State Steering Support Team
Meeting
May 1, 2012
Portland, OR
1
Agenda
Welcome and Introductions
Performance Measures and
Evaluation: Susan Duron
CIG Application Update
Technical Support Team
Update:
• SOSY Pilot Process
• OSY Tip Sheets- Jessica
Castaneda
• OSY Data Element Work
Group Update- Ray Melecio
and Barb Patch
• Product DevelopmentBob Lynch and Brenda
Pessin
• OSY Educational
Outcomes Table- Erin
Shea
• TOT Planning ReportEmily Hoffman
• Dissemination Event
Planning Committee
Report- Brenda Pessin
• Budget
2
Update on SOSY Activities
• SOSY Collaboration with Migrant Health- Alicia
González, NCFH
• Technical Support Team meeting- April 11-12
• 3 sessions at NASDME
• SOSY OSY Tip Sheets
• OSY Educational Outcomes Table
• Curriculum development
• Presentations and Trainings
• TOT and Dissemination Event
3
Performance Measures
• 16,827 OSY identified and recruited
• 13,403 OSY served through instructional and/or
supportive services
• 1,088 OSY enrolled in a program leading to high
school graduation or a GED
• 2,844 OSY enrolled in a program leading to life
management skills
• 1,302 OSY enrolled in a program to pursue
identified career goals.
4
Strategies, Opportunities, and
Services for Out-of-School Youth
(SOSOSY)
CIG States: AL, CO, FL, ID, IL, KS KY,
MD, MA, MN, MS, NE, NH, NJ, NY,
NC, PA, SC, TN, VT, WI (21 States)
Partners: AK, AR, CA, GA, MO, MT, WA
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6+ Partner States
6
Organizing Framework
SOSOSY
• Focuses on systems to serve migrant
OSY and the MEP staff that support them
• Uses innovative technology across all
aspects of the design including an enhanced
website with hyperlinks, audio and video files,
lessons, and resources
• Provides packaged materials, strategies, PD,
TA, and services for state capacity building
7
Needs
There is little research or information on OSY.
What we do know:
• OSY not seeking diploma or GED
• Few credit accrual services for OSY
• OSY lack English proficiency
• Few services directed toward OSY
• Few instructional tools to meet OSY needs
• States experiencing increases in OSY
• OSY are highly mobile
8
Interstate Collaboration
• Almost 60% of all States operating MEPs bring
considerable resources to SOSOSY
• Work-focused Technical Support Team brings
expertise and experience with OSY
• Partners: ALRC, Fort Scott CC, National HEP/
CAMP Assn, NCFH, National PASS Center
• Policy making State Steering Support Team
includes 22 MEP Directors or their designee
9
Measurable Objectives
• Professional Development: 90% of staff will report
an increased capacity to deliver SOSOSY services
between baseline and the end of the project.
• Services: 25% more services will be delivered
between baseline and project end to OSY enrolled in
programs leading to graduation and GED and/or
services to meet identified education or career goals.
• Achievement: 25% more OSY that participate in
instructional services will demonstrate a 10% gain
between pre- and post on a content-based
assessment.
10
Activities
• Development of new assessments and
evaluation methods for both WOSY and ROSY.
• Use of technology-based learning through Skype,
MP3 players w/apps, curriculum-loaded MP3
players, “virtual school” materials, I-PAD
applications, etc.
• Development and dissemination of products
(e.g., updated website, successful/promising
programs and practices briefs) at TOTs, 2-day
SOSOSY event, on the website, at mtgs and
conferences, and through the TST and SSST.
11
SOSOSY Products/Deliverables
• Tip sheets on OSY topics
• Power Points and
handouts on OSY topics
• OSY lit review update
• Agricultural Trends
newsletter
• Quarterly Newsletter
• Topical booklets for OSY
• Needs assessment tools
• List of state/Federal
resources for OSY
• Lessons/apps to work
on multiple media
• Updated SOSOSY
website
12
SOSOSY Products/Deliverables
(con’t)
• Other assessments for
OSY
• Audio enhancements to
the health mini-lessons
• Pre GED-writing series
• TST Work Groups
• Plazas Comunitarias
• TA model with tiered
system of support for OSY
• Training-of-trainers
materials
• Lead on inter-CIG
collaboration
• National dissemination
event to distribute
products
13
Performance Measures
GPRA
• Decrease in the % of secondary-aged
students who drop out of school
• Increase in the % of secondary-aged
students who graduate from high
school
14
Performance Measures
PROJECT
• Increased % of staff reporting increased
professional capacity to serve OSY
• Increased % of staff reporting that products and
services were of value
• Larger % of OSY identified, enrolled in programs, and
pursuing identified career goals
• 3 new materials developed and piloted
• Increased percentage of OSY meeting performance
standards/goals
• Completion rating (Level 4) on 95% of FII activities
• Increased SEA capacity to serve OSY
15
SOSY Pilot of ID& R Materials
•
•
•
•
•
ID&R Tips Sheet
ID&R Field Recruiting Guide
Agricultural Trends Newsletter
Surveys will be sent in June
Materials need to be piloted by August
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Survey Monkey example
1. The tip sheet provides information that is useful for
recruiters in the field.
2. The information provided in the tip sheet is current
and accurate.
3. The tip sheet is written at a reading level appropriate
to the target audience.
4. The format of the tip sheet is appealing and
maintains the reader’s interest.
5. How do you rate the overall quality of the tip sheet?
6. Please provide your suggestions on how to improve
the tip sheet.
17
Input on the Pilot Process
• The pilot should include 3-12 surveys on
Survey Monkey that are completed per state
• Tool 1 (ID&R Tip Sheet), Tool 2 (ID&R Field
Guide), Tool 3 (Newsletter)
• Respondents will be asked to check how many
newsletters they reviewed, reaction to the
aspects of the newsletter, what they liked,
why, how they used it □ training □ general
information □ shared w/colleagues or parents
18
Input on the Pilot Process
• Check boxes for □ administrator, □ recruiter, □
instructional staff
• Check boxes for years of service □ < 1 year □
1-2 years □ 3-5 years □ 6+ years
19
OSY Literature Review and
OSY Tip Sheets
• Understanding adult learners with limited educational experiences
or backgrounds
• Effective strategies for teaching basic reading and writing to nonliterate adults
• Research regarding second language acquisition and strategies to
use this research for beginning, middle and advanced language
learners.
• Helping disengaged youth learners to re-engage in education- (this
could include strategies of current programs that work with youth
of this nature and what works for them)
• Health issues of at risk or drop out youth
• Helping at risk youth or drop out youth make career and
educational goals
20
TST Meeting Updates and
Reflection
• April 11-12, 2012 in Denver, CO
• Members were asked to refine and reflect on
their work on the TST.
• Input was sought to refine the group’s
functioning for the future
– Use technology for more participation for states
with travel restrictions
– Consistent membership
– More transparency
21
Work Group Reports
•
•
•
•
•
Curriculum and Material Development
OSY Data Element Work
Technical Assistance
Training of Trainers
Dissemination Event Planning Committee
22
Curriculum and Material
Development Work Group
• Bob Lynch (NPC), Brenda Pessin (IL), Kelsey
Williams (ID), Lupe Ledesma (WA), Danielle
Anderson-Thomas (NJ), and Dee Condon (NE)
• Legal Lessons
• Career Exploration Lessons
• Parent Lessons
• Reading on the Move
• Healthy House
23
OSY Data Element Work
Group
Members: Ray Melecio (FL), John Farrell (KS), Barbie
Patch (NH), Kiowa Rogers (NE), Jessica Castaneda
(TN), Tim Thornton (KS), Kathleen Bibus (MN)
• Review OSY Profile and discuss the minimum
required data elements and make
recommendations to take to the SSST
• Discuss data collection and any possible
recommendations
• Discuss OSY definitions and make
recommendations to SSST
• Review surveys: Evaluations/pilots
24
OSY Profile Workgroup
Recommendations
1) OSY Student Profile Form
- Revise to Understands English (oral proficiency)
& add Check boxes: □ yes □ no (Note: OSY self
report)
- How long is youth planning on being in the
area? □ 0-3 months □ 4 or more months ADD
BOX FOR I DON”T KNOW ADD
- Delete: Based on information collected above,
the youth is □ Here-to-work □ Recovery
25
OSY Tracking Form Recommended Revisions
- Under “Status”, delete HTW and DO columns
on the far left
- Revise the definitions, deleting HTW and
Recovery
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Definitions
• SOSY-sponsored PD: Technical assistance,
professional development event, or training
activity performed by SOSY staff or designee, or
by an SSST or TST member or designee that
covers a SOSY-related topic.
• OSY: Small group will be pulled together to
examine this in more depth.
• Pilot: Operationally defined for Year 2 of SOSY as
the review and evaluation of a material produced
through SOSY.
27
Other Recommendations
• Share what constitutes “services” in the
different states. Put together a template for
states that describes what’s been effective,
how they reach students, and how barriers are
overcome. This would allow states to map
their assets, be analytical, and learn from one
another.
• Susan Duron and Tracie Kalic will work on a
draft template for states.
28
Technical Assistance Work
Group Update
Members: Erin Shea (VT), Jorge Echegaray (FL),
Margarita Colindres (CO), and Rosa Coronado (CA)
• Finalize the OSY Educational Outcomes Table and
Introduction.
• The table provides various educational inputs,
curriculum and resource examples to attain that
states can use the service delivery examples
provided or they can come up with their own.
29
Training Work Group Update
Members: Emily Hoffman (MA), Sonja Williams (NC), TJ
Sparling (NY), Lysandra Lopez-Medina (PA), and Claude
Christian (KY)
• Training- Review current materials, develop trainer guides
and develop timeline for remaining work
–
–
–
–
–
Work on the introduction
Work on training materials/hyperlinks
Dates for PPT completion
Pre/post assessments
Outline for training (how will trainers model, what will this look
like)
– TOT certificate design
30
Training Workgroup
• Used information/materials
from other workgroups
• Looking at all aspects of OSY
programming
• Program evaluation
audience will be SEA
administrators
• 7 modules
1) Introduction to OSY, 2) ID&R
of OSY (field-based recruiting),
3) cultural competency &
professionalism,
4) advocacy and network, 5)
data management,
6) curriculum, 7) goal
setting/path ways (for OSY)
31
Dissemination Event Planning
Committee
Members: John Farrell (KS), Cindy Bartelsmeyer (FSCC), Jennifer Quick (FSCC),
Tim Thornton (KS), Sonja Williams (NC), Jessica Castaneda (TN), Mary Lou
Wells (ID), Kelsey Williams (ID), Kiowa Rogers (NE), Dee Condon (NE), Ray
Melecio (FL), Jorge Echegary (FL), Brenda Pessin (IL), Bob Lynch (NPC)
•
•
•
•
•
Potential topics
Proposed strands
Potential presenters
Opening/Closing Keynotes
OSY Panel with facilitator
32
Dissemination Event
Workgroup
• Based on evaluations, lots
of positive feedback so not
a lot of changes to format
• 4 session breakouts for each
session time
• Opening session, 1 Breakout
2 sessions, social
networking event
• Opening session, 1
breakout, closing session,
debrief with SSST. Finishes
at noon
•
•
•
•
•
Dr. Alexa Posny as keynote
speaker (virtually)
Opening session (welcome,
Carol Gagliano., TK;
keynote; revised website
walkthrough)
Have a contingency in case
the technology doesn’t
work (DVD of Alexa)
Closing session (student
panel; Christine Chavez)
Send information on a
student for the panel to
Tracie
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Breakout Sessions
• HTW and Recovery
• Emphasis on service delivery
• Living in America (orientation to
curriculum and how to use it)
• ALRC audio enhancements &
walkthrough curriculum
• Health lessons (ALRC, NCFH)
• Health collaboration
• Legal lessons (3 done) and legal
services (Legal Assist.)
• Life Skills mini-lessons
• TOT Manual
• Technology/digital media (videos,
cellphone photog & literacy,
Skype GED, Google Chat—NH
Barbie or Rachel + others)
• ESL audio print materials
• Reading on the Move
• Math Pre-GED (NPC) and MOM,
Math for Living
• 2 sessions on ID&R (Field-based
recruiting guide)
• 2 sessions on the OSY Profile and
the Educational Outcomes Tool
• Use of data, reporting
requirements, alignment w/CSPR
(Data workgroup)
• Program evaluation
• Assessment/evaluation (Erin &
Kelsey)
• Sharing session of OSY promising
practices
34
Dissemination Event (con’t)
• Newcomer center for OSY
(CO-Margarita Project
READY)
• Plan on about 200 people
• Cultural competency
session can be part of a
general session
• Utilizing volunteers
• Timelines: Invitation to
submit a proposal. Due
back end of May.
• August deadline for
materials.
• TK will have a sample
template for PPT and
people.
• Registration of $50
through July, $75 August,
and $100? onsite
35
Reflection on Our Work
• Reflect back on the work in your state over the
last year.
• How has your state supported its OSY
population?
• How have you supported the work of the SOSY
in your state?
36
Dates to Remember
• September 10-11, 2012 Training of
Trainers
• September 12-13, 2012
Dissemination Event
• September 13: State Steering team will
meet to debrief and plan.
37