RIDDOR Policy and
Procedure
(Reporting of Injuries, Diseases and Dangerous
Occurrences Regulations)
February 2017
Author:
Terry Edwards, Health & Safety Manager, Bedford
Hospital NHS Trust
Responsibility:
All Staff
Effective Date:
23 February 2017
Review Date:
23 February 2020
Reviewing/Endorsing committees
Governance & Risk Group
Approved by Governance and Risk
Sub Group
09 February 2017
Date Ratified by CCG Executive
23 February 2017
Version Number
3
RIDDOR Policy and Procedure
1
POLICY DEVELOPMENT PROCESS
Names of those involved in policy development
Name
Terry Edwards
Designation
H&S Manager, Bedford
Hospital NHS Trust
Head of Corporate Affairs
Lisa Bedding
Base
Bedford Hospital
Bedfordshire CCG
Names of those consulted regarding the policy approval
Date
January 2017
Name
Terry Edwards
Designation
H&S Manager
Base
Bedford Hospital
Committee where policy was discussed/approved/ratified
Committee/Group
Governance & Risk Group
Executive Team Meeting
Governing Body Meeting
Date
09 February 2017
23 February 2017
30 March 2017
Status
Approved
Ratified
Noted
Equality Impact Assessment
This policy puts in place the necessary steps to meet compliance with the Reporting of Injuries,
Diseases and Dangerous Occurrences Regulations 2013. It does not impact on individuals
because of a protected characteristic they have therefore an equality impact assessment is not
required. Paul Curry, Equality & Diversity Lead, 7th April 2017
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Contents
1.
Introduction ..
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2.
Purpose
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Page 3
3.
Responsibilities
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Page 3
4.
Reporting Requirements
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Page 5
5.
Definitions
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6.
Reporting Process ..
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Page 6
7.
Keeping Records
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Page 7
8.
Related Documents ..
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Page 7
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RIDDOR Policy and Procedure
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1.
Introduction
Bedfordshire Clinical Commissioning Group has a statutory responsibility as an
employer to report specified incidents in accordance with the Health & Safety at work
etc. Act 1974 and the Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations 2013 (RIDDOR). The CCG aims to ensure all reportable cases of work
related injuries, diseases and dangerous occurrences are reported to the Health &
Safety Executive in the approved manner and within legally defined timescales.
2.
Purpose
This Policy has been developed to enable the CCG to deliver assurance to the Board of
compliance to the Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations 2013.
3.
Responsibilities
Executive Directors


To ensure that they, their operational managers and employees are familiar with
this policy and the CCG’s Incident Reporting Policy.
To ensure that all notifications of RIDDOR reportable incidents have formally been
reported to the Corporate Office and to the Health & Safety Executive.
Line Managers




To ensure that they and employees are familiar with this policy and the CCG’s
Incident Reporting Policy.
Investigate all notifications on injuries, diseases and dangerous occurrences to
determine whether they require formal reporting to the HSE.
Immediate notification by telephone is made to the Corporate Office informing them
of a reportable incident.
Copy of the incident form and any other appropriate paperwork is sent to the
Corporate Office.
All Employees



To verbally advise their manager immediately of any reportable injury, occupational
disease or dangerous occurrence that has occurred.
That all incidents, no matter how trivial, are formally recorded.
All equipment is used correctly and safely in accordance with instructions and
training.
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4.
Reporting Requirements
Under RIDDOR you must report some work-related accidents, diseases and dangerous
occurrences. This requirement covers all work activities but not all incidents.
The following are reportable if they arise out of or in connection with work: Accidents which result in an employee or a self employed person dying, suffering
major injury, or being absent from work or unable to do their normal duties for more
than seven days.
 Accidents which result in a person not at work suffering an injury and being taken to
a hospital, or if the accident happens at a hospital, suffering a major injury.
 An employee or self-employed person suffering one of the specified work-related
diseases.
 One of the specified ‘dangerous occurrences’ - these do not necessarily result in
injury but have the potential to do significant harm.
Over-seven-day injuries
As of 6 April 2012, the over-three-day reporting requirement for people injured at work
changed to more than seven days.
Now you only have to report injuries that lead to an employee or self-employed person
being away from work, or unable to perform their normal work duties, for more than
seven consecutive days as the result of an occupational accident or injury (not counting
the day of the accident but including weekends and rest days). The report must be
made within 15 days of the accident.
Over-three-day injuries
You must still keep a record of the accident if the worker has been incapacitated for
more than three consecutive days. As an employer, the CCG must retain a copy of
the incident form completed by the member of staff under the Social Security (Claims
and Payments) Regulations 1979, that record will be enough.
5.
Definitions
Reportable major injuries include:





o
o
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
o
o
Fracture – other than fingers, thumbs or toes
Amputation
Any injury likely to lead to permanent loss of sight or reduction in sight
Any crush injury to the head or torso causing damage to the brain or internal organs
Serious burns (including scalding) which:
Covers more than 10% of the body
Causes significant damage to the eyes, respiratory system or other vital organs
Any scalping requiring hospital treatment
Any loss of consciousness caused by head injury or asphyxia
Any other injury arising from working in an enclosed space which:
Leads to hypothermia or heat-induced illness
Requires resuscitation or admittance to hospital for more than 24 hours
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Reportable dangerous occurrences include:
 collapse, overturning or failure of load-bearing parts of lifts and lifting equipment;
 explosion, collapse or bursting of any closed vessel or associated pipe work;
 plant or equipment coming into contact with overhead power lines;
 electrical short circuit or overload causing fire or explosion;
 any unintentional explosion, misfire, failure of demolition to cause the intended
collapse, projection of material beyond a site boundary, injury caused by an
explosion;
 accidental release of a biological agent likely to cause severe human illness;
 collapse or partial collapse of a scaffold over five metres high, or erected near water
where there could be a risk of drowning after a fall;
 a dangerous substance
Reportable disease include:




6.
Some skin diseases, such as occupational dermatitis
Occupational asthma or respiratory sensitisation
Infections such as hepatitis, tuberculosis, legionellosis and tetanus
Any other infection reliably attributable to work with biological agents, exposure to
blood or body fluids or any potentially infective material
Other conditions such as occupational cancer and certain musculoskeletal
disorders.
Reporting process
Death or Major Injury
If there is an accident connected with work and:


A member of staff of self-employed person working on CCG premises is killed or
suffers a major injury (including as a result of physical violence)
A member of the public is killed or taken to hospital
You must notify the HSE Incident Contact Centre immediately on 0845 300 9923 by
telephone. The Centre operator will ask for brief details about the injured person, the
accident, and the person making the report.
An incident form should be completed in line with the Incident Reporting Policy and any
reference numbers should be identified on the form.
All other incidents should be reported through to the Corporate Office using local
incident reporting processes. The Corporate Office will submit an online form to the
Health & Safety Executive.
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7.
Keeping records
The CCG must keep a record of any reportable injury, disease or dangerous
occurrence. This must include the date and method of reporting; the date, time and
place of the event; personal details of those involved, and a brief description of the
nature of the event or disease. The record must be kept for three years from the date
the CCG records the details. The Corporate Office will keep a record of completed
report forms electronically in a central database.
8.
Related Documents
BCCG Incident Reporting Policy.
References
1. Health & Safety Executive - A guide to the Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 2013.
2. Health & Safety Executive website - http://www.hse.gov.uk/riddor/reportingchange.htm
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