NICO DIRECT BILL – AGENTS BINDING PROCEDURE
1st Time User, a temporary password is provided in the e-mail sent to you by MD Jensvold. Click on the
link in the e-mail to go to the Login screen in Manage Your Policy.
Please enter your E-mail Address and Password and then click "Login."Please use this password to login
to MANAGE YOUR POLICY. (If you forget your password, enter email address and click Forgot
Password link)
If you logged in using a temporary password, you will be prompted to select a new password. Enter
the temporary password as the “Old Password” create a new password and enter it for the New
Password and confirm New Password. Click Continue to change the password.
You can change your password at any time by clicking the “Change Password” link on any screen)
Once you have successfully changed the password, you will be directed to the Home screen. All quotes
available for binding are listed at the top of the Home screen. The Name, DBA (if applicable), Quote
Number, Date Approved, State and Total Premium are listed for each available quote.
You can select the appropriate quote by clicking once on the appropriate row. You will automatically
be directed to the Pay Plan Selection screen.
(If MDJ underwriter has the quote open in NICO Rate, you will receive a message stating” Quote is
locked in NICO Rate and cannot be modified at this time” You cannot proceed to the Pay Plan
Selection screen until MDJ has closed out of the quote in the NICO-Rate. Call our office for release.
Pay Plan Selection
Check the box next to a Pay Plan to see the following information for that pay plan:
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The number of installments
•
The due date of each installment
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The percentage of Current Term Premium required for each installment
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The amount due for each installment (not including installment fee if applicable)
•
The installment fee charged for each installment (if applicable)
Select the desired pay plan, read the important notice at the bottom of the page about accepted
payments, and click "Continue."
Named Insured, Payor & Contact Information Confirmation
Please verify the Insured's Name, DBA (if applicable), Street Address, City, State, and Zip.
•While the Insured Contact Information section is not required, all fields (with the exception of
Telephone Number) must be completed if the "Insured contact authorized for online access"
box is checked.
•Please note that only Relationship types of Owner, Officer, or Partner are permitted if
authorizing the contact for e-signature.
•If the Payor's Name, Address and Phone Number are the same as the Insured's, check the
"Same as Insured" box. If they differ, enter the Payor's Name, Mailing Address, City, State, Zip,
and Telephone Number.
•The Payor information does not apply to the down payment. All future billing statements will
be mailed to the Payor's address, regardless of who makes the initial payment on the policy.
Bind Effective Date & Time Selection
The Effective Date field defaults to the later of either (a) the current date and time or (b) the Effective
Date and Time entered by the underwriter in NICO-Rate. The Effective Date may be changed to indicate
a desired bind date up to 30 days into the future. Coverage may not be backdated by selecting an
Effective Date prior to the current date and time.
Direct bill policies must be written on an annual basis.
Proceed to Bind
Please note that a policy number is reserved at this point. If the you do not desire to reserve a policy
number, click "Cancel." This will direct you back to the Home screen.
Valid Funds Important Notice
After clicking on the "Proceed To Bind" button, an Important Notice box will pop up, alerting you that
the receipt of valid funds are required. Read the Notice and select "I Agree" to continue to the next
screen.
If "I Do Not Agree" is selected, then you will be sent back to the Retrieve Policy Number screen. The
Agent must select "I Agree" to proceed in the Bind process.
Take Payment Button
Enter the Payment Amount and click the "Take Payment'' button to proceed. The Payment Amount can
be increased but the default Payment Amount is the minimum amount permitted for the Down
Payment.
Select Payment Method for Down Payment Select the payment type. Payment options are:
Bank ACH
Credit/Debit Card
Please note that the Named Insurance and Payment Amount are provided at the top of the payment
screen
Down Payment via Bank ACH
In order to make the Down Payment from a bank account, check the box next to "From Bank Account."
Enter the Account Holder's Name, Company's Name (if applicable), Address, City/State/Zip, Country,
Account Type, Routing Number and Account Number, Please note that a Routing Number is exactly 9
digits. Also select if the payment receipt should be emailed or mailed to the Account Holder's address.
Once the payment form has been completed, click "Continue." You will be directed to the "Confirm
Payment Request" screen
Routing Number Location
Clicking the "What's this?" link opens a new window that explains how to find the Routing Number on a
check.
•
For personal checks, the routing number is always the first set of numbers on the left. For
commercial checks, the check number usually appears to the far left and the routing number generally
follows. This may differ by bank however.
•
Please note that a routing number has exactly nine digits while an account number's length
varies by bank.
Card Security Numbers
Clicking the "What's This?" link opens up a new window with pictures to help identify the card's
Security Number.
Confirm Payment Request
After clicking "Continue," you will be directed to this screen. The Payment Amount, last four digits of
the Bank Account Number or Card Number, Card or Account Holder Information and where the
Payment Receipt will be sent are all listed. If all information has been entered correctly, click "Submit
Payment" to process the payment. Click "Edit Payment" to return to the previous screen to make any
changes.
Payment Confirmation
If the payment is successfully processed, you will briefly see this screen. You should be automatically
redirected to the Policy Number Retrieved screen within a few seconds. If not, click the link.
Down Payment via Credit/Debit Card
In order to make the Down Payment with a credit/debit card, check the box next to "From Credit or
Debit Card."
Enter the Billing Name, Address, City/State/Zip and Country. Also enter the Card Holder's Name
(Company's Name is optional), Card Number, Expiration Date, and Security Number. Select if the
payment receipt should be emailed or mailed to the Card Holder's address.
Once the payment form has been completed, click "Continue." You will then proceed to the "Confirm
Payment Request" screen
Policy Number Presentment
If the down payment is successfully processed, you are presented with a policy number and
confirmation of requested bind time and date.
You can print this screen by clicking "Print Page" in the upper right corner of the screen
The policy number will also be provided in the Bind Request Confirmation automated e-mail which is
immediately sent to both the M D Jensvold and your office.
PLEASE NOTE THAT MVR’S ARE ORDERED AFTER BINDING, IF
THERE IS A CHANGE IN EXPOSURE DUE TO MVR’S THE POLICY
WILL BE ENDORSED.