Date: March 2017
Onehunga Sports Football
Club
Operations Manual 2017
1. Venue Operations at Waikarka Park for NRFL Matches
Match Day Operations are the responsibility of the Match Day Manager (MDM) who works closely
with the Committee members responsible for Facilities, Marketing, Commercial and Football.
The Match Day Manager will be the first point of contact for any ground related enquiries and has
the overall areas of responsibility for Match Day operations working with a Team of volunteers as
required.
The Operations Manual covers the following areas of operations for the Club.



Men’s Premier and includes Reserves - Responsibility Match Day Manager.
All Metro/Conference Teams (from 19s to grade 10 Teams) – Responsibility at Match Day is
with the WPSS Coaches working with committee member responsible for facilities.
All AFF and social teams including Seniors/Youth(5-13th grade)/ First Kicks – Responsibility at
Match Day is with the Captain or nominated parent in the case of junior teams working with
the committee member responsible for facilities and members responsible for Junior/Senior
football within the club.
Ground facilities are to meet all requirements as determined by the Management Committee and
the final decision regarding the use of the Number One pitch is delegated to the Match Day Manager
who will make that decision on behalf of the Management Committee, working closely with the
Club’s Director of Football. Only NRFL Premier Team games will be played on the Number one pitch
however Teams will be given an opportunity to have at least one game on the Number one pitch
subject to pitch conditions and agreement by the Club Committee
2. Equipment Specifications
Refer to Schedule A for the Equipment requirements.
3. Venue Set Up Configuration for Premiers
The Field of Play (FOP) is recognised as the ground and designated area that includes; the defined
Playing area, Technical Area and area set aside for the Match Officials.
The FOP should be controlled and restricted to those who have an absolute requirement to be there.
Accordingly operations will be responsible for access control to the FOP and Team preparation and
Match day operations personnel shall be empowered to move people on/off the FOP as required;
e.g. escorting on/off the FOP during intervals or prior to the match and making the ball boys aware
of their match day responsibilities
Team Dugouts
All equipment is in the lock up underneath the Club house and must be returned to the shedThe
Team dugouts must be to the right and left of the halfway line.
Team dugouts should be allocated on the following basis:
Onehunga will take the Team dugout to the right of the centre circle
Visiting team will take the dugout to the left of the centre circle
Chairs (9 in total) for each Team should be placed within the portable dugout.
Technical Area
Technical area must be marked out with the following dimensions
Up to 1 metre either side of the seated area and up to 1 metre from the touchline.
Goal Nets/Corner Flags.
Green nets should be used and corner flags are in the lock up underneath the Club House. They must
be returned to locked room in the Club House after each game.
Additional pitchside equipment
Due to safety and operational considerations, no equipment will be allowed within 2 metres of the
pitchside unless approval has been granted by AFF
PA Operator
Equipment must be checked prior to each game and Team cards/Match officials’ names given to the
announcer before the teams take the pitch. Announcer must acknowledge the Club’s sponsors and
match day sponsors together with any Health & Safety requirements.
Referee Assessors
Provision must be made for the referee assessor to be positioned pitchside during matches for the
purpose of observing performance.
Signage
A-frame signage should be erected as per the Field of Play Signage Layout. This should be placed no
closer than 3 m from the side and goals.
The placement of all signage is to be agreed with the Marketing/Commercial committee members.
Team Video Positions
Onehunga will make provision for both teams to video the matches they participate in.
The videoing of matches will be permitted under the following conditions:

Videoing will be restricted to the nominated positions.

For player and referee safety, videoing will not be permitted on the FOP, including the team
bench area.
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Videoing will not be permitted from Sponsors reserved seating areas.

Videoing will be restricted to one camera and two nominees from each team as follows:

Video technician

The Away team provide their own equipment, including power cords/power boxes. All
electrical cords must be taped down.
The video must be used for coaching purposes only and may not be used for commercial purposes.


Small table (or similar) for a laptop
Access to power
Referees’ Change Rooms
The change room accommodates male and female referees should be clean and locked when play
starts. Separate shower and toilet facilities which are completely separate from the public and there
must be no public or team access to the referees change rooms.
Other equipment to be located in the referees change room include:

Small rubbish bin

Small table

1x chilly bin filled with ice and bottled water

3 x Lotto Match Balls
Water and ice should also be available in the referees change room on completion of the match.
Teams’ Change Rooms
A lockable and separate change room is required for both teams. The change room should have
access to shower and toilet facilities and the capacity to position a white board. There must be no
public access to the team change rooms.
Other equipment to be located in the team change room include:

Small rubbish bin

1x chilly bin filled with ice and bottled water for ONEHUNGA SPORTS.

1.0 x 2.0m ice bath (Club to review )
Please ensure the changing rooms are clean and sweep the floors before leaving. Rubbish bins and
brushes are provided.
4. Health and Safety for Premiers
The Match Day Manager must take all practicable steps to ensure that no act or omission by
employees, players, volunteers, contractors, subcontractors, invitees or visitors:

Causes a hazard, significant hazard, harm or serious harm to any person lawfully at the venue.
They should always refer to the Club’s Health & Safety Plan (copy which is on the website) and
notices that are posted in the Clubhouse and the designated Medical Room.
5. Team Player List Process + Submission to AFF
Team Manager is responsible for the correct filing of the team card with correct names and
result.
Club Registrar will Text RESULTS to 027 295 675
6. Ground Familiarisation- Away Team
The Match Day Manager is responsible for greeting the Away Team,referees, special guests and
familiarising them with the facilities and advising on any Health & Safety Issues.
7. Pre-Match Warm-up Procedure.
The Match Day manager will advise the Teams of where they can warm up prior to the match
starting.
8. Post-Match Function
A post-match function will be held in the clubhouse and committee members are encouraged to be
present to support the Director of Football. Catering will be from the Kitchen and the Director of
football will advise of those requirements during the week. No catering is provided for the Reserves.
Requirements are:
 Catering (club to ensure the Combined Trust are advised)
 MC to announce results/MVP/Present Bottle of wine to the Player
 Committee members to be present where possible as well as all Premiers Squad members.
9. Incident Reporting (Health & Safety)
Refer to the Health & Safety Guidelines booklet where all incidents should be recorded
10. Sponsors
Ideally those sponsors who are attending will be advised to the Management committee so that car
parks can be reserved, the reserved area set up for sponsors and Management committee members
tasked to look after sponsors.
11. Medical
A First Aid kit is located in the Clubhouse together with the Emergency contact numbers.
12. Ice & Water for Premiers
Teams are expected to replenish individual player water supplies during pre match warm ups and
during the match. An adequate supply of ice must also be made available for the treatment of
player injuries
 An Ice bin (TBC) will be available in the Onehunga Premiers’s Ccanging room.
13. Match Entertainment (Pre/Half Time) for Premiers
Not applicable at this stage
14. Home Game Volunteers List for Premiers
Ball Boys x 6 (organised for each home game by OSFC from Junior Teams)
PA announcer
Sponsor liaison
Car Park Supervisors
Facilities (Charitable Trust persons) ensuring car park, changing rooms and bar are all opened.
Kitchen duties
Clubhouse setup including a table reservations on balcony.
Volunteers to help Match Day Manager with pitchside set up (x 3) and also post match.
15. Transport to away games for Premiers
Organisation and the payment of all transport is the responsibility of the Team Manager who will
advise on what expenses can be reclaimed from the Club.
SCHEDULE A – Equipment list for set up of a Premiers game.
All equipment is held underneath the clubhouse
2 Portable dugouts
Portable Seats
Green goal nets
3 Lotto premier Match day footballs (must only use Lotto balls for NRFL Match Day)
Corner flags x 6
Ground signage/Banners- Sponsors + Club
Ball Boys Flags x 2
Match Day Ball stand.
White Rope to mark out area for spectators.
March 2017
Onehunga Sports Football Club.
Information for All Club Coaches and Managers .
1. Player Registration Fee - Payment Policy.
As a result of having fees outstanding from teams and players over the last few years and having to
chase all year to get players fees the committee has implemented the following policy:“All Players’ registration fees shall be paid before any player takes the field”
In the event that a team plays a match with players that have failed to pay their registration fees the
Club may default the team for the following week’s game and the team will incur the standard team
default charge of $ 50.00.
2. Team Members.
All players must be registered for the current season via the Club’s registration process by clicking on
the link on the website. AFF will carry out registration checks throughout the year. Please complete
the on-line registration.
Coaches are to provide a list of all team members, for registration purposes and for confirming
payments of playing fees. Please keep your team lists up to date with the correct full names.
3. Club Match kit and Equipment:
Gear supplied by the Club will be the responsibility of the Team Manager and/or Coach. Any items
not returned at the end of the season will require reimbursement to the Club.
Please remember to ensure you get your returned gear signed off when returned to the Club at the
end of the season..
Black Shorts and Black socks can be purchased through the club if not provided by the Club. Over a
period of time the Club intends to move to one preferred supplier of match kit- Adidas
4. Team cards and results
The Club provides all results to the AFF web based system.
Please text RESULTS to 027 295 6745
All results to be in by Sunday 6pm otherwise the club is fined. These will be passed on to
you.
The team managers and/or coach shall be responsible for the correct filling out of the team cards,
with the correct names and result.
Coaches to provide a list of players in each squad so a registration check can be done.
Senior and Metro Junior Team cards shall be returned to the Clubrooms on the day of the match or
alternatively you can scan or take a photo on your phone and send to
[email protected] where the Club will check and send to AFF to avoid any fines.
Failure to deliver the team card will result in the team being fined and if not received by AFF by the
week following team points will be deducted.
For rolling substitutions, times and player changes do not need to be completed, but the initial
reserve players shall be noted on the team card.
5. Player Registration and Eligibility
Registration: All players playing in competition matches must be registered members of the club.
This means they must be on the AFF database. There are no exceptions. The Club has a list of all
registered players at the start of the season and it is the coach/managers responsibility to check that
list and amend where necessary. If you play a player and he is not on our database with our club,
you will lose the points from the match and may be fined by AFF.
Once a player is registered for any club in NZ the player is deemed to then be registered with that
Club until they transfer to another club. Bill Raffles as the Club Reigistrar is the person to contact if
you are unsure about the registration process.
Transfers: Transfers are complete when the club is advised it has been completed. Please ensure all
your players registered, transferred, cleared etc BEFORE the game.This form is on the Club’s
website.
A Note on Team Cards: Team Cards are important to the Club. The Club uses them to check scores,
confirm player eligibility, confirm substitute numbers etc.
Where it says ‘list players’ please DO NOT WRITE: “Jimmy, Lefty, Hooky, that guy from the pub,
Sandra’s boyfriend, Skip, Bob H, Chopper, Hooky’s son, Skip’s bro and Coach”
Please write it in English and while we have diverse cultures, we are not able to read Sanskrit,
Chinese, Arabic, Russian or Hobo sign language. We apologise for this !!!!
In a clear and legible manner, please write the player’s FULL name, spell it right and make sure we
can read it.
6. Discipline and Appeals.
Players will be responsible for reimbursement to the club for all misconduct fines incurred.
Managers and coaches will be responsible for any team fines incurred.
All misconduct fines to be reimbursed within 14 days of the offence taking place and unless paid the
player will be suspended from playing.
Payment to be made into the following:
ASB Account :
12-3109-0134786-10
Please reference with your surname + fines.
Yellow cards result in a $25 fine (set by NZF).
Red cards incur an admin charge plus $50 + GST for each playing day suspension.
In most cases it is an automatic ONE match day suspension except for violent conduct(Two weeks)
including spitting, which incurs a mandatory SIX games suspension. Please note the mandatory
penalties are a MINIMUM, not the maximum that can be applied. These fines are automatic.
Any player suspended for 3 or more days can appeal the period of suspension and/or the fine to
AFF. Players can only appeal suspensions of two days or less if they believe it is a case of mistaken
identity. Mistaken identity appeals will only be upheld if someone else is proven to have committed
the offence.
In rare cases AFF may convene a judicial committee. They are convened as quickly as possible, the
club is advised immediately by telephone as soon as AFF decide and suspend the player/team/coach
until the hearing has reached a decision. Penalties imposed as a result of a judicial committee
hearing can range from 3 weeks to indefinite suspensions and fines are at the discretion of the
committee. Fines are levied on the clubs and will be passed onto the players/coches for paymnet.
In some instances the judicial committee will place a bond or suspended penalty on a team or club.
7. Code of Conduct- Onehunga Sports Football Club
The Club has its own Code of Conduct which aims to promote and strengthen the reputation of the
Onehunga Sports Football Club by establishing a standard of performance, behaviour and
professionalism for all persons associated with the Club. In addition, the Code of Conduct seeks to
discourage conduct that could impair public confidence in the honest and professional conduct of
Matches or in the integrity and good character of all Persons associated with the Club. The Code of
Conduct applies to conduct both on and off the Field of Play.
The Code of Conduct requires that each Person associated with the Club either as Players, Members
or Coaches must:
(a) ensure that the club’s affairs are conducted and administered in accordance with the highest
standards of disciplined and sporting behaviour;
(b) conduct themselves honestly, fairly, and in accordance with the highest ethical standards of
integrity, trust and transparency;
(c) not commit any acts of misconduct including accepting a bribe or otherwise engaging in
conduct that may adversely affect the outcome of any Match in which they are involved in or
coach;
(d) accept and observe, and must not show dissent from, attack, disparage or criticise, the
authority and decisions of Match Officials, Team Officials, AFF, NRF,NZF and the OSFC
Management Committee.
(e) not abuse, threaten, intimidate or use offensive, insulting, crude or abusive language or
gestures towards Match Officials, Team Officials, spectators or other persons whether on or
off the field;
(f)
not commit any acts or make any statements that are discriminatory by reason of colour,
disability, ethnic origin, nationality, race, religion, sex or sexual orientation;
(g) not physically attack, assault, harm or injure any person (including Match Officials, Players,
or any other Person) otherwise than as incidental to a lawful and reasonable action within
the Rules of the Game as specified by FIFA/New Zealand Football
(h) not bring the game of football and the club into disrepute;
(i)
not bet or gamble on the outcome of any Match which they are involved in or are aware of
Team selection prior to a game..
(j)
not commit any doping offence in breach of any applicable doping rules or regulations or any
competition rules.
All Persons shall conduct themselves in a disciplined and sporting manner and ensure that they do
not commit an act of Misconduct. All Persons associated with the Club are bound by and shall
comply with the Code of Conduct. An incident of potential Misconduct may have occurred before,
during or after the Match however the incident must have occurred within the confines of the
Match venue or its immediate surrounds, or elsewhere if directly related to the Club’s activity of any
sort, and may be made regardless of any action taken by the AFF after the Match.
Each Person who is the subject of an investigation by an Incident Review Person who is a member of
the Management Committee shall be obliged to co-operate with any such investigations and a
failure to co-operate with such investigation may itself constitute Misconduct.
The Incident Review Person will advise the Management Committee whether or not he/ she would
recommend holding a disciplinary hearing to consider a charge of Misconduct against a Person or
Persons.
Disciplinary Hearings: Where a disciplinary hearing is required to consider a Misconduct Complaint
the Incident Review Person will;(i) advise of the date and time of the hearing;
(ii) advise of the identity of the members of the Committee who will attend the hearing,
(iii) advise that attendance will be required in person.
(iv) advise that the Person is entitled to be represented by a legal advisor.
(v) consider the evidence in support of such charge(s);
(vi) present a case in accordance with the principles of natural justice.
(vii) advise of postponement or adjournment of a hearing;
(viii)
hear and determine the disciplinary proceedings in the absence of any
Person required to attend the hearing;
(ix) permit the direct questioning of any witness providing evidence at a hearing. Any
witness called must not participate in the hearing until called to give evidence;
The standard of proof on all questions to be determined by the Incident Review Person and
the Management Committee shall be the balance of probabilities.
Hearings will be held as soon as is reasonably practicable in the circumstances. All hearings
shall be held in private.
The decision of the Management Committee shall be advised to applicable parties as soon as
possible and there is no right of appeal.
8. Match Day Requirements
Use of Substitutes
Senior Mens: Super Division to Division 2: Three substitutions per match from 5 nominated on the
team card.
Senior Mens: Divisions 3 to 8: Flying (rolling) subs, but only up to 5 substitute players. Substitutes
must follow the Laws of the Game – going on and off from halfway, one player must completely
leave before the other goes on, must happen at a break in play, referee must be notified and must
allow it.
Senior Mens Over 30s and 35s: Flying (rolling) subs, procedures same as for Divisions 3 to 8.
Senior Womens (all Divisions): Same as Senior Mens Divisions 3 to 8.
Playing down:
No team shall play more than three players who played in a higher division in the last match played
by the higher team.
More than One team in a Division:
Where a club has more than one team in any division there shall be NO interchange of players
between these teams. Any player who has played for one of the teams shall not be eligible for the
other team(s) for the rest of the season.
Clash of Colours
Clashes of colours is to be rigidly enforced this year, on receipt of a report from the referee, fines
will be applied to the teams club.
Please check your opposition’s colours if playing away and ensure you don’t clash.Please advise a
Club Official as early as possible if you need an away kit .
Delayed starts, minimum player numbers
Visiting teams shall be granted an additional 10 minutes to arrive if delayed on the way to the
ground. After this time they can be defaulted. The Home team are expected to be ready on time.
Home teams are also expected to have the field ready for play by the appropriate time. This includes
corner flags and Nets.
Teams can start with seven players. If they drop below this (ie: sending off or injury) the game is
over.
Club Based Referees
You will have games that are refereed by a club-based referee. The guidelines are as follows:
1: If an appointed official is at the game he/she controls it.
2: If no appointed official, the home team may provide a club-based referee. This person shall
identify themselves to the opposition, provide their CBR number and shall be wearing the CBR shirt.
This person shall control the whole match.
3: If the home team does not have a CBR, the visiting team may provide one. This person shall
identify themselves to the opposition, provide their CBR number and shall be wearing the CBR shirt.
This person shall control the whole match.
4: If no appointed or CBR the home team shall provide a person to referee the first half. At half time
the visiting team may ask that the home team provide a referee for the second half as well, or may
provide someone to referee the second half.
Treat CBRs (or any referee) as you would an appointed official. CBRs have the same rights and
obligations as a full appointed official and have made the effort to gain a qualification.
Protests
General Rule to Remember: “The referee is always right”. Even when he’s wrong. Ok, there are
occasional exceptions to this but 99% of the time this rule applies.
Occasionally, however, your team manager or coach will be adamant that something went on either
in or at the game that was outside the rules for the match.
If the Mangement committee of the Club believes it warrants an Incident Report or a protest this
is the procedure:
1: Send a formal notice of appeal or protest the Club for consideration and the Club comittee agress
it will lodge an appeal or protest with the realevant Federation Office with a cheque for $100 + GST
(appeal fee) plus any written information we feel is pertinent to the protest. Such appeal must be at
the office within two working days of the match in question. (Club membership secretary will call
as soon the Federation in advance so that they can start preparing for the formal appeal to arrive.
2: The Federation will then investigate the incident and may, at its discretion, call a hearing,
witnesses, talk to players, coaches, spectators etc and will then return a decision.
3: If the Club does not agree with the AFF decision we can appeal it to New Zealand Soccer. Any
decision from the Federation will include details on how to appeal it to NZS.
9. Waikaraka Park - Weekends
In conjunction with the council, the Club have final control of the playing fields, so please be
prepared that the Club might change the field you play on to suit ground usage and condition.
Please DO NOT warm up before your game on the pitch. Please ask the opposition to warm up off
the field also, otherwise the fields will be overworked and could become closed.
Gear room is to be locked at all times. Please don’t leave the gear room unlocked during your game.
Nets and pegs, corner posts, will be allocated for each Soccer field in a bin with the field number.
Keys are the responsibility of the Onehunga Combined Sports Trust and copies are available from Bill
Raffles.
Leave gear bins behind the goal, laying down, to stop them being used as rubbish bins.
If there is no Onehunga Sports team going to play following your game please bring in the gear.
Pegs for nets should be placed separately in the bins and not wrapped in the nets.
Ensure that they are returned to the storeroom at the end of the days session.
If there are other teams playing the changing room shall be left unlocked. Change rooms to be left as
how you found them. Please do not wash boots in showers, etc. and sweep out the rooms before
leaving.
If you are the last team to use the fields please check to see that all the gear has been returned and
locked away.
10. ClubHouse Facilities at Waikaraka Park.
The Club will use its best efforts to ensure the Clubhouse is open and welcoming to all our club
teams, however there will be times when it is not open as the building is owned and operated by the
Onehunga Combined Sports Trust and not by the Football Club. If you have any comments on the
Clubhouse, state of repair, etc... please contact Bill Raffles or one of the Club Officials. For the bar
to be open a duty manager provided by the Combined Trust must be present and food has to be
served.
The Combined Trust is responsible for ensuring the changing rooms are open and the gate to
Waikaraka Park is open and closed when the last Team playing leaves. The football club will work
closely with the Trust and the Council to continue to improve facilities at Waikaraka Park so if you
have any suggestions please forward to directly to the Football Club’s Management Committee.
Please ensure the changing rooms are clean and sweep the floors before leaving. Rubbish bins
and brushes are provided.
The Wellington Phoenix soccer school also have use of the Clubhouse for their office facilities and
the grounds are also used by other communities such as the Onehunga Cricket Club.
11. Training
The Club needs to try and get the best out of the pitches at Waikaraka Park. The grounds get a lot of
use for training and game time on weekends and the club ONLY receives help from the council
contractors to mow, roll and mark the pitches. A significant amount of volunteer help is required to
ensure that all pitches are well maintained.
Please also refer to the Councils website for pitch closures.
AUCKLAND COUNCIL CENTRAL SPORTS FIELD CLOSURES
http://www.cityparks.co.nz/resources/sports-field-cancellations.html
Training General guidelines
No training please in the goalmouths, that’s why the club provides portable goals. If the grounds are
still wet please try and train in between the playing fields as much as possible. It will make a big
difference and allow the playing fields to be in a better condition and hopefully lead to less Saturday
and weekday closures.
There is quite a lot of area in between and around pitch 4 and 5 and around the other the pitches.
Please do not use for training the equipment from bins that is for use at weekends.
A list of times and pitch areas available to train on will be circulated to all Coaches and Team
Managers.
Training Lights
The training lights are activated by phone.
Please ensure that they are turned off at the end of training as the Club is charged for time of
power use.
If the training ground is closed the lights WILL NOT come ‘ON’
There are two sets of lights for fields 4 + 5
Main lights Field 4 + 5:
To turn lights ‘ON’.
Phone 086 850 657 pause (listen to message) 1475582 1
To turn all lights ‘OFF’.
Phone 086 850 657 pause (listen to message) 1475582 0
The Council only provides limited maintenance of the Park including mowing, pitch lines being
marked out, so if you see parts of the ground that need attention please refer this to a club official
as the club is looking to provide additional ground maintenance during the season. If you can help in
anyway please do let us know.
12. Health & Safety
Please refer to the Club’s Health & Safety Plan (a copy which is on the Club’s website) and all notices
that are posted in the Clubhouse regarding Health & Safety. A pre-season meeting will be held with
all Coaches and Team Managers advising them of the responsibilities with Health & Safety.
Please ensure you have a Team First Aid kit provided by the Club for the season.
Above all enjoy the season with Onehunga Sports Football Club.
Schedule B – Team equipment list for set up for Metro Teams
Goal nets
Premier footballs
Corner flags x 6
First Aid Kit
Schedule C – Equipment list for set up for AFF Teams and Seniors including all
Social Teams
Goal nets
Lotto premier footballs
Corner flags x 6
First Aid Kit
If there is not enough equipment please contact the respective committee member.
APPENDIX A – Contact List for the Club
President – Colin McCloy
021 623 409 [email protected] Mobile
Vice President- Mark Lythe 027 203 9099
Secretary & General Manager – Mark Bailey
021 941 404 [email protected]
Treasurer – Nick Den Heijer– [email protected]
Junior & Youth Convenor – Mark Lythe
027 203 9099 [email protected]
Membership Registrar /Football Operations – Bill Raffles 027 295 6745 [email protected]
Other Committee Members:Social football co-ordinator and Club marketing- Ben Purdy – [email protected] 027 297 1463
Premier Match Day Operations- TBC
Sponsorship co-ordinator- Craig Gillingham - 021 484 928 [email protected]
Director of football /WPSS coaching programs
Hiroshi Miyazawa
Womens Football- Murray Cooper & Trish Cairns
[email protected]