Department. Product(s) being tested must be delivered to the State site upon
one (1) weeks notice by the State to the proposer(s) and must be installed and ready for field testing within one (1)
week of delivery. The State will furnish detailed specifications concerning the field testing guidelines. Testing will
be provided for 30 days at no cost to the Department.
Failure of a proposer to deliver the product(s) and/or service(s) it has proposed for testing within the time constraints
of the preceding paragraph may result in rejection of that proposal. Failure of any product(s) and/or service(s) to
meet the State’s specified requirements during the test period may result in rejection of the proposer's proposal.
The successful test of the proposer's product(s) and/or service(s) does not constitute acceptance by the State. Any
product(s) and/or service(s) provided by the proposer for the purposes of this field test must be identical in every
respect to those which will be furnished if a contract results.
The RFP evaluation team reserves the right to adjust their score sheet based on the field testing results.
2.8
Withdrawal of proposals
Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers may withdraw a
proposal in writing at any time up to the proposal closing date and time or upon expiration of 30 days after the due
date and time if received by the RFP project manager. To accomplish this, the written request must be signed by an
authorized representative of the proposer and submitted to the RFP project manager. If a previously submitted
proposal is withdrawn before the proposal due date and time, the proposer may submit another proposal at any time
up to the proposal closing date and time.
3.0
PROPOSAL SELECTION AND AWARD PROCESS
3.1
Preliminary Evaluation
Each proposal submitted in response to this RFP will be evaluated. The proposals will be reviewed initially to
determine if mandatory requirements are met. Failure to meet mandatory requirements will result in rejection of the
proposal. In the event that all proposers do not meet one or more of the mandatory requirements, the State reserves
the right to continue the evaluation of the proposals and to select the proposal that most closely meets the
requirements specified in this RFP.
RFP: SN-2303
GPS Client Monitoring and Tracking
3.2
Due: May 19, 2010
Page 12 of 41
Proposal Scoring
The award will be made to the highest scoring proposer and will not necessarily be the lowest cost proposal. Site
visits, oral interviews and/or additional references may be required of top scoring proposer. If a site visit is
conducted, evaluators may use the information obtained in the visit for the final scoring of proposals. If references
are contacted, evaluators may use the information obtained in the final scoring of the proposal.
Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. A proposer
may not contact any member of an evaluation committee during the solicitation process. Names of the evaluation
team members will remain confidential until an award is made. Proposals from certified Minority Business
Enterprises may have points weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference for
these businesses (Wis. Stats. 16.75(3m)). The evaluation team's scoring will be tabulated and proposals ranked
based on the numerical scores received.
The DCC-MC may, at the conclusion of the evaluation process, negotiate with one or more of the proposers who
have been determined by the evaluation team as being best able to provide services which are in the best interest of
the State. All responsible, responsive proposals will be treated alike in the evaluation process.
3.3
Proposal Evaluation Criteria
The proposals will be scored using the following criteria:
Description
MANDATORY REQUIREMENT
GENERAL REQUIREMENTS
COMPANY AND STAFF INFORMATION
1. Proposal Organization and Format 2.4
2. Company Profile, Capabilities and Finance
- company profile and capabilities 5.1-5.2
3. Staff Qualifications
5.3
4. Organization reference, certifications and info 5.4-5.6
Points
Percent total
Yes or No
250
TECHNICAL REQUIREMENTS
SERVICE REQUIREMENTS
500
1. Support Services, implementation plan & training
6.1
2. Inventory, Consumable Supplies and Billing 6.2-6.4
3. Electronic Monitoring Host System 6.5
4. Electronic Monitoring Host System Software 6.6
5. Home / Field Monitoring , Transmitters and Receivers
- home monitoring receivers
6.7
- field monitoring transmitters
6.8
- portable field tracking devices
6.9
- remote alcohol monitoring
6.10
6. Access System Information and Reports 6.11
7. Global Position Satellite Monitoring, Interface and transmitters
- GPS satellite monitoring
6.12
- GPS system software access
6.13
- base receiver and charge unit
6.14
- field monitoring transmitters
6.15
8. Training, Parts and Inventory Services
- training
6.16-6.17
- parts, supplies and inventory
6.18
25%
50%
RFP: SN-2303
GPS Client Monitoring and Tracking
COST PROPOSAL
Due: May 19, 2010
Page 13 of 41
7.0
GRAND TOTAL
250
25%
1, 000
100%
Only proposals that meet the mandatory requirements and have received 600 points or greater, for the General and
Technical requirements, will have the cost proposal scored. A proposal that receives less than a Grand Total 750
points will not be eligible for further consideration.
The points stated above for each criteria shall be the maximum amount awarded for each category. "Cost", for
scoring purposes in this instance, means the total cost of implementing this service. After the final grading of the
proposal requirements, cost will be prorated with the lowest cost proposal given the highest score for that part of the
category. Other cost proposals will receive prorated scores based on the proportion that the cost varies from the
lowest cost. The formula will be as follows:
Lowest Total Cost (Constant)
Next Lowest Proposer Total Cost
X 250 points
= Prorated score for
the Cost Component
Information
Calculation of points awarded to subsequent proposals will use the lowest bid amount as a constant numerator and
the dollar amount of the agency being scored as the denominator (The result will always be less than one). The result
is multiplied by the maximum number of points for Cost (250pts).
The top scoring proposer’s from the evaluation of all proposals may be required to make an oral presentation and/or
arrange a visit for the evaluation team to the proposed program site or sites. Based upon the findings of the site
review and/or presentation, additional points may be added to the scores of these proposals.
The top scoring proposal from the combination of the written evaluation, and the site visit and/or reference checks
(if conducted), will be deemed to best meet the needs of the DCC-MC.
3.4
Final Evaluation and Right to Reject Proposals
Upon completion of any oral presentations and demonstrations by proposers, the State of WI evaluation team will
review the preliminary scoring and make adjustments based on the information obtained in the oral presentation or
demonstration and reference checks.
The State reserves the right to reject any and all proposals. The State may negotiate the terms of the contract,
including the award amount, with the selected proposer prior to entering into a contract. If contract negotiations
cannot be concluded successfully with the highest scoring proposer, the agency may negotiate a contract with the
next highest scoring proposer.
The State of WI will select the highest scoring proposal based on the points awarded for overall responsiveness to
the State of WI requirements and for cost.
3.5
Award and Final Offers
The State will compile the final scores for each proposal. The award will be granted in one of two ways. The award
may be granted to the highest scoring responsive and responsible proposer. Alternatively, the highest scoring
proposer or proposers may be requested to submit final and best offers. If final and best offers are requested by the
State and submitted by the proposer, they will be evaluated against the stated criteria, scored and ranked by the
evaluation committee. The award then will be granted to the highest scoring proposer. However, a proposer should
not expect that the State will request a final and best offer.
3.6
Notification of Intent to Award
All proposers who respond to this RFP will be notified in writing of the State's intent to award the contract(s) as a
result of this RFP.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 14 of 41
After notification of the intent to award is made, and under the supervision of agency procurement staff, copies of
proposals will be available for public inspection from 8:00 a.m. to 4:00 p.m. at 3099 E. Washington Ave, Madison,
Wisconsin. Proposer’s should schedule reviews with Scott Noreuil at (608) 240-5588.
3.7
Appeals Process
The appeals procedure applies to only those Requests For Bids for Services that are $25,000.00 or greater. Notices
of intent to protest and protests must be made in writing. Protesters should make their protests as specific as possible
and shall identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.
The written notice of intent to protest the Intent to Award a Contract must be filed with:
RICK RAEMISCH, SECRETARY
DEPARTMENT OF CORRECTIONS
PO BOX 7925
MADISON WI 53707 7925
And be received in the office above within five (5) working days after the notice of intent to award is issued. The
written protest must be received in the office above within ten (10) working days after the notice of intent to award
is issued.
Copies of the notice of intent to protest and the written protest should be sent to the Purchasing Section Chief at the
same address.
The decision of the head of the procuring agency may be appealed to the Secretary of the Department of
Administration within five (5) working days of issuance, with a copy of such appeal filed with the procuring agency,
provided the appeal alleges a violation of statute or a provision of a Wisconsin Administrative Code.
4.0 MANDATORY REQUIREMENTS
The following are mandatory requirements. Proposers must respond to the mandatory section using Exhibit B along with any
additional documentation. Proposers not meeting these requirements will be eliminated from the evaluation process. The only
exception that would be applied, if none of the proposers are able to comply with a given requirement or condition. Purchasing
reserves the right to amend that specification or condition.
The proposer must provide the DCC-MC with a central host system, GPS tracking, Radio Frequency Monitoring and Remote
Alcohol Sensing with the capability to determine whether a client enters, leaves and remains within a designated area and
complies with approved schedules and rules 24 hours a day 7 days a week. When the client is not in compliance the system must
provide information on the clients’ movements and condition. The proposer shall be capable of providing all hardware (except
PC’s), software, and support services to accomplish this goal.
4.1 Proposer must have a minimum of 5 years experience in monitoring criminal justice clients.
4.2 Proposer must have a minimum of 3 year experience with global positioning tracking systems.
4.3 Proposer staff qualifications must include the following minimum educational and work related experience
4.3.1
Administrative and Fiscal Management Staff:
Person(s) responsible for providing this service under any contract resulting from this proposal must have at least a
Bachelors Degree in human services or a business related field and a minimum of 2 years experience in this area.
4.3.2
Account Representative Staff:
Person(s) responsible for providing this service under any contract resulting from this proposal must have at least a
Bachelors Degree and/or a minimum of 4 years experience as an Account Representative for a business that provides
services for a criminal justice population.
4.3.3
Project Management Staff:
Person(s) responsible for providing this service under any contract resulting from this proposal must have a minimum
of 3 years experience managing project implementation and a minimum of 5 years of management and/or supervision
experience.
RFP: SN-2303
GPS Client Monitoring and Tracking
4.3.4
Due: May 19, 2010
Page 15 of 41
Support Personnel:
4.3.4.1 Internet System and/or Technical Manager
Person(s) responsible for providing this service under any contract resulting from this proposal must have a
minimum of 5 years of information systems experience with 5 years of experience in technical support of
monitoring equipment.
4.3.4.2
Inventory Manager
Person(s) responsible for providing this service under any contract resulting from this proposal must have a
minimum of 5 years of experience in inventory management.
4.3.4.3
Training Manager
Person(s) responsible for providing this service under any contract resulting from this proposal must have a
minimum of 5 years of experience in adult learning techniques, and 2 years experience with video/long
distance training, and 1 year of experience in computer aided training methods.
4.4 Per Section 5.4, 5.6.2 and 5.6.3, the proposer must provide proposer references, financial data including a letter of creditworthiness
from each financial institution for which proposer is presently doing business, terminated/expired contracts, pending/past litigation,
and a Dunn and Bradstreet rating, if available.
4.5 The proposer and manufacturing partner(s) should have quality systems and standards in place that meet the quality system standards
of ISO 9001:2000.
4.6 Support services will be required of contractor in the following areas
4.6.1
4.6.2
4.7
Installation, implementation and maintenance of host monitoring system and GPS devices.
4.6.1.1 Installation and implementation shall be completed no later than 15 days after finalization of award unless
otherwise agreed to by the DCC MC. Proposer shall supply all wire, cable, hardware and any other items
required to complete installation of host monitoring system.
4.6.1.2 Proposer shall appoint a project manager as a single point of contact from pre-installation through system
acceptance. Project manager shall have proposer decision authority, understand the terms and conditions of
the State contracts and be highly knowledgeable of the product (hardware, software, functionality,
programming options, etc.)
4.6.1.3 The Department shall not be required to provide down payments for contracted system.
4.6.1.4 Proposer shall obtain Department authorization prior to altering any part of the building structure(s), shall
provide building protection to walls/floors, and shall be responsible for repairing any damage caused to the
facility as a result of proposer’s activity. Restoration shall be equal to or better than facility condition at
startup.
4.6.1.5 Proposer shall provide, install, test and insure the proper operation of host system equipment.
4.6.1.6 Maintenance of the host monitoring system will be on-going and at no added cost to the Department.
4.6.1.7 Proposer will need to provide the monitoring capabilities of the system with a mechanism for informing DOC
of issues with expected response protocols to correct the issue. Return response time for support need to be
within one hour and a resolution within 4 hrs. Technical staff will need to be available 24hrs a day, 7 days a
week.
Training, both for central system and field monitoring equipment is required.
4.6.2.1 Central Monitoring staff will be completely trained on all aspects of the system and equipment no later than
15 days from the date of install completion. It is anticipated that 40 to 50 monitoring staff will need this
initial training. Training will be done on-site at the Madison Training Center located at 3099 E. Washington
Avenue, Madison, WI.
4.6.2.2 Field staff will be completely trained within 30 days of system install completion. It is anticipated that 200
field staff will need this initial training. Training will be held at 4 different sites within the state including the
Madison Training Center located at 3099 E. Washington Avenue, Madison, WI.
4.6.2.3 Training/Refresher schedule will be managed with “Train the Trainer” method with DCC-MC staff trained as
“Trainer”. It is anticipated that 4 “Trainers” must receive this initial training which will be held on-site at the
Madison Training Center located at 3099 E. Washington Avenue, Madison, WI.
4.6.2.4 Proposer trainer(s) shall be present at the opening of business and remain on site to assist users for as long as
DCC-MC Director deems necessary.
Spare Parts, Tools, Consumable Supplies, Inventory and Services - The Proposer shall provide and maintain a backup/replacement
inventory of monitoring units. All inventories will be held at no cost to the Department until such time as the units are placed into
actual use.
4.7.1
The Proposer shall be responsible for managing this task and all costs associated with storage, maintenance and
shipment (both delivery and return) of inventoried, damaged, lost or stolen.
RFP: SN-2303
GPS Client Monitoring and Tracking
4.7.2
Due: May 19, 2010
Page 16 of 41
Inventory will include all supplies and tools (i.e., batteries, straps, latches, screws) necessary to install or maintain
receivers, transmitters, GPS devices, central system components, software interface and licenses during the entire term
of the contract at no additional cost to the Department.
4.8
Global Position Satellite Monitoring - The GPS Tracking system must monitor the clients’ movements and compliance with
approved locations and schedules. The system must provide the DCC-MC with the capability to determine whether a client remains
within a designated area 24 hours a day 7 days a week and when not in that designated area provide instantaneous information
regarding client’s movements. Quarterly updates on mapping will be provided as part of the contract. The proposer shall be
capable of providing all hardware, software, and supporting services to accomplish this goal including the responsibility for the cost
of communication. It is expected that the winning proposal will need remote access. Support will be required using a secure remote
access method such as a hardware virtual private network (VPN) to protect DOC internal network.
4.9
System Software - DCC-MC currently functions on a Windows XP SP3 desktop platform. The proposed solution must function on
Windows XP SP3 and Windows 7 Desktop Operating Systems, and Microsoft Internet Explorer 7 and 8. Any solution must address
integration with the current platform. The proposed solution must be able to function in a TCP/IP based network without the
requirement for additional protocols, i.e., IPX/SPX, AppleTalk. The proposed solution shall limit the requirement for additional
files or applications to be stored on the Windows workstation. Ideally, no files or applications shall be required on the workstation.
Proposer must identify in detail any files required to be installed or temporarily stored on the end user workstation. The proposed
solution shall minimize reliance on third-party software applications, such as office automation applications, image display tools,
and graphics packages. The proposed solution must limit the requirement for users to have advanced administrative access to the
desktops beyond that of User or Power User. The proposed solution shall limit special network routing and post requirements for a
desktop systems. The proposed solution shall be compatible with DOC standard workstations and standard DOC image. The
proposed solution shall allow for application level security, using Microsoft active directory. Any on-site (DOC hosted) server shall
be based on Microsoft Windows 2003 and 2008 Enterprise Server Operating Systems (OS), and Microsoft IIS 6.0 or above.
Proposer server specifications will need to be defined when submitting the proposal. Windows Server OS patching must be applied
the same month that they are released from Microsoft. Servers must have up-to-date Anti-Virus software at all times.
Proposer will need to define all system built in redundancy’s and recovery capabilities or expectations. Proposer will need to define
backup data files and how often along with the applications response time for refreshing screens, running reports and obtaining
data. Minimum system up-time of 98% per year is required for this contract. Failure to meet the required uptime will be cause for
liquidated damages or contract cancellation.
The proposer will also need to identify any browser plug-in’s, add-ons and active X components that must pass DOC Bureau of
Technologies certification.
Proposer shall identify and supply with the RFP response all software licenses that will be used for the system. The proposer shall
provide a copy of all such proposed software license agreements that will fully reflect all terms and conditions relative to the use of
such software.
4.10
GPS Tracking Device / Base Receiver – All equipment using RF and GPS tracking devices must be registered with the FCC and
comply with all applicable FCC regulations. The proposer must supply the FCC Documentation with the proposal. A landline must
be included in accordance with 2005 Wisconsin ACT 431. Both Active and Passive GPS tracking is required with maximum
coverage available. Both GSM and CDMA technology is acceptable. On-board processing will track points when unit is out of
GPS contact and will download data upon re-contact so that notification requirements are in compliance. Within RFP response,
proposer will include the number of zones unit will be able to accommodate. System must immediately alert the department and the
local law enforcement agency having jurisdiction over the exclusion or inclusion zone according to 2005 Wisconsin ACT 431 or
other policies developed by the Department. Exclusion zones must be capable of a perimeter of 100 to 250 feet. DCC-MC shall
have capability to establish and maintain all exclusion and inclusion zones.
4.11
Verification and System Acceptance Period
4.11.1
The Department requires a 90-calendar day verification and system acceptance period following installation. During
this time the system shall operate in conformance with manufacturer’s published specifications, and shall maintain
physical performance characteristics applicable to system components. The proposer will also need to provide
frequency of system updates, sequence and extent to be included in the proposed price.
4.11.2
90-calendar day verification and system acceptance period shall be reinstated should any of the following occur:

One major malfunction consisting of system shut down, partial or complete.

Failure of an attendant workstation.

Five (5) minor malfunctions not affecting service.
4.11.3
Should acceptable system effectiveness level not be achieved by the end of the 90-calendar day verification and system
acceptance period, the Department has the option to either terminating the contract or reinstating the period.
4.11.3.1 The Department may require replacement of entire system or specific components at proposer’s expense.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 17 of 41
4.11.3.2 The Department may reject the system by delivering written notice to proposer within five (5) business days
following the 90-calendar day verification and system acceptance period. The proposer shall be
responsible for all expenses incurred.
4.11.4
Final acceptance of system shall occur following the 90-calendar day verification and system acceptance period. The
Department shall verify system is 100% operational including:

All hardware components have power and are operating correctly.

All operating system software is operating correctly.

All applications and functions are executing correctly.

All system users are able to access and execute all applications and functions for which they are authorized.
5.0 GENERAL PROPOSAL REQUIREMENTS
Section 5.0 and 6.0 of this RFP presents a series of issues to be addressed by the proposer. It is the responsibility of the proposer
to completely describe and discuss in their proposal each section, the implementation plan that incorporates training, product
manufacturing and distribution, initial process, ongoing process improvements, and methods for both initial and ongoing success
of the program. Failure of the proposer to respond to a requirement in Section 5.0 or 6.0 in a responsible, responsive manner may
be a reason for disqualification.
The Department is seeking proposals that also employ a system which will support Radio Frequency monitoring, Remote Alcohol
monitoring GPS client tracking/monitoring capabilities including Active, Passive and On-Demand GPS monitoring. The system
will be a Host System located on-site in Madison Wisconsin. All alert, alarms or indicators must be transmitted, in accordance
with Wisconsin Act 431 (Exhibit H) and other policies developed by the Department.
The Department is looking to the proposers, as experts in this technology, to propose deployment solutions that cover all
geographical areas within the state.
5.1 Company Profile
5.1.1
5.1.2
5.1.3
5.1.4
Proposer shall provide a description of services and activities as they relate to correctional services and
products.
Indicate number of employees, location of major offices and other facilities that relate directly to the
proposer's performance under terms of this RFP.
Proposer shall provide infrastructure and agreements currently in place to include, but not limited to,
telephone and paging companies.
Proposer shall include product literature that relates to the service and products specified in this RFP.
5.2 Organization Capabilities
5.2.1
5.2.2
5.2.3
5.2.4
5.2.5
Describe the experience and capabilities of the proposer in providing similar services to those required. Be
specific and identify projects, locations, dates, and results.
Provide examples of the system you are offering that have been deployed and manage one thousand five
hundred or more clients.
Describe the business and financial relationship between the proposer and any other organizations
providing services under this proposal. This includes any sub-contractors, business partners, consortium
arrangements, or any other contractual obligations between the proposer and any other business to provide
any services under this proposal.
Be specific, particularly concerning financial relationships,
implementation responsibilities, project coordination, etc. Clearly designate the primary contractor.
Describe any business and financial relationship between the proposer and any other organizations
providing optional services available to the Department such as, but not limited to, victim or other crime
tracking organizations.
Provide a statement defining your organizations commitment to maintaining state of the art equipment,
technology, and security for customers. Include goals for investing in research and a history of the
organization or staff contributions to the advancement of technology.
5.3 Staff Qualifications
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 18 of 41
5.3.1
Provide resumes describing the educational and work experiences for each of the key staff, who will be
assigned to the DCC-MC as account representatives, project managers and support personnel. Provide
specific information on the proposed role of each of these individuals.
5.3.2
If different staff will be assigned to different areas of the proposal, include resumes on all individuals, by
operational area being proposed.
5.3.3
Proposer must have a minimum of 5 years experience in monitoring criminal justice clients
5.3.4
Proposer must have a minimum of 3 year experience with global positioning tracking systems.
5.4 Proposer References
5.4.1
Please provide a list of all clients/buyers/organizations, referencing work performed in the area of
service(s) related to this proposal. Include a brief description of the assignment or project that was the
basis of the business relationship. Select organizations that most closely emulate this proposal.
5.5 Independent Certification
5.5.1
The proposer and manufacturing partner(s) must have quality systems and standards in place that meet the
quality system standards of ISO 9001:2000. Proposers are to provide a copy of certification or
Documentation showing pursuit of certification, as applicable.
5.6 Organization Information:
5.6.1
Financial Data - In order to determine the proposer's financial ability to perform the requirements of this
RFP, the Department requires audited financial statements for the proposer's latest audit period. Latest
completed financial statements for the past 3 years must be submitted with proposal response with a signed
statement from the company President or CEO stating that the proposer follows all state and federal
guidelines for acceptable accounting principles. Financial information must include, but is not limited to, a
balance sheet, profit and loss, cash flow, and owner’s equity or capital. The financial statement will be
reviewed for financial stability.
If the proposer is a subsidiary of another corporation, the financial statements of the proposer and
consolidated financial statements of the parent company shall be submitted. These statements shall be
prepared in accordance with generally accepted accounting principals and must have been audited by a
certified public accountant licensed to do business in the state in which the bidder's principal of business is
located.
5.6.2
Provide a letter of creditworthiness from each financial institution for which proposer is presently doing
businesses.
5.6.3
Please include a Dunn and Bradstreet rating, if available, and the Federal Employer ID number.
5.6.4
Terminated and Expired Contracts - Please provide a listing of terminated and expired contracts for
Electronic Monitoring Systems during the past three years. Include the dates of the contracts and the name
of agencies contracted with including the name, address and telephone number of the agency contact
person. Specify reason for termination of each contract.
5.6.5
Litigation - Please include with the proposer's proposal information concerning any judgments entered or
currently in process relating to its or any of its subcontractors, electronic monitoring systems or service
activities
6.0 TECHNICAL REQUIREMENTS
Provide a point-by-point response to each and every technical requirement specified in this RFP. Responses to technical
requirements must be as indicated in Section 2.4, Proposal Organization and Format. Responses must indicate that either
proposer's proposal "does comply" with specifications or that it "does not comply." A succinct explanation of how each
requirement can be met or cannot be met must be included.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 19 of 41
6.1 Support Services
The DCC-MC requires specific support services from the successful provider. Please describe how you will
document, verify and report on meeting set performance measures on the following services. Liquidated damages
(8.1) will be assessed for failure to meet the requirements in Sections 4.0, 5.0 and 6.0:
6.1.1
Describe your plan for installation, implementation, and maintenance of Host Monitoring System.
 Provide a timeline for installation and implementation of software.
 Include how testing of system will be completed and documented.
 Explain how maintenance of system will be managed.
 Show how trouble reporting/resolution will be handled.
6.1.2
Describe your ability to support services to the Department should the DCC-MC system become
compromised.
6.1.3
Training Requirements
 Detail the method and timeframe for training to meet required schedule. Describe the training program
as it relates to both the central system operators and field personnel.
 Detail the types of operations and field system trouble-shooting orientation that will be included to
help define system problems.
 Please describe provisions for ongoing education throughout the term of the contract including online
training opportunities and training for equipment or system updates.
 Detail any other instructional material provided for field equipment, training, user and technical
manuals. Address the media used for the instructional material and duplication rights.
6.1.4
Describe your plan for installation, implementation, and maintenance of GPS devices along with some
recent examples where and how rollout occurred.
 Detail how/where resources will be located in Wisconsin Explain how work orders will be distributed
to various resource locations
 Provide a timeline for installation and implementation of equipment.
 Explain how replacement of equipment will be managed and what your recovery procedures will be
used. Devices will have a 72hr return policy after termination of the device.

Show how trouble reporting/resolution will be handled.

Describe how you will audit and correct billing errors.

Describe how you will meet the maximum 2% out of box failure rate on all equipment.

Describe your systems ease of developing and customizing reports.

Supervisory staff and one line staff will be conveyed to a site that already uses the proposed host
system for direct training on the system with in one month of installation.
6.1.5
Describe your plan for installation, implementation, and maintenance of Radio Frequency (RF) devices.
6.1.6
Describe your plan for installation, implementation, and maintenance of Alcohol Sensing.
6.1.7
Provide two examples where you have had installs and implementations for a similar size operation.
NOTE: The field staff will be doing install for radio frequency devices and performing alcohol sensing.
6.2
Spare Parts, Tools, Consumable Supplies, Inventory and Services.
6.2.1
Give an explanation on how you will manage the inventory detailed herein and the location(s) where the
15% back-up/replacement inventory will be held.
6.2.2
Describe your policy regarding assumption of responsibility for all costs associated with damaged, lost or
stolen equipment and prosecution for stolen or damaged equipment.
RFP: SN-2303
GPS Client Monitoring and Tracking
6.3
6.4
Billing Services
6.3.1
Please describe how billing detail will be provided.(See section 5.8)
6.3.2
Illustrate how inventory equipment will be electronically managed, dispersed and tracked. Include what
electronic media will be used and the reporting timeframes.
Warranties & Manual
6.4.1
6.5
6.6
Due: May 19, 2010
Page 20 of 41
Please provide examples of field equipment, central system and software, warranties, user manuals such as
maintenance agreements.
Monitoring Host System.
6.5.1
Describe how the central system offered accomplishes the Monitoring task. Include in your discussion the
systems monitoring capacity, its ability to expand, and any geographical, physical, or technical limitations
of the equipment.
6.5.2
Will the proposed system integrate with or replace the Agency's existing system?
6.5.3
Please describe how existing data will be migrated into a new system.
6.5.4
Describe the communication medium(s) that the host system uses to communicate with field equipment and
vice versa. Who is responsible for the cost of communication?
6.5.5
Please describe your systems provision for security, integrity, redundancy, and disaster recovery.
6.5.6
What equipment, peripherals, communication technology, or support will be provided to make the host
system functional and capable of meeting specifications?
6.5.7
What equipment and peripherals, communication technology, or support will DCC-MC need to provide?
6.5.8
What are the proposer's provisions for system upgrades including frequency and management of upgrades
to maintain the system at state of the art?
6.5.9
What tasks will your system allow DCC-MC monitoring staff to perform. Are there provisions to lock out
certain staff until they have been trained.
6.5.10
What kind of support for host system will the proposer provide? What are your procedures for resolving
hardware and software problems? Please describe your standard response time during and after normal
business hours. Describe the kind of support, who will provide it and relevant timeframes.
6.5.11
Describe provisions for central system data backup and archive. Please address the methodology, protocol,
mechanisms, types of drives, storage devices/protocols and what type of, and when backups will be
employed.
6.5.12
How much historical data is available on line? Describe your process for retrieving archived data.
6.5.13
Describe your training program including how and where the training is done. What training is provided
for system upgrades?
6.5.14
How and in what time frame will a host system switch-out take place?
Monitoring Host System Software
Please describe your host system software including the points noted below:
6.6.1
Please indicate whether the messaging system can accommodate Exchange 2007 and desktop outlook 2003.
6.6.2
Describe how the host system software works and what it is designed to do. Include in the description what
information it collects, processes, stores and how it manages current and previous electronic monitoring
information.
6.6.3
Does the software allow for DCC-MC entry, viewing and updating of specific procedures attached to
clients, officers or other entities that may supervise the client?
6.6.4
What types of violations, events, alerts or information (i.e., curfew violations, tampers etc.) does the
software record and report? How long does it take from the inception of an event to report to an operator?
6.6.5
What steps must an operator take to resolve an Alert?
RFP: SN-2303
GPS Client Monitoring and Tracking
6.7
Due: May 19, 2010
Page 21 of 41
6.6.6
Please describe how the central system records the dates and time of all messages that are received at the
central monitoring computer.
6.6.7
How are schedules or rules assigned to clients? In the answer please address what types of schedules are
available, who can enter them, where the information is stored, and how many schedules can be assigned to
a particular client.
6.6.8
How does the software determine that a field system is installed at an appropriate location and is in
operational condition? Include how and when this takes place, and what happens if there are problems.
Please describe any diagnostic capabilities of the software.
6.6.9
Please describe what security options are available through the software for access protection at both local
and remote terminals.
6.6.10
What type of telephone systems is this software capable of working with? (I.e., this Agency currently uses
analog lines with standard 105V 20HZ ringing system).
6.6.11
How does the central host software relay reports to field offices and officers throughout the DCC-MC?
Does the reporting system relay information automatically or does it have the option of being invoked by
an operator? Is the system capable of sending multiple reports by different media to different locations?
6.6.12
What diagnostic features does the system have that report to the proposer and the DCC-MC, server
problems or system problem?
6.6.13
Please describe the system's ability to provide remote web access or a dial-up interface for those not
connected to the state network and an interface for field workstations, through the Agency's WAN to enroll,
schedule and communicate about clients.
6.6.14
Please describe what steps will be taken integrate the proposer's system and the DOC WAN.
6.6.15
How and in what time frame will switch-out from present software take place?
Home Monitoring Receivers
6.7.1
Describe the receiver used for detecting client's transmitters. Please address range settings, if they are
variable and whether the range setting is adjustable by an agency operator through the central host system.
6.7.2
Please describe installation process. Include general length of time for installation, and descriptions of
feedback at the time of installation which demonstrate that it has been successfully installed
6.7.3
How does the receiver indicate to the client that it is using the telephone line or needs to use the telephone
line? What is the length of time before the line is usable?
6.7.4
Does the receiver use existing standard home telephone equipment (i.e., rotary, standard pulse or touchtone telephone with a RJ 11-C modular connector, cable based telephone) for transmission of its signals to
a host system? Please describe any other methodology the proposer may use.
6.7.5
Are there any internal diagnostics the receiver is capable of performing to detect problems, and complete
functionality? If there are problems, how and when are they reported to the host system?
6.7.6
Completely describe the sequence of events should the telephone or the receiver becomes disconnected
from the telephone line or electric power or if host system is unable to receive messages.
6.7.7
How does the receiver send, store and time stamp events or alerts (i.e., any loss of power, phone
interruption, tamper violation or for any other violation or anomaly)?
6.7.8
Is the receiver matched to a particular transmitter?
6.7.9
Is an agency operator able to change the pairing during installation?
6.7.10
Is the receiver able to detect and report multiple transmitters that are within its range?
6.7.11
Please describe violations, events, alerts or information that the receiver is capable of detecting and
reporting. Include the approximate time it takes to report an event after its occurrence.
6.7.12
Are there any time frames or conditions in which an event could occur and the system will not report its
occurrence
6.7.13
Is the telephone number used by the receiver, to call the server, re-programmable by Agency staff?
6.7.14
What percentage of backup inventory will you provide the DCC-MC at no cost?
RFP: SN-2303
GPS Client Monitoring and Tracking
6.7.15
6.8
6.9
Due: May 19, 2010
Page 22 of 41
How and in what timeframe will equipment switch-outs take place?
Field Monitoring Transmitters
6.8.1
Please describe the transmitter's operating characteristics and specifications. Include frequency of signal
emission, tamper detection technology, replacement procedures, reset from tamper procedures, transmitter
signal range and whether the range is variable and can be reset by Agency operators.
6.8.2
Please describe installation procedure. Specify how and where the association of transmitter and receiver
are handled. Can the transmitter be paired to any field monitor receiver unit and is it capable of being
associated with more than one receiver?
6.8.3
Describe how long a transmitter battery keeps it’s power and the procedure and cost for replacing the
battery.
6.8.4
Is the transmitter able to send a low power signal? What is the length of time prior to the depletion of
power that a low power signal will be received?
6.8.5
Describe the procedure and associated costs when the power has been depleted.
6.8.6
Please describe the consumable supplies that support the transmitter. What provisions are made for resupply and who bears the cost?
6.8.7
Will a transmitter indicate that it has been tampered with while out of range of the receiver? Will it report
the type and time of tamper?
6.8.8
How and in what time frame will equipment switch-outs take place?
6.8.9
Proposers product or device for GPS applications shall have alert alternatives for clients that are disabled. Please
provide two examples where your company has provided this type of unique services .
Portable Field Tracking Devices
6.9.1
Describe the hand held monitoring receivers, which can be carried, or used in an automobile to detect and
identify clients in near proximity who are wearing a transmitter for RF monitoring or GPS monitoring.
Please include range, how many clients it can distinguish in one location, how many identification or
events it can store.
6.9.2
Please specify the length of time a hand held monitoring unit is able to operate on battery power and
whether it is capable of operating with a 12-volt car adapter in a care.
6.9.3
Describe the transmitter conditions a hand held monitoring unit is able to detect and record.
6.9.4
Proposers product or device for GPS applications shall have alert alternatives for clients that are disabled. Please
provide two examples where your company has provided this type of unique services
6.10 Remote Alcohol Testing Device Requirements
6.10.1
Describe the characteristics of the alcohol monitoring device or system.
6.10.2
Please describe the installation process. Include general length of time it takes to install the device and the
feedback at the time of installation, which demonstrate that it has been successfully installed.
6.10.3
Please discuss how the device will integrate with Active RF Monitoring System and/or GPS monitoring
system.
6.10.4
Describe the type of technology the device uses for the alcohol sensor.
6.10.5
Please specify the minimum level of alcohol the device will detect and whether the results are provided as
numerical quantification or Pass/Fail.
6.10.6
Please specify if and when a device needs recalibration and who must do the recalibration.
6.10.7
Describe any anti-tamper technology and biometric identification mechanisms used to ensure proper
identity of client being tested for alcohol usage.
6.10.8
How are alcohol test schedules assigned to clients? What types of schedules are available, who can enter
them, where is the information stored, and how many schedules can a particular client have?
6.10.9
Describe what constitutes a test failure. How are the results reported?
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 23 of 41
6.10.10 Please describe how the alcohol device indicates to the client that it is using the telephone line or needs to
use the telephone line.
6.10.11 Are there any internal diagnostics the device is capable of performing to detect problems and complete
functionality? If there are problems, how and when are they reported to the host system?
6.10.12 Completely describe the sequence of events if the telephone or the alcohol device becomes disconnected
from power telephone or host system is unable to receive messages.
6.10.13 How does the device store, send and time stamp any loss of power, phone interruption, tamper violation or
for any other violation or anomaly. (i.e., any loss of power, phone interruption)
6.10.14 Does the device use existing standard home telephone equipment (i.e., rotary, standard pulse or touch-tone
telephone, with a RJ 11-C modular connector, cable telephone) for transmission of its signal to a host
system? If the proposer uses any other methodology, please describe.
6.10.15 Is the telephone number used by the device to call the server re-programmable by Agency staff?
6.10.16 Please describe the devices power sources.
6.10.17 Please describe what happens if power is cut to the alcohol device.
6.10.18 Specify how many events may be stored and how long the alcohol device will function after a power
outage or on battery power.
6.10.19 Please indicate whether the remote alcohol system information is generally accepted as evidence in court
proceedings.
6.10.20 How and in what time frame will equipment switch-outs take place?
6.10.21 Proposers product or device for GPS applications shall have alert alternatives for clients that are disabled. Please
provide two examples where your company has provided this type of unique services
6.11 Access to System Information and Reports
6.11.1
Please describe the host system's ability to collect, store, produce and disseminate standard electronic
monitoring reports. The description should address individual alert reports, shift, daily, weekly, quarterly,
semi-annual and annual reports statistical and ordinal.
6.11.2
Please list and describe all reports available to Agency staff. Please be sure to address host system
condition reports, population/client reports, staff performance reports, inventory reports, agency usage
reports and any other reports germane to the system or electronic monitoring.
6.11.3
Please describe how Agency staff will access and produce reports and the time frames in which they will be
available.
6.11.4
Will the DCC-MC have access to all data generated by the monitoring system about Agency staff, clients,
and system condition?
6.11.5
Will the system include a report writer for creating ad hoc reports? What training will the proposer provide
to Agency staff in the operation of the report writer programs that are provided with the system? Will staff
be able to use generally available programs like MS Access and MS Excel manipulate system data?
6.11.6
Please describe the proposer's policies regarding collaboration with Agency staff in the creation, formation,
and production of reports necessary for the operation and management of the Electronic Monitoring Center.
6.12 Global Position Satellite Monitoring
Please refer to the appropriate sections covering the conventional radio frequency active monitoring system sections
within the RFP. In addition to the following, the proposer must address each issue or question raised in radio
frequency monitoring as it relates to a GPS Tracking system unless the question or issue is address elsewhere within
the RFP submittal. Please pay particular attention to section 6.0 regarding Host System and System Software and
Interface.
6.12.1
Describe how the system offered accomplishes the monitoring task. Include in your discussion the systems
monitoring capacity, its ability to expand, and any geographical, physical, or technical concepts and
limitations of the equipment. In addition to a written description please provide graphical representations
of the system and the tolerance metrics for the accuracy of your GPS system.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 24 of 41
6.12.2
How will the proposer's GPS Tracking system integrate with the “Command Post” model of operation
employed by the DCC-MC and combine with any conventional active electronic monitoring system used
by the DCC-MC or offered by proposer?
6.12.3
Provide a description of how the GPS Tracking system will map and report to the DCC-MC’s PC based
workstation the position and travel patterns and violations of clients throughout Wisconsin.
6.12.4
Illustrate how alert information will be conveyed and presented to DCC-MC, field agents and local law
enforcement to include immediate notification of inclusion/exclusion zones. Regardless of alert method
provided, it is the DCC-MC’s preference to have an alert queue for presentation for processing to DCC-MC
operators.
6.12.5
Please describe the communication infrastructure the GPS Tracking system uses, its impact upon reliability
and cost.
6.12.6
Provide a description of how the DCC-MC will create, modify and monitor predetermined schedules for
clients to engage in approved activities 24 hours a day 7 days per week.
6.12.7
Provide a description of how the DCC-MC will create, modify and monitor compliance with approved and
disapproved locations (inclusion and exclusion zones respectively).
6.12.8
Provide the maximum number and size of inclusion and exclusion zones for any client.
6.12.9
Describe all alerts the system is capable of generating, methods of alert notification and time frames should
an client tamper with the equipment or violate any conditions. The description should include how alert
notification will integrate with the “Command Post” model of operation employed by the DCC-MC.
6.12.10 Describe how the DCC-MC will be notified of (and provide minimum time frames for) any event, naturally
occurring, or man made which may cause disruption of system function and renders the GPS system
incapable of fulfilling the requirements
6.12.11 Describe how the DCC-MC will access current and historical information regarding any movements,
tampers, violation of schedules, inclusion and exclusion zones.
6.12.12 Describe provisions for system data backup, restore, archive and retrieval. Please address the
methodology, protocol, mechanisms, types of drives, and what type of, backups will be employed and
when.
6.12.13 How much historical data is available on line?
6.12.14 Describe the process for retrieving archived data.
6.12.15 Describe the database platform; if proposer offers in-house server, the preferred technology is Microsoft
SQL server.
6.12.16 Describe how the DCC-MC will access and modify information related to system data, enrollment, deletion
and procedures to include but not limited to: client information, equipment information, agent information,
and agency information.
6.12.17 What are the provisions for system upgrades including frequency and management of upgrades to maintain
the system at state of the art? Additionally, please discuss your adaptation of new technologies (i.e. 4G,
TV signals, RFID, etc.
6.12.18 Will the system use landlines and function as a conventional Home Monitoring Device while in the client’s
residence.
6.13 GPS System Software/Interface (please revisit Section 6.6)
It is expected that the GPS software interface will integrate with Active Radio Frequency Interface however there
maybe specific differences for GPS and those differences are to be discussed here.
6.13.1
The Department of Corrections is responsible for providing information regarding the inclusion and
exclusion zones for clients. Discuss the methods used to construct zones and whether the system is capable
of constructing travel corridors and polygons. Discuss how the system allows the DCC-MC to develop,
manage and maintain inclusion and exclusion zones.
6.13.2
Please indicate minimum effective sizes of inclusion and exclusion zones. Include the maximum number
of inclusion/exclusion zone capabilities per client.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 25 of 41
6.13.3
Describe alerts the system is capable of generating, methods of alternate notification and time frames. The
description shall include how alert notification will integrate with the “Command Post” model of operation.
Include the approximate time it takes to report an event after its occurrence.
6.13.4
Please explain the software scheduling capabilities
6.13.5
What provision does the system have to ensure the hardware is installed properly?
6.13.6
Illustrate the software’s mapping capability including what mapping interface will be used and how often
updates are offered. If there are any software add-ons needed to achieve full functionality of the mapping
interface please illustrate in this section.
6.13.7
Describe system diagnostic features for reporting system problems to the proposer and the Department.
6.13.8
Explain the system's ability to provide an interface for those not connected to the state network to enroll,
schedule and communicate about clients.
6.13.9
Describe the system's ability to provide an interface for field workstations, through the Agency's WAN to
enroll, schedule and communicate about clients.
6.13.10 Please describe the host system's ability to collect, store, produce and disseminate standard reports to field
offices, law enforcement and other DCC-MC sites. The description shall address individual alert reports,
shift reports, daily/weekly/quarterly reports, semi-annual and annual reports..
6.13.11 List and describe all reports available to DCC-MC staff. Please be sure to address host system condition
reports, population/client reports, staff performance reports, inventory reports, agency usage reports and
other ad hoc reporting capabilities.
6.14 Base Receiver / Charging Unit (please revisit Section 6.7)
6.14.1
Describe how the receiver is matched to the transmitter. Address range settings, if they are variable and
whether the range setting is adjustable by an agency operator through the central host system. Please
include in the description the type of antennae used, power sources used, length of time battery will hold a
charge, how long battery will operate between charges, minimum daily charge time required, and the
number of messages it is able to store in the case of loss of contact with host.
6.14.2
How does the receiver indicate to the client that it is using the telephone line or needs to use the telephone
line? What is the length of time before the line is usable?
6.14.3
Please describe the internal diagnostics to detect problems and determine functionality.
6.14.4
Completely describe the sequence of events if the unit is unable to communicate with the host system.
6.14.5
Is the receiver able to detect and report multiple transmitters that are within its range?
6.14.6
Are there any time frames or conditions in which an event could occur and the system will not report its
occurrence?
6.14.7
What is the length of time prior to the depletion of power when notification of a low power signal will be
received?
6.15 Field Monitoring Transmitters (please revisit Section 6.8)
6.15.1
Please describe the transmitter's operating characteristics and specifications. Include frequency of signal
emission; tamper detection technology, battery replacement procedures, reset from tamper options,
transmitter signal range and options.
6.15.2
Please describe installation procedure. Specify how and where the association of transmitter, receiver, and
GPS tracking unit are handled.
6.15.3
What is the length of time prior to the depletion of power when notification of a low power signal will be
received?
6.16 Training Requirements-System/Administration
Please describe your System/Administration training requirements including the points noted below:
6.16.1
Describe and provide timeframes for the training regime provided by the proposer to run and administer the
hardware and software applications of the monitoring system.
RFP: SN-2303
GPS Client Monitoring and Tracking
6.16.2
Due: May 19, 2010
Page 26 of 41
Detail the types of operations and field system trouble-shooting orientation that will be included to help
define system problems should they occur.
6.17 Training Requirements-Field Monitoring
Please describe your Field Monitoring training requirements including the points noted below:
6.17.1
Describe and provide timeframes for the training of staff to run and administer the hardware and software
applications of the monitoring system.
6.17.2
Detail the regime and timeframes of training for all agency staff involved in the electronic supervision
project. Describe the training program as it relates to central system operators and field personnel.
6.17.3
Please describe provisions for ongoing education throughout the term of the contract, including the costs
for any training beyond what is contained in this proposal.
6.17.4
Detail any other instructional material the proposer may provide for the installation of field equipment,
training, user and technical manuals for field equipment and monitoring operations. Address the form and
media used for the instructional material.
6.17.5
Please describe the duplication rights that will accrue to the DCC-MC in compliance with fair use
provisions of federal copyright law.
6.17.6
How will user and training manual updates be made available? Will they be provided electronically by EMailed or accessible to DCC-MC staff on the proposer's web site?
6.18 Spare Parts, Tools, Consumable Supplies, Inventory and Services.
Please describe your policies including the points noted below:
7.0
6.18.1
What are the proposer's policies regarding the provision and cost of, all supplies and tools (i.e., batteries,
straps, latches, screws) necessary to install or maintain receivers, transmitters, alcohol detection devices
GPS devices central system components during the entire term of the contract. Address questions such as,
who will be responsible for shipping cost, who will bear replacement cost for inventory, supplies,
maintenance service and tools.
6.18.2
Please describe the procedure and timeframes for ordering and receiving requested materials?
6.18.3
Describe your policies regarding assumption of responsibility for all costs associated with damaged, lost or
stolen equipment and prosecution for stolen or damaged equipment.
6.18.4
Please describe the proposer's policy with regard to who bears the cost of service calls, repairs,
maintenance, and related costs.
6.18.5
Please describe the proposer's policies regarding the number of units in addition to active units that will be
kept at no charge by the DCC-MC and supply levels maintained by the user.
COST PROPOSAL
7.1
General instructions on preparing the cost proposal
The cost proposal must be submitted in a separate envelope with the written proposal. Use the attached Cost Sheet (Exhibit
C) for the cost proposal submittal. The cost proposal will be scored using a standard quantitative calculation where the most
points will be awarded to the proposal with the lowest cost. Other cost proposals will receive prorated scores based on the
proportion that the cost varies from the lowest cost.
Quantities identified in the cost portion of this RFP are for proposal cost evaluation purposes only. The Department retains the
right to adjust unit quantities during the contract period according to actual need.
7.2
Format for submitting cost proposals
7.2.1 As mentioned in the introduction the State desires to procure, through a leasing process, a cost effective and state of the
art GPS electronic monitoring system.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 27 of 41
7.2.2 Proposers daily lease price shall include the central system service and backup, software, upgrades, peripherals,
installation, training, GPS Tracking service and all devices to provide and implement a complete functioning host
monitoring system in Madison, Wisconsin as stipulated by the DOC.
7.2.2.1
Proposers shall propose quantity level pricing. For proposal purposes the estimated number of clients on GPS
monitoring will be: 330 by July 1, 2010, 400 by December, 500 by June 30, 2011. These quantities are
projected quantities and are not guaranteed. For purposes of the RFP response the breakdown of GPS devices
will be 90% Active and 10% Passive units. The device rental rate change will be implemented at the time the
new level of devices are operating, no matter the time period.
7.2.2.3
Proposers shall propose a monthly lease price for 125 Portable Field Tracking Devices (Hand Held Scanners)
The lease price for all units shall include all maintenance, repairs, consumables, etc. as noted in Section 5.0
above.
7.3
Only proposals that meet the mandatory requirements and have received 600 points or greater, for the General and
Technical requirements, will have the cost proposal scored. A proposal that receives less than a Grand Total 750
points will not be eligible for further consideration.
7.4
Fixed price period
All prices, costs, and conditions outlined in the proposal should remain fixed and valid for the initial contract term.
7.5
8.0
The RFP evaluation team reserves the right to adjust their score sheet based on the field testing results.
SPECIAL CONTRACT TERMS AND CONDITIONS
8.1
Liquidated damages
The contractor acknowledges that damages will be incurred by the agency, in an amount determined by the
Department. The contractor agrees that the Department should have the right to liquidate such damages, through
deduction from the contractor's invoices, in the amount equal to the damages incurred, or by direct billing to the
contractor.
Liquidated damages will be applied for failure to meet standards in each of the following areas:
(a) System installation and implementation delay will be assessed at $2,500 per day
(b) Training, both for central system and field monitoring equipment delay will be assessed at $2,500 per day.
(c) GPS equipment installation and implementation delay will be assessed at $200 per day/per unit.
(d) Replacement of damaged, defective or questionable field equipment delay will be assessed at $200 per day/per
unit.
(e) Trouble reporting and resolution delay will be assessed according to rates noted above.
(f) Out of box failure rate will be assessed at $200 per unit/per day until properly working unit is received at
appropriate location
(g) System Software downtime will be assessed at $10 per hour/per client on GPS monitoring.
8.2
Prime contractor
The prime contractor will be responsible for contract performance when subcontractors are used. However, when
subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be
used, the proposer must clearly explain their participation. No subcontractor may be utilized by the contractor without
the written prior approval of the Department.
The Department must approve or disapprove the use of all direct service personnel of the prime contractor and any
subcontractors that may be relevant. A list of all subcontractors that proposer will use must be submitted with this
proposal.
8.3
Minority business subcontractors
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 28 of 41
The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a
goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is
found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is committed
to the promotion of minority business in the state's purchasing program.
The State of Wisconsin policy provides that minority-owned business enterprises certified by the Wisconsin
Department of Commerce, Bureau of Minority Business Development should have the maximum opportunity to
participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to
further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to
provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to
such enterprises.
The supplier/contractor shall furnish appropriate quarterly information about its effort to achieve this goal, including
the identities of such enterprises certified by the Wisconsin Department of Commerce and their contract amount.
A listing of certified minority businesses, as well as the services and commodities they provide, is available from the
Department of Administration, Office of the Minority Business Program, 608/267-7806. The listing is published on
the Internet at: http://www.doa.state.wi.us/deo/mbe/minority_search.asp
8.4 Termination
8.4.1
Failure of the DOC to comply with the Contract should provide the sole cause for which the Contractor is entitled to
terminate the Contract. The Contractor should notify the DOC in writing within thirty (30) days after the Contractor
becomes aware of the alleged noncompliance with a complete description of the same. If the DOC does not, within
sixty (60) days after its receipt of the Contractor’s notice, either (i) effect a cure or (ii) if the noncompliance is not
one that can reasonably be cured within sixty (60) days, develop a plan to cure the noncompliance and diligently
proceed according to that plan until a cure is effected, then the Contractor may terminate this Agreement for cause
by providing one hundred twenty (120) day written notice to the DOC. Thus, if the DOC is not in compliance with
the Contract and fails to cure such noncompliance, the Contractor may terminate this Contract, at the earliest, one
hundred eighty-one (181) days after the DOC first receives the Contractor’s notice of noncompliance. The
Contractor may not terminate this Agreement without cause unless express written consent to do so is provided by
DCC-MC.
8.4.2
The DOC may terminate this Contract at any time, with or without cause, and without penalty by delivering thirty
(30) days’ written notice to the Contractor. The DOC reserves the right to cancel any contract in whole or in part
without penalty due to non-appropriation of funds.
8.4.3
In the event that the Contract is terminated for any reason whatsoever, the DOCs liability should be limited to the
pro rata cost of the Contractor services and/or deliverables approved and satisfactorily provided as of the effective
date of termination and the Contractor will refund to the DOC, within fourteen (14) days of the effective date of
termination, all payments made hereunder by the DOC to the Contractor for the Contractor services and/or
deliverables not completed or not accepted by the DOC.
8.4.4
The rights and remedies of the DOC provided in this Section should not be exclusive but are in addition to any other
rights and remedies provided by law or under this Contract.
8.4.5
Upon termination or expiration of this Contract, each party should forthwith return to the other all papers, materials,
and other properties of the other, held by each for purposes of execution of this Contract; provided, however, the
DOC should be entitled to retain a copy of any completed or partially completed deliverables, as well as any other
project records the DOC is required to retain under the State of Wisconsin’s records retention requirements. In
addition, each party will assist the other party in the orderly termination of this Contract and the transfer of all
aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disrupted business continuation of
each party.
The DOC should be entitled to recover all costs including, without limitation, the DOC’s own
administrative costs, related to obtaining and providing replacement services and/or deliverables which
could not be provided or completed due to either Contractor’s termination of the Contract for any reason
prior to the expiration of the original or, if applicable, extended Contract term or the DOC’s termination of
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 29 of 41
the Contract due to Contractor’s failure to comply with the Contract. The rights and remedies of the DOC
provided herein should not be exclusive but are in addition to any other rights and remedies provided by
law or elsewhere in the Contract.
8.5
Executed contract to constitute entire agreement
In the event of contract award, the definitive contract will constitute the entire agreement of the parties and will
supersede any representations, commitments, conditions, or agreements made orally or in writing prior to execution
of the contract.
The following priority for contract documents will be used if there are conflicts or disputes.
State of Wisconsin standard terms and conditions
Final Signed Contract including amendments
Official State of Wisconsin Purchase Order
Proposer’s written bid document
State of Wisconsin Request for Proposal, including any amendments;
Other exhibits/attachments
8.6
Certification for Collection of Sales and Use Tax
The State of Wisconsin shall not enter into a contract with a proposer, and reserves the right to cancel any existing
contract, if the proposer or contractor has not met or complied with the requirements of s. 77.66, Wis. Stats., and
related statutes regarding certification for collection of sales and use tax.
Regardless of dollar amount, the agency will not enter into any contract or order for the purchase of materials,
supplies, equipment or contractual services with proposers or their affiliates who are not registered, collecting and
remitting Wisconsin sales or use tax on sales of tangible personal property or taxable services in Wisconsin.
8.7
Insurance Responsibility (This section supersedes Section 23 of the Standard Terms and Conditions DOA-3054)
The contractor shall:
Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the
work.
Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur
in carrying out this agreement/contract. Minimum coverage shall be five million dollars ($5,000,000) liability for
bodily injury and property damage including products liability and completed operations. Provide motor vehicle
insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum
coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and
property damage.
A copy of the insurance policy must be included with the RFP response and submitted annually. The Contractor
shall have added the “Department of Corrections” as an additional insured under the commercial general,
automobile and Contractor’s liability policies on any insurance certificate provided.
8.8
Hold Harmless
The contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and employees
from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by
any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting
work under this agreement.
8.9
Third Party Crime Coverage for Employees
The contractor must provide third party crime coverage for all employees who will enter private residences with
limits not less than $10,000.
RFP: SN-2303
GPS Client Monitoring and Tracking
Due: May 19, 2010
Page 30 of 41
A copy of the insurance policy must be included with the RFP response. The Contractor shall have added the
“Department of Corrections” as an additional insured under the commercial general, automobile and Contractor’s
liability policies on any insurance certificate provided
9.0
STANDARD TERMS AND CONDITIONS, SUPPLEMENTAL TERMS AND CONDITIONS AND SOFTWARE
RIDER
The State of Wisconsin reserves the right to incorporate standard State contract provisions into any contract negotiated with
any proposal submitted responding to this RFP (Standard Terms and Conditions (DOA-3054) and Supplemental Standard
Terms and Conditions for Procurements for Services (DOA-3681) and attached Rider’s (Exhibits E-G). Failure of the
successful proposer to accept these obligations in a contractual agreement may result in cancellation of the award.
Wisconsin Department of Administration
Chs. 16, 19, 51
DOA-3054 (R10/2005)
Page 1 of 3
1.0
2.0
3.0
4.0
STANDARD TERMS AND CONDITIONS
(REQUEST FOR BIDS / PROPOSALS)
SPECIFICATIONS: The specifications in this request are the
minimum acceptable.
When specific manufacturer and
model numbers are used, they are to establish a design, type
of construction, quality, functional capability and/or
performance level desired.
When alternates are
bid/proposed, they must be identified by manufacturer, stock
number, and such other information necessary to establish
equivalency. The State of Wisconsin shall be the sole judge
of equivalency. Bidders/proposers are cautioned to avoid
bidding alternates to the specifications which may result in
rejection of their bid/proposal.
DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications
shall be described fully, on the bidder's/proposer's letterhead,
signed, and attached to the request. In the absence of such
statement, the bid/proposal shall be accepted as in strict
compliance with all terms, conditions, and specifications and
the bidders/proposers shall be held liable.
QUALITY: Unless otherwise indicated in the request, all
material shall be first quality.
Items which are used,
demonstrators, obsolete, seconds, or which have been
discontinued are unacceptable without prior written approval
by the State of Wisconsin.
DELIVERY: Deliveries shall be F.O.B. destination freight
prepaid and included unless otherwise specified.
6.0
PRICING AND DISCOUNT: The State of Wisconsin qualifies
for governmental discounts and its educational institutions
also qualify for educational discounts. Unit prices shall reflect
these discounts.
6.1
6.2
9.0
METHOD OF AWARD: Award shall be made to the lowest
responsible, responsive bidder unless otherwise specified.
10.0
ORDERING: Purchase orders or releases via purchasing
cards shall be placed directly to the contractor by an
authorized agency.
No other purchase orders are
authorized.
11.0
PAYMENT TERMS AND INVOICING:
The State of
Wisconsin normally will pay properly submitted proposer
invoices within thirty (30) days of receipt providing goods
and/or services have been delivered, installed (if required),
and accepted as specified.
6.3
Invoices presented for payment must be submitted in
accordance with instructions contained on the purchase
order including reference to purchase order number and
submittal to the correct address for processing.
A good faith dispute creates an exception to prompt
payment.
12.0
Unit prices shown on the bid/proposal or contract shall
be the price per unit of sale (e.g., gal., cs., doz., ea.)
as stated on the request or contract. For any given
item, the quantity multiplied by the unit price shall
establish the extended price, the unit price shall
govern in the bid/proposal evaluation and contract
administration.
Prices established in continuing agreements and term
contracts may be lowered due to general market
conditions, but prices shall not be subject to increase
for ninety (90) calendar days from the date of award.
Any increase proposed shall be submitted to the
contracting agency thirty (30) calendar days before
the proposed effective date of the price increase, and
shall be limited to fully documented cost increases to
the contractor which are demonstrated to be industrywide. The conditions under which price increases
may be granted shall be expressed in bid/proposal
documents and contracts or agreements.
In determination of award, discounts for early payment
will only be considered when all other conditions are
equal and when payment terms allow at least fifteen
(15) days, providing the discount terms are deemed
favorable. All payment terms must allow the option of
net thirty (30).
UNFAIR SALES ACT: Prices quoted to the State of
Wisconsin are not governed by the Unfair Sales Act.
ACCEPTANCE-REJECTION:
The State of Wisconsin
reserves the right to accept or reject any or all
bids/proposals, to waive any technicality in any bid/proposal
submitted, and to accept any part of a bid/proposal as
deemed to be in the best interests of the State of Wisconsin.
Bids/proposals MUST be date and time stamped by the
soliciting purchasing office on or before the date and time
that the bid/proposal is due. Bids/proposals date and time
stamped in another office will be rejected. Receipt of a
bid/proposal by the mail system does not constitute receipt
of a bid/proposal by the purchasing office.
QUANTITIES: The quantities shown on this request are
based on estimated needs. The state reserves the right to
increase or decrease quantities to meet actual needs.
5.0
7.0
8.0
TAXES: The State of Wisconsin and its agencies are
exempt from payment of all federal tax and Wisconsin state
and local taxes on its purchases except Wisconsin excise
taxes as described below.
The State of Wisconsin, including all its agencies, is required
to pay the Wisconsin excise or occupation tax on its
purchase of beer, liquor, wine, cigarettes, tobacco products,
motor vehicle fuel and general aviation fuel. However, it is
exempt from payment of Wisconsin sales or use tax on its
purchases. The State of Wisconsin may be subject to other
states' taxes on its purchases in that state depending on the
laws of that state. Contractors performing construction
activities are required to pay state use tax on the cost of
materials.
13.0
GUARANTEED DELIVERY: Failure of the contractor to
adhere to delivery schedules as specified or to promptly
replace rejected materials shall render the contractor liable
for all costs in excess of the contract price when alternate
procurement is necessary. Excess costs shall include the
administrative costs.
14.0
ENTIRE AGREEMENT:
These Standard Terms and
Conditions shall apply to any contract or order awarded as a
result of this request except where special requirements are
stated elsewhere in the request; in such cases, the special
requirements shall apply. Further, the written contract
and/or order with referenced parts and attachments shall
constitute the entire agreement and no other terms and
conditions
in
any
document,
acceptance,
or
acknowledgment shall be effective or binding unless
expressly agreed to in writing by the contracting authority.
Wisconsin Department of Administration
Chs. 16, 19, 51
DOA-3054 (R10/2005)
Page 3 of 3
15.0
16.0
17.0
18.0
19.0
APPLICABLE LAW AND COMPLIANCE: This contract
shall be governed under the laws of the State of Wisconsin.
The contractor shall at all times comply with and observe all
federal and state laws, local laws, ordinances, and
regulations which are in effect during the period of this
contract and which in any manner affect the work or its
conduct. The State of Wisconsin reserves the right to
cancel this contract if the contractor fails to follow the
requirements of s. 77.66, Wis. Stats., and related statutes
regarding certification for collection of sales and use tax.
The State of Wisconsin also reserves the right to cancel this
contract with any federally debarred contractor or a
contractor that is presently identified on the list of parties
excluded from federal procurement and non-procurement
contracts.
ANTITRUST ASSIGNMENT: The contractor and the State
of Wisconsin recognize that in actual economic practice,
overcharges resulting from antitrust violations are in fact
usually borne by the State of Wisconsin (purchaser).
Therefore, the contractor hereby assigns to the State of
Wisconsin any and all claims for such overcharges as to
goods, materials or services purchased in connection with
this contract.
ASSIGNMENT: No right or duty in whole or in part of the
contractor under this contract may be assigned or delegated
without the prior written consent of the State of Wisconsin.
WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when
engaged in the production of materials, supplies or
equipment or the performance of contractual services, not
less than seventy-five percent (75%) of the total hours of
direct labor are performed by severely handicapped
individuals.
19.3
20.0
PATENT INFRINGEMENT: The contractor selling to the
State of Wisconsin the articles described herein guarantees
the articles were manufactured or produced in accordance
with applicable federal labor laws. Further, that the sale or
use of the articles described herein will not infringe any
United States patent. The contractor covenants that it will at
its own expense defend every suit which shall be brought
against the State of Wisconsin (provided that such
contractor is promptly notified of such suit, and all papers
therein are delivered to it) for any alleged infringement of
any patent by reason of the sale or use of such articles, and
agrees that it will pay all costs, damages, and profits recoverable in any such suit.
21.0
SAFETY REQUIREMENTS: All materials, equipment, and
supplies provided to the State of Wisconsin must comply
fully with all safety requirements as set forth by the
Wisconsin Administrative Code and all applicable OSHA
Standards.
22.0
WARRANTY: Unless otherwise specifically stated by the
bidder/proposer, equipment purchased as a result of this
request shall be warranted against defects by the
bidder/proposer for one (1) year from date of receipt. The
equipment manufacturer's standard warranty shall apply as
a minimum and must be honored by the contractor.
23.0
INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall:
NONDISCRIMINATION / AFFIRMATIVE ACTION: In
connection with the performance of work under this contract,
the contractor agrees not to discriminate against any
employee or applicant for employment because of age, race,
religion, color, handicap, sex, physical condition,
developmental disability as defined in s. 51.01(5), Wis.
Stats., sexual orientation as defined in s. 111.32(13m), Wis.
Stats., or national origin. This provision shall include, but
not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the
contractor further agrees to take affirmative action to ensure
equal employment opportunities.
19.1
19.2
Contracts estimated to be over twenty-five thousand
dollars ($25,000) require the submission of a written
affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has
a workforce of less than twenty-five (25) employees.
Within fifteen (15) working days after the contract is
awarded, the contractor must submit the plan to the
contracting state agency for approval. Instructions on
preparing the plan and technical assistance regarding
this clause are available from the contracting state
agency.
The contractor agrees to post in conspicuous places,
available for employees and applicants for employment, a notice to be provided by the contracting state
agency that sets forth the provisions of the State of
Wisconsin's nondiscrimination law.
Failure to comply with the conditions of this clause
may result in the contractor's becoming declared an
"ineligible" contractor, termination of the contract, or
withholding of payment.
23.1
Maintain worker's compensation insurance as
required by Wisconsin Statutes, for all employees
engaged in the work.
23.2
Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which
might occur in carrying out this agreement/contract.
Minimum coverage shall be one million dollars
($1,000,000) liability for bodily injury and property
damage including products liability and completed
operations. Provide motor vehicle insurance for all
owned, non-owned and hired vehicles that are used in
carrying out this contract. Minimum coverage shall be
one million dollars ($1,000,000) per occurrence
combined single limit for automobile liability and
property damage.
23.3
The state reserves the right to require higher or lower
limits where warranted.
24.0
CANCELLATION: The State of Wisconsin reserves the
right to cancel any contract in whole or in part without
penalty due to nonappropriation of funds or for failure of the
contractor to comply with terms, conditions, and specifications of this contract.
25.0
PROPOSER TAX DELINQUENCY: Proposers who have a
delinquent Wisconsin tax liability may have their payments
offset by the State of Wisconsin.
26.0
PUBLIC RECORDS ACCESS: It is the intention of the state
to maintain an open and public process in the solicitation,
submission, review, and approval of procurement activities.
Wisconsin Department of Administration
Chs. 16, 19, 51
DOA-3054 (R10/2005)
Page 3 of 3
Bid/proposal openings are public unless otherwise specified.
Records may not be available for public inspection prior to
issuance of the notice of intent to award or the award of the
contract.
27.0
32.0
HOLD HARMLESS: The contractor will indemnify and save
harmless the State of Wisconsin and all of its officers,
agents and employees from all suits, actions, or claims of
any character brought for or on account of any injuries or
damages received by any persons or property resulting from
the operations of the contractor, or of any of its contractors,
in prosecuting work under this agreement.
33.0
FOREIGN CORPORATION: A foreign corporation (any
corporation other than a Wisconsin corporation) which
becomes a party to this Agreement is required to conform to
all the requirements of Chapter 180, Wis. Stats., relating to a
foreign corporation and must possess a certificate of
authority from the Wisconsin Department of Financial
Institutions, unless the corporation is transacting business in
interstate commerce or is otherwise exempt from the
requirement of obtaining a certificate of authority. Any
foreign corporation which desires to apply for a certificate of
authority should contact the Department of Financial
Institutions, Division of Corporation, P. O. Box 7846,
Madison, WI 53707-7846; telephone (608) 261-7577.
34.0
WORK
CENTER
PROGRAM:
The
successful
bidder/proposer shall agree to implement processes that
allow the State agencies, including the University of
Wisconsin System, to satisfy the State's obligation to
purchase goods and services produced by work centers
certified under the State Use Law, s.16.752, Wis. Stat. This
shall result in requiring the successful bidder/proposer to
include products provided by work centers in its catalog for
State agencies and campuses or to block the sale of
comparable items to State agencies and campuses.
35.0
FORCE MAJEURE: Neither party shall be in default by
reason of any failure in performance of this Agreement in
accordance with reasonable control and without fault or
negligence on their part. Such causes may include, but are
not restricted to, acts of nature or the public enemy, acts of
the government in either its sovereign or contractual
capacity, fires, floods, epidemics, quarantine restrictions,
strikes, freight embargoes and unusually severe weather,
but in every case the failure to perform such must be beyond
the reasonable control and without the fault or negligence of
the party.
PROPRIETARY INFORMATION: Any restrictions on the use of
data contained within a request, must be clearly stated in the
bid/proposal itself.
Proprietary information submitted in
response to a request will be handled in accordance with
applicable State of Wisconsin procurement regulations and
the Wisconsin public records law. Proprietary restrictions
normally are not accepted. However, when accepted, it is
the proposer's responsibility to defend the determination in
the event of an appeal or litigation.
28.0
made without prior written authorization of the contracting
agency.
27.1
Data contained in a bid/proposal, all Documentation
provided therein, and innovations developed as a
result of the contracted commodities or services
cannot be copyrighted or patented.
All data,
Documentation, and innovations become the property
of the State of Wisconsin.
27.2
Any material submitted by the proposer in response to
this request that the proposer considers confidential
and proprietary information and which qualifies as a
trade secret, as provided in s. 19.36(5), Wis. Stats., or
material which can be kept confidential under the
Wisconsin public records law, must be identified on a
Designation of Confidential and Proprietary Information form (DOA-3027).
Bidders/proposers may
request the form if it is not part of the Request for
Bid/Request for Proposal package.
Bid/proposal
prices cannot be held confidential.
DISCLOSURE: If a state public official (s. 19.42, Wis.
Stats.), a member of a state public official's immediate
family, or any organization in which a state public official or a
member of the official's immediate family owns or controls a
ten percent (10%) interest, is a party to this agreement, and
if this agreement involves payment of more than three
thousand dollars ($3,000) within a twelve (12) month period,
this contract is voidable by the state unless appropriate
disclosure is made according to s. 19.45(6), Wis. Stats.,
before signing the contract. Disclosure must be made to the
State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite
601, Madison, Wisconsin 53703 (Telephone 608-266-8123).
State classified and former employees and certain University
of Wisconsin faculty/staff are subject to separate disclosure
requirements, s. 16.417, Wis. Stats.
29.0
RECYCLED MATERIALS: The State of Wisconsin is
required to purchase products incorporating recycled materials whenever technically and economically feasible.
Bidders are encouraged to bid products with recycled
content which meet specifications.
30.0
MATERIAL SAFETY DATA SHEET: If any item(s) on an
order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1)
copy of a Material Safety Data Sheet for each item with the
shipped container(s) and one (1) copy with the invoice(s).
31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES:
Reference to or use of the State of Wisconsin, any of its
departments, agencies or other subunits, or any state official or
employee for commercial promotion is prohibited. News
releases pertaining to this procurement shall not be made
without prior approval of the State of Wisconsin. Release of
broadcast e-mails pertaining to this procurement shall not be
State of Wisconsin
Department of Administration
Division of Agency Services
Bureau of Procurement
DOA-3681 (01/2001)
ss. 16, 19 and 51, Wis. Stats.
Supplemental Standard Terms and Conditions
for Procurements for Services
1.0
ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of the bid/proposal of the successful contractor will
become contractual obligations if procurement action ensues.
2.0
CERTIFICATION
OF
INDEPENDENT
PRICE
DETERMINATION:
By signing this bid/proposal, the
bidder/proposer certifies, and in the case of a joint
bid/proposal, each party thereto certifies as to its own organization, that in connection with this procurement:
2.1
The prices in this bid/proposal have been arrived at
independently, without consultation, communication,
or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any
other bidder/proposer or with any competitor;
2.2
Unless otherwise required by law, the prices which
have been quoted in this bid/proposal have not been
knowingly disclosed by the bidder/proposer and will
not knowingly be disclosed by the bidder/proposer
prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated
procurement, directly or indirectly to any other
bidder/proposer or to any competitor; and
2.3
2.4
No attempt has been made or will be made by the
bidder/proposer to induce any other person or firm to
submit or not to submit a bid/proposal for the purpose
of restricting competition.
Each person signing this bid/proposal certifies that:
He/she is the person in the bidder's/proposer's organization responsible within that organization for the
decision as to the prices being offered herein and that
he/she has not participated, and will not participate, in
any action contrary to 2.1 through 2.3 above; (or)
He/she is not the person in the bidder's/proposer's
organization responsible within that organization for
the decision as to the prices being offered herein, but
that he/she has been authorized in writing to act as
agent for the persons responsible for such decisions
in certifying that such persons have not participated,
and will not participate in any action contrary to 2.1
through 2.3 above, and as their agent does hereby so
certify; and he/she has not participated, and will not
participate, in any action contrary to 2.1 through 2.3
above.
3.0
DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP:
3.1
3.2
Prior to award of any contract, a potential contractor
shall certify in writing to the procuring agency that no
relationship exists between the potential contractor
and the procuring or contracting agency that interferes
with fair competition or is a conflict of interest, and no
relationship exists between the contractor and another
person or organization that constitutes a conflict of
interest with respect to a state contract.
The
Department of Administration may waive this provision, in writing, if those activities of the potential contractor will not be adverse to the interests of the state.
Contractors shall agree as part of the contract for
services that during performance of the contract, the
contractor will neither provide contractual services nor
enter into any agreement to provide services to a
person or organization that is regulated or funded by
the contracting agency or has interests that are
adverse to the contracting agency. The Department
of Administration may waive this provision, in writing, if
those activities of the contractor will not be adverse to
the interests of the state.
4.0
DUAL EMPLOYMENT:
Section 16.417, Wis. Stats.,
prohibits an individual who is a State of Wisconsin employee
or who is retained as a contractor full-time by a State of
Wisconsin agency from being retained as a contractor by the
same or another State of Wisconsin agency where the
individual receives more than $12,000 as compensation for
the individual’s services during the same year.
This
prohibition does not apply to individuals who have full-time
appointments for less than twelve (12) months during any
period of time that is not included in the appointment. It does
not include corporations or partnerships.
5.0
EMPLOYMENT: The contractor will not engage the services
of any person or persons now employed by the State of
Wisconsin, including any department, commission or board
thereof, to provide services relating to this agreement without
the written consent of the employing agency of such person
or persons and of the contracting agency.
6.0
CONFLICT OF INTEREST: Private and non-profit corporations are bound by ss. 180.0831, 180.1911(1), and 181.0831
Wis. Stats., regarding conflicts of interests by directors in the
conduct of state contracts.
7.0
RECORDKEEPING AND RECORD RETENTION:
The
contractor shall establish and maintain adequate records of
all expenditures incurred under the contract. All records must
be kept in accordance with generally accepted accounting
procedures. All procedures must be in accordance with
federal, state and local ordinances.
The contracting agency shall have the right to audit, review,
examine, copy, and transcribe any pertinent records or
documents relating to any contract resulting from this
bid/proposal held by the contractor. The contractor will retain
all documents applicable to the contract for a period of not
less than three (3) years after final payment is made.
8.0
INDEPENDENT CAPACITY OF CONTRACTOR:
The
parties hereto agree that the contractor, its officers, agents,
and employees, in the performance of this agreement shall
act in the capacity of an independent contractor and not as
an officer, employee, or agent of the state. The contractor
agrees to take such steps as may be necessary to ensure
that each subcontractor of the contractor will be deemed to
be an independent contractor and will not be considered or
permitted to be an agent, servant, joint venturer, or partner of
the state.
RFP SN-2303
GPS Electronic Monitoring System
10.0
Due: May 19, 2010
Page 35 of 41
REQUIRED FORMS
The following forms must be completed and submitted with the proposal along with requirements in Sections 4.0, 5.0 and 6.0.
Request for Proposal (DOA-3261)
Designation of Confidential and Proprietary Information (DOA-3027)
Proposer Information (DOA-3477)
Proposer Reference (DOA-3478)
WI Cooperative Purchasing Service Proposer Agreement (DOA-3333)
Solicitation Form (Exhibit A)
Mandatory Requirements (Exhibit B)
GPS Cost Sheet (Exhibit C)
GPS Software Rider (Exhibit D)
GPS Hardware Rider (Exhibit E)
STATE OF WISCONSIN
DOA-3027 N(R01/98)
DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION
The attached material submitted in response to Bid/Proposal SN-2303 includes proprietary and confidential information
which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be kept
confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this
bid/proposal response be treated as confidential material and not be released without our written approval.
Prices always become public information when bids/proposals are opened, and therefore cannot be kept
confidential.
Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis.
Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method,
technique or process to which all of the following apply:
1. The information derives independent economic value, actual or potential, from not being generally known to, and
not being readily ascertainable by proper means by, other persons who can obtain economic value from its
disclosure or use.
2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.
We request that the following pages not be released
Section
Page #
Topic
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
IN THE EVENT THE DESIGNATION OF CONFIDENTIALITY OF THIS INFORMATION IS CHALLENGED, THE
UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL COUNSEL OR OTHER NECESSARY ASSISTANCE TO DEFEND
THE DESIGNATION OF CONFIDENTIALITY AND AGREES TO HOLD THE STATE HARMLESS FOR ANY COSTS OR
DAMAGES ARISING OUT OF THE STATE'S AGREEING TO WITHHOLD THE MATERIALS.
Failure to include this form in the bid/proposal response may mean that all information provided as part of the bid/proposal response
will be open to examination and copying. The state considers other markings of confidential in the bid/proposal document to be
insufficient. The undersigned agrees to hold the state harmless for any damages arising out of the release of any materials unless they
are specifically identified above.
Company Name
___________________________________________
Authorized Representative
___________________________________________
Signature
Authorized Representative
___________________________________________
Type or Print
Date
___________________________________________
This document can be made available in accessible formats to qualified individuals with disabilities.
STATE OF WISCONSIN
Bid / Proposal #
Commodity / Service
DOA-3477 (R05/98)
SN-2303
GPS Electronic Monitoring
PROPOSER INFORMATION
1.
BIDDING / PROPOSING COMPANY NAME
FEIN
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
2.
State
Zip + 4
Name the person to contact for questions concerning this bid / proposal.
Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
3.
State
Zip + 4
Any proposer awarded over $25,000 on this contract must submit affirmative action information to the
department. Please name the Personnel / Human Resource and Development or other person responsible
for affirmative action in the company to contact about this plan.
Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
4.
State
Zip + 4
Mailing address to which state purchase orders are mailed and person the department may contact
concerning orders and billings.
Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
5.
State
Zip + 4
CEO / President Name
This document can be made available in accessible formats to qualified individuals with disabilities.
STATE OF WISCONSIN
Bid / Proposal #
SN-2303
GPS Electronic Monitoring
DOA-3478 (R12/96)
PROPOSER REFERENCE
FOR
PROPOSER:
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) and/or service(s) used for four (4) or more installations with requirements similar to those included in
this solicitation document. If proposer is proposing any arrangement involving a third party, the named references
should also be involved in a similar arrangement.
Company Name
Address (include Zip + 4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person
Phone No
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
This document can be made available in accessible formats to qualified individuals with disabilities.
Division of State Agency Services
State Bureau of Procurement
State of Wisconsin
Department of Administration
DOA-3333 (R03/2004)
Proposer Agreement
Wisconsin’s Cooperative Purchasing Service
Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts.
Participating in the service gives proposers opportunities for additional sales without additional bidding. Municipalities use the
service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school
directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the
authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may
participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis.Stats.
Interested municipalities:

will contact the contractor directly to place orders referencing the state agency contract number; and

are responsible for receipt, acceptance, inspection of commodities directly from the contractor, and making payment
directly to the contractor.
The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for
delivery or payment of any of these purchases.
The State of Wisconsin will determine the contractor’s participation by checking a box below.
 MANDATORY: Bidders/Proposers must agree to furnish the commodities or services of this bid/proposal to Wisconsin
municipalities. Proposers should note any special conditions below.
 OPTIONAL:
Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to
Wisconsin municipalities. A proposer’s decision on participating in this service has no effect on awarding this contract.
A proposer in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond
normal delivery areas, or other minimal changes for municipalities.
Proposer: please check one of the following boxes in response.
 I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special
conditions noted below.
 I Do Not Agree to furnish the commodities or services to Wisconsin municipalities.
Special Conditions (if applicable):
Signature
Date (mm/dd/ccyy)
Name (Type or Print)
Title
Company
Telephone
Address (Street)
City
State
ZIP + 4
Commodity/Service
Request for Bid/Proposal Number
GPS Monitoring System
SN-2303
EXHIBIT “A”
SOLICITATION
The Wisconsin Department of Corrections (WDOC) is soliciting proposals for services as set forth in the
attached Request for Proposal (RFP). The RFP and any addendum, clarifications and/or responses to
questions issued in writing by the Procurement Manager should constitute the entire solicitation.
OFFER
(Proposer must sign and return with Proposal)
We, the proposer, propose to furnish and deliver any and all of the deliverables and services named in the
attached RFP for the prices set froth in our Proposal. It is understood and agreed that our Proposal should be
valid and held open for 160 days after the date of opening of Proposals in response to the RFP. It is
understood and agreed that our Proposal constitutes an offer.
We acknowledge that cost is not the sole determinative factor in the RFP evaluation process. Proposals
should be evaluated in accordance with the provisions of Section 3.0 of the RFP. We acknowledge that with
regard to the subject matter of this RFP, the WDOC’s interest in public safety is of paramount importance and
that the WDOC should act in its best interest.
It is understood and agreed that we have read the specifications shown or referenced in the RFP, as well as
any addendum or attachments thereto and/or clarifications issued by the WDOC, and that this Proposal is
made in accordance with the provisions of such specifications. By our written signature on this Offer, we
guarantee and certify that all items included in our Proposal meet or exceed any and all such WDOC
specifications. We further agree, if awarded a Contract, to deliver all goods and services which meet or
exceed the specifications including, but not limited to, time lines or dates for such delivery and costs for
deliverables and/or services proposed.
I certify that I have read and understand the foregoing and on behalf of the proposer agree to abide by each
of the foregoing provisions. I further certify that I have read and understand all the specifications, terms and
conditions, including Wisconsin’s Standard and Supplemental Terms and Conditions, of this RFP and on
behalf of the proposer agree that the proposer should be bound by all such provisions.
I certify that this Proposal is made without prior understanding, agreement, or connection with any
corporation, firm or person submitting a Proposal for the same material, supplies, equipment or services and
is in all respects fair and without collusion or fraud. I further certify that there has been no prior understanding
or agreement with any corporation, firm or person to refrain from submitting a proposal. I understand that
collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil
damage awards. I certify that I am authorized to sign this Proposal for the proposer and to commit the
proposer to these provisions. I agree that the Laws of the State of Wisconsin should govern the performance
of the Contract arising from the RFP.
_________________________ _____________________________
Authorized Signature
Printed Name
__________
Date
EXHIBIT “B”
MANDATORY REQUIREMENTS
INSTRUCTIONS: Indicate below by circling YES or NO whether your company meets the
mandatory requirement or not. The numbers correlate with the sections in the proposal.
Proposers not meeting these requirements will be eliminated from the evaluation process.
4.1 Proposer has a minimum of 5 years experience in monitoring criminal justice clients YES or NO
4.2 Proposer has a minimum of 3 years experience with GPS tracking systems
YES or NO
4.3 Proposer staff qualifications must include the following minimum education and experience
4.3.1 Administrative and Management Staff
YES or NO
4.3.2 Accounting Representative Staff
YES or NO
4.3.3 Project Management Staff
YES or NO
4.3.4 Support Personnel
- internet system and/or technical manager
YES or NO
- inventory manager
YES or NO
- training manager
YES or NO
4.4 All documented information referenced in this section has been provided
YES or NO
4.5 Proposer and manufacturing partner should have quality systems and standards meeting
ISO 9001:2000
YES or NO
4.6 Support services contractor (proposer) meets the requirements in this section
YES or NO
4.7 Spare parts, supplies and inventory requirements can be met in this section
YES or NO
4.8 GPS monitoring requirements can be met
YES or NO
4.9 System Software requirements can be met
YES or NO
4.10 GPS tracking and base receiver requirements can be met
YES or NO
4.11 All requirements in sections 4.11.1 - 4.11.4 can be met
YES or NO
__________________________________________
Company Name
__________________________________________
Signature of company representative
__________________________________________
Title
__________________________________________
Date